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- Tasks: Manage office operations, finances, HR support, and sales administration.
- Company: Join a dynamic team focused on achieving goals together.
- Benefits: Competitive salary, Bupa healthcare, pension contributions, and bonus potential.
- Why this job: Be the backbone of our sales team and drive efficiency in a fast-paced environment.
- Qualifications: Strong organisational skills and proactive problem-solving abilities required.
- Other info: Great opportunity for career growth and professional development.
The predicted salary is between 28800 - 48000 £ per year.
Salary negotiable according to experience. Benefits include: Bupa healthcare, employer pension contribution, and bonus potential up to 2 months' salary. Mon-Fri. Office based. Parking on site.
About the Administration Manager:
The Administration Manager will work closely with all members of the team to achieve personal and team goals to cover several internal and external functions. The role sits within the sales team (not the engineering team).
Key Responsibilities:
- Office & Administrative Management: Oversee office operations, ensuring a smooth and efficient working environment. Manage and order office supplies while keeping track of inventory. Implement and maintain office procedures, administrative systems, and process improvements. Support office maintenance, contracts, and vendor management.
- Financial Administration & Budget Management: Process invoices, track office budgets, and ensure cost efficiency. Take ownership of local finance requirements, providing guidance to senior management. Oversee financial tasks such as bank reconciliation, bank payments & receipt postings, direct debit & standing order management, cash flow management support, supplier payments & expense tracking.
- HR & Employee Support: Maintain personnel records, assist with onboarding, and coordinate interviews. Act as a point of contact for HR-related administrative tasks.
- Sales & Customer Support: Handle and respond to sales-related inquiries from customers and internal teams. Assist in preparing and processing quotations and customer documentation. Ensure accurate order entry and liaise with HQ to support order fulfilment. Provide administrative support to the sales team, ensuring smooth communication with customers.
- CRM & Process Oversight: Maintain and update the company’s CRM system. Ensure accuracy in invoicing, payment collection, and financial documentation.
- Fleet & Asset Management: Oversee vehicle fleet management, including insurance, servicing, and compliance.
Personality Profile:
- Proactive and solution-oriented, with a professional attitude and the ability to take initiative in managing office operations.
- Highly organised, with strong attention to detail and the ability to prioritise multiple tasks in a fast-paced environment.
- Strong problem-solving skills, with the ability to streamline processes and improve administrative efficiency.
- Excellent interpersonal skills, with the ability to collaborate effectively across teams and liaise with internal and external stakeholders.
- Strong written and verbal communication skills, ensuring clear and professional correspondence.
- Ability to work independently while also supporting and guiding team members as needed.
Reporting structure: Will report to the Director of Business Operations.
Salary and Compensation: Competitive annual salary. Bonus as per policy, which over recent years has been close to the equivalent of 2 months’ salary. Bupa healthcare policy. Long term sickness insurance. Company pension.
Administration Manager employer: Euro-projects Recruitment Ltd
Contact Detail:
Euro-projects Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Manager
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Administration Manager role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their values and how they align with your own. This will help you stand out as a candidate who truly fits into their team.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to office management and financial administration. We recommend doing mock interviews with friends or family to build your confidence.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Administration Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administration Manager role. Highlight your experience in office management, financial administration, and HR support. We want to see how your skills align with our needs!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how you can contribute to our team. Keep it professional but let your personality show through.
Showcase Your Problem-Solving Skills: In your application, give examples of how you've tackled challenges in previous roles. We love proactive and solution-oriented candidates, so don’t hold back on sharing your success stories!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Euro-projects Recruitment Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administration Manager. Familiarise yourself with office management, financial administration, and HR support tasks. This will help you demonstrate your knowledge and show how your experience aligns with their needs.
✨Showcase Your Organisational Skills
Since the role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or improved processes. Be ready to discuss how you prioritise tasks and maintain efficiency in a fast-paced environment.
✨Prepare for Behavioural Questions
Expect questions that assess your problem-solving skills and interpersonal abilities. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will help you provide clear and concise responses that highlight your proactive approach and ability to collaborate effectively.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions prepared about the company culture, team dynamics, or specific challenges the sales team faces. This shows your genuine interest in the role and helps you gauge if the company is the right fit for you.
