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- Tasks: Support project leaders with financial administration and ensure smooth grant management.
- Company: Durham University, a leading institution in research and innovation.
- Benefits: Hybrid working, vibrant office environment, and opportunities for professional development.
- Why this job: Join a dynamic team and make a real impact on research funding and project success.
- Qualifications: Experience in finance or project management and strong communication skills.
- Other info: Exciting career growth opportunities in a collaborative and supportive environment.
The predicted salary is between 36000 - 60000 £ per year.
Research and Innovation Services (RIS) provides guidance, expert advice and hands-on support for all aspects of research and research-related work, including securing funding, working with partners, undertaking knowledge exchange, demonstrating impact, commercialising outputs, ensuring good research practice and supporting professional development.
We are seeking a Post Award Finance and Project Officer to join our Post Award Team within Research Operations to support a colleague's maternity leave. You will deliver comprehensive post-award financial and administrative support, ensuring that project leaders and researchers receive timely, expert advice. Your responsibilities will span the full grant lifecycle, from award acceptance and project setup, through financial monitoring and budget management, to final claims, reconciliation, project closure, and preparation for both internal and external audits.
Stakeholder engagement is at the core of this role. You will act as the primary point of contact for internal and external partners, facilitating clear communication and effective coordination across departments and funding bodies. You will also regularly review project budgets, income, and expenditure to maintain accuracy and to identify and address any significant variances such as under- or overspending, ineligible costs, or issues with overhead recovery.
The postholder has the following key responsibilities:
- Manage the post-award financial administration of non-research grants, ensuring accurate and timely closure.
- Prepare and submit financial claims, invoices, and statements in line with funder and institutional deadlines.
- Monitor budgets, income, and expenditure, identifying and resolving variances, and providing financial forecasts to project leads.
- Reconcile project accounts, process final expenditure and exchange rate journals, and ensure accurate allocation of income.
- Ensure compliance with funder terms and conditions, advising stakeholders on eligible expenditure and removing ineligible costs.
- Coordinate staff approvals with HR, ensuring alignment with project budgets and funder requirements.
- Calculate and transfer fEC overheads/indirect costs in accordance with approved budgets.
- Liaise with internal teams (Finance, HR, Departments) and external stakeholders (funders, HEIs, partners) to resolve queries.
- Maintain accurate, auditable records and ensure financial systems reflect final approved expenditure.
Working pattern: Monday – Friday. Hybrid 2 days in the office. You can work additional days in the office if you choose.
The base location for this role is Boldon House, our exciting new professional services hub. Boldon House is situated on the outskirts of Durham near the Arnison Centre in Pity Me. Boldon House brings a number of professional services teams together in a vibrant office environment which supports collaborative working and is designed to embrace hybrid working.
Post Award Finance and Project Officer in Bath employer: EURAXESS Ireland
Contact Detail:
EURAXESS Ireland Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Post Award Finance and Project Officer in Bath
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Durham University on LinkedIn. A friendly chat can give you insider info about the role and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching common questions for finance and project roles. We recommend practising your answers with a friend or in front of the mirror to boost your confidence.
✨Tip Number 3
Showcase your skills during the interview! Bring examples of how you've managed budgets or resolved financial discrepancies in past roles. This will demonstrate your expertise and problem-solving abilities.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the position can leave a lasting impression. And remember, apply through our website for the best chance!
We think you need these skills to ace Post Award Finance and Project Officer in Bath
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Post Award Finance and Project Officer role. Highlight your relevant experience in financial administration and project management, and don’t forget to mention any specific skills that align with the job description.
Showcase Your Communication Skills: Since stakeholder engagement is key in this role, emphasise your ability to communicate effectively with both internal teams and external partners. Share examples of how you've successfully coordinated projects or resolved queries in the past.
Be Detail-Oriented: This position requires a keen eye for detail, especially when it comes to monitoring budgets and ensuring compliance. Make sure to highlight your experience with financial monitoring and any tools you’ve used to maintain accuracy in project accounts.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way to ensure your application gets seen by the right people. Plus, you’ll find all the details you need about the role and our team!
How to prepare for a job interview at EURAXESS Ireland
✨Know Your Numbers
As a Post Award Finance and Project Officer, you'll be dealing with budgets and financial claims. Brush up on your financial terminology and be ready to discuss how you've managed budgets in the past. Be specific about any tools or software you've used for financial monitoring.
✨Understand Stakeholder Engagement
This role requires clear communication with various stakeholders. Prepare examples of how you've successfully engaged with internal and external partners in previous roles. Think about challenges you faced and how you resolved them to keep projects on track.
✨Familiarise Yourself with Compliance
Compliance with funder terms is crucial. Research common compliance issues in post-award finance and be prepared to discuss how you would ensure adherence to these guidelines. Highlight any experience you have with audits or financial reporting.
✨Showcase Your Problem-Solving Skills
You’ll need to identify and resolve variances in budgets. Prepare to share specific instances where you’ve tackled financial discrepancies or overspending. Use the STAR method (Situation, Task, Action, Result) to structure your answers effectively.
