Officer in London

The Officer is responsible for providing secretarial and administrative support in OGC.

Accountabilities & Responsibilities:

• Producing and completing legal documentation and forms (execution versions of contracts, signing announcements, corporate authorisations, certificates, shareholder proxies, powers of attorney, standard agreements).
• Filing and archiving of legal documentation in hard copy and electronic systems using Livelink and Prescient.
• Liaising with internal and external clients on legal matters such as legal due diligence and execution modalities.
• Processing outside counsel and consultancy engagements, preparing engagement/consultancy contracts and arranging invoicing.
• Updating legal knowledge management databases to ensure correct templates and data for management reports.
• Managing correspondence.
• Assisting with internal reporting.
• Arranging travel, itineraries, visas and processing travel expenses in compliance with Bank’s policies and procedures.
• Providing support during absences of other OTE staff.
• Arranging internal events, meetings and conference calls and receiving visitors.
• Assisting with the arrangement of external events.
• Preparing and organising documents for management committee meetings and Board meetings.
• Preparing and amending PowerPoint presentations (external and internal) and ensuring appropriate EBRD templates are used.
• Performing any other administrative tasks as assigned.

Knowledge, Skills, Experience & Qualifications:

• Education: Secondary/High School Education.
• A recognised legal secretarial qualification such as the Legal Secretaries Diploma provided by the Institute of Legal Secretaries and PAs is useful but not essential.
• Fluent English, with excellent written and oral communication skills.
• Knowledge of another language (e.g. Russian, German, French, Turkish or Arabic) both written and spoken would be useful.
• Significant secretarial and administrative experience, preferably working as a legal secretary in a law firm or in-house legal department.
• Familiarity with legal terms, jargon and the practice of law (in-house or law firm) is advantageous.
• Good organisational skills, proactive and flexible attitude to work essential.
• Ability to use initiative to undertake tasks and projects without guidance.
• Good communications skills, including pleasant and efficient telephone manner.
• Attention to detail and eye for accuracy.
• Ability to cope well under pressure.
• Ability to build effective working relationships with clients and colleagues in a multicultural environment.
• Conscientious, reliable and flexible with a professional and helpful attitude.
• Strong team player, with the ability to work efficiently and to handle simultaneous assignments involving a wide range of bank-wide contacts.
• Ability to multi-task while remaining calm and professional and a capacity for hard work.
• Excellent interpersonal manner, including tact and diplomacy.
• Ability to exercise judgment on and deal discretely with confidential/sensitive information and data.
• Confidence to put self forward for various projects and responsibilities and quickly understand what is required of the task in hand.

Technical Skills:

• Computer literate: Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, One Drive and Teams).
• Knowledge of SAP, document automation software.
• At least 55 wpm typing.