Music Schools Administrator/Receptionist in Windsor

The Music Schools Administrator and Receptionist will assist the smooth running of the Music Schools by performing many varied administrative duties. They will be the first point of contact for all boys and visitors to the Music Schools and will ensure the day-to-day security and safe operation of the buildings. They will also provide general assistance to the teaching and non-teaching staff in the department.

Benefits of working at Eton College include:

• A generous pension scheme with an 11% employer contribution (4.9% employee contribution)
• Salary exchange for pensions and private healthcare
• A confidential Employee Assistance Programme
• Enhanced family-friendly pay
• Cycle to work scheme
• Subsidised lunches during term time
• Free or significantly discounted access to the College’s excellent sport and leisure facilities
• Discounts with local retailers and businesses

Main Duties include:

• Greeting and supervision of visitors to the Music Schools
• Being the first point of contact for boys with queries relating to music lessons and timetables
• Assisting with music lesson timetable entry on Maestro
• Reporting of absences on the school administration system
• Allocating teaching rooms and managing the booking of performance and rehearsal spaces
• Ordering of music, practice books, etc. for staff and boys
• Checking and distribution of music orders on arrival
• Keeping notice boards and signage up to date and relevant
• Ordering of office supplies and provisions
• Taking in and distributing post and deliveries for the department
• Photocopying and clerical work as needed and requested
• Assisting with the administration of competitions and events
• Regular checks on the tidiness of rehearsal spaces and staff common room
• Maintaining general tidiness and security of the building and locking up when necessary
• Raising maintenance and repair work requests with buildings department
• Weekly testing of the Fire Alarms (on Sundays)
• Any other tasks delegated by the Precentor or Manager

All employees of Eton College are also expected to:

• Develop a good understanding of safeguarding procedures
• Demonstrate a commitment to safeguarding and promoting the welfare of children
• Understand and comply with procedures and legislation relating to confidentiality
• Display a commitment to and promotion of equality, diversity and inclusion

The Ideal Candidate will need to:

• Have previous experience in an administrative, reception, front office or similar role
• Deliver a professional customer service experience
• Demonstrate strong inter-personal skills, both written and spoken
• Have excellent organisational skills
• Have strong IT skills (Word, Excel, Outlook, databases and school administration systems)
• Work with in-house timetabling and administrative systems, such as Maestro
• Manage schedules, room bookings, timetables or administrative records
• Work both independently and as part of a small team
• Have a resourceful and pro-active approach
• Handle confidential information appropriately

You may enjoy this role if:

• You enjoy meeting people, and are welcoming and friendly
• You enjoy working in a fast-paced role and enjoy variety in your work
• You pride yourself on being trustworthy and reliable
• You are adaptable and flexible
• You have a keen interest in Music

Your working hours will be an average of 26.8 hours per week, with a mix of morning and afternoon shifts. These shifts will usually be worked over 5 days per week and will include at least one shift on a weekend per week. This role works 32 weeks per year during term time, with an additional 3 days worked before the start of each term. Paid holiday entitlement is 5.6 weeks including bank holidays.

Eton College is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post.