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- Tasks: Plan and deliver exciting events for parents, alumni, and supporters at Eton College.
- Company: Join the prestigious Eton College with a vibrant community and rich history.
- Benefits: Enjoy competitive pay, generous pension contributions, and access to sports facilities.
- Why this job: Be part of a dynamic team creating memorable experiences and engaging with diverse stakeholders.
- Qualifications: Experience in event planning and strong organisational skills are essential.
- Other info: Flexible hours, including evenings and weekends, with opportunities for personal development.
The predicted salary is between 30000 - 42000 £ per year.
### Role IntroductionThe Events and Engagement Officer will play a key role in the delivery of the school’s varied and exciting external relations events programme, encompassing current and former parents, Old Etonians and other supporters. The programme spans a wide variety of events – ranging from intimate lunches, dinners, and receptions to lectures, alumni reunions, and tailored donor visits. Events are hosted at the College, in London, across the UK, and internationally. The Events and Engagement Officer will be responsible for the planning, coordination and hands-on delivery of specific events within the annual calendar and will also provide both operational and administrative support to the Events and Engagement Manager for other events where needed. The role sits within the College’s Engagement Team, which is part of the External Relations Department, working alongside the Development (Fundraising) and Communications Departments. The post holder may also be required to support main school events as necessary and other school departments who organise events.While predominantly office-based, the role includes hands-on support at events, some of which take place during pre-defined evenings and a number of specific weekends. This is a fast-paced and varied role requiring excellent organisational skills, attention to detail and the ability to work both independently and as part of a team.*Due to the needs of the school and the department, we may interview suitable candidates before the closing date. This job may also close early if a large number of applications are received. You are advised to submit your application as early as possible to avoid missing your chance to apply.*### Main Duties**Event Planning & Delivery*** Work closely with the Events and Engagement Manager on the planning and operational delivery of an annual events and engagement calendar;* Lead the planning and delivery of specific events, overseeing event timelines, logistics and documentation, on-the-day delivery and post-production follow up and evaluation* Oversee the production of event collateral and materials such as invitations, name badges, place cards and menus, seating plans and guest lists where necessary;* Organise event logistics such as venue set up, catering provision, parking arrangements and liaise with key internal stakeholders such as Security and Porters;* Coordinate event entertainment where applicable, such as pupils, colleagues, performers, and guest speakers;* Oversee the delivery of events on the day and provide hands-on support, including welcoming guests, organising vendors, assisting with catering and refreshments, communicating with relevant staff, and organising event set-up and de-rig;* Act as a point of contact for guests, responding to RSVPs and queries in a time efficient, friendly, and professional manner.**Event Software & Systems** * Create and manage online ticketing and event booking systems;* Ensure the CRM databases stay up to date with RSVPs in a timely manner;* Contribute to the development of processes and systems to underpin future growth.**Stakeholder and Suppler Liaison*** Develop and maintain strong working relationships with stakeholders internally and externally, including but not limited to the Development, Engagement and Communications Team, the Old Etonian Association, the School Leadership Team, College Leadership Group, School Office and Catering teams;* Maintain centralised records of supplier and venue information and conduct regular research to identify potential locations for a variety of event formats across London, the UK and overseas as needed.**Team Support and Administration*** Maintain photographic archives of events when applicable, liaising with photographers to ensure a timely delivery of event assets;* Assist the team with evaluation and reporting on event and engagement activities;* Collaborate with the team to manage shared inboxes and ensure timely responses to event-related queries;* Carry out other duties as may reasonably be requested by the Events and Engagement Manager or other members of the Development and Engagement Team.**Compliance and Policy Support*** Ensure that all activities comply fully with relevant data protection legislation and health and safety requirements;* Ensure all events follow the correct internal procedures and have relevant up-to-date risk assessments;All employees of Eton College are also expected to:* Develop a good understanding of safeguarding procedures, given all positions at Eton are classed as ‘regulated activity’;* Demonstrate a commitment to safeguarding and promoting the welfare of children. This includes but is not limited to completing safeguarding training as required, complying with all safeguarding procedures, and ensuring any safeguarding updates issued by the College are read and understood;* Understand and comply with procedures and legislation relating to confidentiality;* Display a commitment to and promotion of equality, diversity, and inclusion.### The Ideal Candidate**Knowledge and Experience****Essential*** Demonstrable experience in events (e.g. corporate, venue, hotel, education);* Hands-on event delivery including setup and de-rig;* Experience in a busy office or school environment;* Strong project management, organisation and administrative skills;* Strong MS Office skills (Word, Excel, PowerPoint, Teams) with demonstrable experience in using the suite for event planning;* Demonstrable experience of handling multiple events and timelines at once with a strong understanding of prioritisation;* Excellent customer service and stakeholder engagement with demonstrable experience of being in a customer-facing role;* Ability to work flexible hours, including evenings and specific weekends.**Desirable*** Degree in events or hospitality management;* Experience with CMS, CRM databases;* Experience with ticketing or conference booking software;* Understanding of event health & safety;* Negotiation skills with suppliers;* Experience working in an educational or heritage setting.**Skills and Personal Qu****alities*** Excellent communication skills to enable effective dialogue with guests, colleagues, staff, visitors and where applicable, pupils;* Organised and self-motivated, with a proven record for meeting deadlines;* Able to perform well, maintain professionalism, display patience and politeness whilst under pressure;* Tactful and discreet, whilst mindful of observing Safeguarding and professional standards;* Displays a smart and professional appearance, representing the College in a positive manner;* Well-developed problem-solving skills;* Enthusiastic, with an eagerness to learn new skills and a commitment to personal continuous professional development;* High level of accuracy and attention to detail;* Self-motivated and able to work alone without direction and collaborate effectively within a team;* Reasonable physical fitness to carry out the role.**Working Pattern*** Your working hours will be 35 hours per week, Monday to Friday, with one hour unpaid for lunch. However, there will be occasions when the post holder is required to work flexible hours including evenings and weekends. Any additional hours worked over your contracted hours will be given back as time in lieu at a suitable point in the events calendar.* You will be working 52 weeks per year.* You will be entitled to 5.8 weeks inclusive of Bank Holidays### BenefitsEton College offers a wide range of benefits, including an 11% employer contribution to your pension (with 4.9% employee contribution), Employee Assistance Programme, enhanced Maternity / Paternity scheme, a cycle to work scheme, subsidised lunches during term time, free or heavily discounted access to the College’s sport and leisure facilities and discounts at local retailers and businesses.### About the CollegeWe are an #J-18808-Ljbffr
Events and Engagement Officer employer: Eton College
Contact Detail:
Eton College Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Events and Engagement Officer
✨Tip Number 1
Network like a pro! Reach out to people in the events industry, especially those connected to the school or similar organisations. Attend relevant events and engage with attendees; you never know who might have a lead on your dream job!
✨Tip Number 2
Show off your skills! When you get the chance to meet potential employers, be ready to discuss your past event experiences. Bring along a portfolio of your work or even a list of successful events you've managed to really impress them.
✨Tip Number 3
Be proactive! If you see an event that interests you, don’t wait for the job to be advertised. Reach out directly to the organisation through our website and express your enthusiasm for working with them. A little initiative can go a long way!
✨Tip Number 4
Follow up after interviews! If you’ve had a chat with someone about a role, send a quick thank-you email. It shows your appreciation and keeps you fresh in their minds. Plus, it’s a great opportunity to reiterate your interest in the position.
We think you need these skills to ace Events and Engagement Officer
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience in event planning and delivery. We want to see how your skills match the specific requirements of the Events and Engagement Officer role.
Show Off Your Organisational Skills: Since this role is all about juggling multiple events, give us examples of how you've successfully managed timelines and logistics in past roles. We love a good story about how you kept everything running smoothly!
Be Personable and Professional: Remember, this job involves a lot of interaction with guests and stakeholders. Use your application to showcase your excellent communication skills and customer service experience. We want to know how you handle queries and engage with people!
Apply Early!: Don’t wait until the last minute to submit your application. We might start interviewing before the closing date, so get your application in through our website as soon as you can to avoid missing out!
How to prepare for a job interview at Eton College
✨Know Your Events Inside Out
Before the interview, make sure you research the types of events the school hosts. Familiarise yourself with their past events and think about how you can contribute to their future programmes. This will show your genuine interest and help you stand out.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational skills and ability to manage multiple events simultaneously. Be ready to discuss specific situations where you successfully coordinated logistics, managed timelines, or handled unexpected challenges during an event.
✨Engage with Stakeholders
Demonstrate your understanding of stakeholder engagement by discussing how you've built relationships in previous roles. Think about how you would approach working with various teams and external partners to ensure successful event delivery.
✨Be Ready for Hands-On Scenarios
Since the role involves hands-on support at events, be prepared to talk about your experience with event setup and de-rigging. Share any relevant stories that showcase your ability to work under pressure while maintaining a professional attitude.
