Events and Engagement Officer

Overview

Job Type: Permanent. Job Sector: Admin, Secretarial. Region: London. Location: Windsor. Salary: £30,000 to £30,000 per annum. Salary Description: Up to £30,000 per annum, depending on skills and experience. Posted: 21/10/2025. Recruiter: Eton College. Job Ref: eton/TP/21163/1329.

The Events and Engagement Officer will play a key role in the delivery of the school’s varied external relations events programme, encompassing current and former parents, Old Etonians and other supporters. The programme spans events ranging from intimate lunches, dinners, and receptions to lectures, alumni reunions, and tailored donor visits. Events are hosted at the College, in London, across the UK, and internationally. The role involves planning, coordination and hands-on delivery of specific events within the annual calendar and providing operational and administrative support to the Events and Engagement Manager for other events as needed. The post sits within the College’s Engagement Team, part of the External Relations Department, working alongside the Development (Fundraising) and Communications Departments. The post holder may also support main school events and other school departments that organise events. While predominantly office-based, the role includes hands-on support at events, some of which take place during evenings and weekends. This is a fast-paced role requiring excellent organisational skills, attention to detail and the ability to work independently and as part of a team. Interview timing may occur before the closing date, and the position may close early if a large number of applications are received. Applicants are advised to submit early to avoid missing the opportunity.

Benefits Eton College offers a wide range of benefits, including an 11% employer contribution to your pension (with 4.9% employee contribution), Employee Assistance Programme, enhanced Maternity / Paternity scheme, a cycle to work scheme, subsidised lunches during term time, free or heavily discounted access to the College’s sport and leisure facilities, and discounts at local retailers and businesses.

Main Duties

• Event Planning & Delivery: Work with the Events and Engagement Manager on the planning and operational delivery of an annual events and engagement calendar; lead the planning and delivery of specific events, overseeing timelines, logistics and documentation, on-the-day delivery and post-production follow up and evaluation.
• Oversee the production of event collateral and materials such as invitations, name badges, place cards and menus, seating plans and guest lists where necessary.
• Organise event logistics such as venue set up, catering provision, parking arrangements and liaise with key internal stakeholders such as Security and Porters.
• Coordinate event entertainment where applicable (pupils, colleagues, performers, and guest speakers).
• Oversee the delivery of events on the day and provide hands-on support, including welcoming guests, organising vendors, assisting with catering and refreshments, communicating with relevant staff, and organising event set-up and de-rig.
• Act as a point of contact for guests, responding to RSVPs and queries in a timely, friendly and professional manner.

Event Software & Systems

• Create and manage online ticketing and event booking systems.
• Ensure the CRM databases stay up to date with RSVPs in a timely manner.
• Contribute to the development of processes and systems to underpin future growth.

Stakeholder and Supplier Liaison

• Develop and maintain strong working relationships with internal and external stakeholders (Development, Engagement and Communications Team; Old Etonian Association; School Leadership Team; College Leadership Group; School Office and Catering teams).
• Maintain centralised records of supplier and venue information and conduct regular research to identify potential locations for a variety of event formats across London, the UK and overseas as needed.

Team Support and Administration

• Maintain photographic archives of events and liaise with photographers for timely delivery of assets.
• Assist the team with evaluation and reporting on event and engagement activities.
• Collaborate to manage shared inboxes and ensure timely responses to event-related queries.
• Carry out other duties as reasonably requested by the Events and Engagement Manager or other members of the Development and Engagement Team.

Compliance and Policy Support

• Ensure activities comply with data protection legislation and health and safety requirements.
• Ensure events follow internal procedures and have up-to-date risk assessments.

Safeguarding, Equality and Confidentiality
All employees of Eton College are expected to: develop a good understanding of safeguarding procedures; demonstrate commitment to safeguarding and promoting welfare of children; complete safeguarding training as required; comply with safeguarding procedures and read updates; understand and comply with confidentiality procedures; promote equality, diversity and inclusion.

The Ideal Candidate

Knowledge and Experience

• Essential: Demonstrable experience in events (e.g., corporate, venue, hotel, education); hands-on event delivery including setup and de-rig; experience in a busy office or school environment; strong project management, organisation and administrative skills; strong MS Office skills (Word, Excel, PowerPoint, Teams) with demonstrated use for event planning; ability to handle multiple events and timelines simultaneously with good prioritisation; excellent customer service and stakeholder engagement; ability to work flexible hours including evenings and specific weekends.
• Desirable: Degree in events or hospitality management; experience with CMS/CRM databases; experience with ticketing or conference booking software; understanding of event health & safety; negotiation skills with suppliers; experience in educational or heritage settings.

Skills and Personal Qualities

• Excellent communication skills for effective dialogue with guests, colleagues, staff, visitors and pupils where applicable.
• Organised and self-motivated with a track record of meeting deadlines.
• Professional under pressure, patient and polite; tactful and discreet with safeguarding and professional standards in mind.
• Smart, professional appearance; strong problem-solving skills; enthusiastic with a willingness to learn and develop.
• High accuracy and attention to detail; self-motivated and able to work independently or in a team; reasonable physical fitness for the role.

Working Pattern

35 hours per week, Monday to Friday, with one hour unpaid for lunch. Flexible hours including evenings and weekends may be required. 52 weeks per year. 5.8 weeks holiday inclusive of Bank Holidays.

About The College

We are an equal opportunities employer and seek applications from suitable candidates from all backgrounds. We are dedicated to creating and sustaining an environment that values individuality and difference and celebrates diversity of staff and pupils by fostering perseverance, tolerance and integrity. We believe in equal opportunity for everyone, irrespective of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, sexual orientation or socio-economic background.

If you have queries about the application process or any problem submitting your application online, the Recruitment Team can help. Should you require reasonable adjustments or facilities to enable you to apply online, please contact recruitment@etoncollege.org.uk so adjustments can be made accordingly.

Disclosure Checks

Eton College is committed to safeguarding and promoting the welfare of children. Applicants must be willing to undergo child protection screening appropriate to the post, including reference checks with past employers, an Enhanced DBS disclosure (including barred list information), online search, and where applicable Prohibition checks. If successful, you will complete a DBS Disclosure Application Form in accordance with DBS guidance. The College is exempt from the Rehabilitation of Offenders Act 1974; all convictions, cautions, reprimands and final warnings must be declared, subject to DBS rules. It is a criminal offence to apply if barred from working with children.