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- Tasks: Support project delivery with high-quality administration and event coordination.
- Company: Join Etio, a leader in transforming digital learning in education.
- Benefits: Enjoy 25 days leave, health perks, and flexible working options.
- Why this job: Make a real impact in education while developing your skills.
- Qualifications: 1 year of admin experience and strong organisational skills required.
- Other info: Be part of a supportive culture that values your wellbeing.
The predicted salary is between 26227 - 28860 £ per year.
At Etio, projects only succeed when the detail is right. We are looking for a Project Administrator to support the delivery of one of our flagship programmes, the National Centre for Excellence in the Teaching of Mathematics (NCETM). This role is for someone who genuinely enjoys keeping things running smoothly, spotting what’s missing before it becomes a problem, and making sure people feel supported along the way.
The role involves providing high-quality administrative support across a range of activities, including:
- Delivering high-quality administration across multiple programmes, meeting deadlines and quality standards
- Coordinating logistics for online and in-person events, including eligibility checks, invitations, and follow-up
- Managing shared mailboxes and Freshdesk tickets, responding accurately and professionally within agreed SLAs
- Supporting recruitment processes and maintaining accurate recruitment data
- Validating and reporting data in line with Maths Hubs network deadlines and GDPR requirements
- Processing project finance tasks, including POs and invoices
- Tracking accreditation and endorsement records
- Creating and distributing surveys, monitoring completion, and sharing results
- Uploading and managing post-event resources, including editing and publishing recordings
- Supporting system development and testing, helping improve tools and processes
- Opening and supporting online events, including Zoom session management
- Working flexibly across the team, providing cover and support during busy periods or staff absence
We care a lot about how work gets done, not just that it gets done. You will be expected to deliver high-quality work with focus and ownership, use judgement, discretion, and consistency, communicate clearly and respectfully, and be flexible and supportive.
Success in this role means:
- Events delivered seamlessly, with participants well supported
- Accurate attendance and engagement data that supports reporting and certification
- Strong working relationships across Etio, NCETM, and partner organisations
- Up-to-date workflows, trackers, and documentation
- Risks and issues spotted early and escalated clearly
- Deadlines met consistently, building confidence across stakeholders
Skills and experience required include:
- At least 1 year’s experience in business, data, or events administration
- Strong academic or vocational background
- Excellent organisation and attention to detail
- Experience managing competing priorities and deadlines
- Confidence working independently without close supervision
- Advanced Office 365 skills, especially Excel
- Clear, professional written and verbal communication
- Discretion and professionalism when handling sensitive information
- A proactive, problem-solving mindset
- Business administration qualification (Level 3 or above)
- Experience in project administration
- Experience working with senior managers or leaders
- Familiarity with MS Teams and SharePoint
- Experience within the UK education sector
At Etio, we offer a flexible, supportive working culture and benefits that help you do your best work while looking after your wellbeing, including:
- 25 days annual leave plus bank holidays, with the option to buy more
- Health and wellbeing benefits, including Healthcare Cash Plan, Private Medical Insurance, and EAP
- Enhanced family-friendly policies
- Work from anywhere globally for up to 8 weeks
- Cycle to Work and Electric Car Scheme
Etio is committed to an inclusive and accessible recruitment process. If you require a reasonable adjustment at any stage of the application or selection process, please let us know so we can support you appropriately.
Project Administrator in London employer: Etio
Contact Detail:
Etio Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator in London
✨Tip Number 1
Network like a pro! Reach out to people in your field on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know what they do and how you can contribute. It shows you’re genuinely interested and ready to hit the ground running!
✨Tip Number 3
Practice your responses to common interview questions. We all get nervous, but being prepared can help you stay calm and collected when it counts.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and show your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Project Administrator in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Project Administrator role. Highlight your relevant experience in administration, event coordination, and data management to show us you’re the perfect fit!
Showcase Your Skills: We want to see your advanced Office 365 skills, especially in Excel. Include specific examples of how you've used these tools in previous roles to manage competing priorities and keep everything on track.
Be Clear and Professional: When writing your application, keep your language clear and professional. We appreciate good communication skills, so make sure your written words reflect that you can build strong relationships across teams.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity at Etio.
How to prepare for a job interview at Etio
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Project Administrator role. Familiarise yourself with the key responsibilities like event coordination and data validation. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisation Skills
Since this role requires excellent organisation and attention to detail, prepare examples from your past experiences where you've successfully managed competing priorities or handled sensitive information. Be ready to discuss how you keep things running smoothly, as this is crucial for the job.
✨Communicate Clearly and Confidently
Practice your communication skills before the interview. You’ll need to build strong relationships across teams, so be prepared to articulate your thoughts clearly and professionally. Consider doing mock interviews with a friend to boost your confidence.
✨Be Proactive and Problem-Solving
The ideal candidate for this role has a proactive mindset. Think of situations where you identified potential issues before they became problems and how you addressed them. Sharing these examples will highlight your ability to contribute positively to the team.