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- Tasks: Manage and maintain GxP documents while ensuring compliance with regulatory standards.
- Company: Join a leading pharmaceutical company focused on quality and integrity.
- Benefits: Competitive salary, generous annual leave, and opportunities for professional growth.
- Why this job: Be part of a vital role that supports operational excellence in the pharmaceutical industry.
- Qualifications: A Level education and experience in Quality Systems or Pharmaceutical environments required.
- Other info: Dynamic team environment with a focus on continuous improvement and training.
The predicted salary is between 18000 - 24000 £ per year.
Location: Spilsby Road, Romford (Onsite)
Contract Type: Part time, 12m FTC
Right to Work: Sponsorship not currently available
Purpose of the role
To manage and maintain GxP documents and records in compliance with current Good Manufacturing Practices (cGMP), regulatory requirements, and company policies. Ensures that documentation supports operational needs while maintaining integrity and compliance throughout the document lifecycle.
Day-to-day responsibilities
- Oversee the creation, review, issuance, and lifecycle management of quality‑critical documents (e.g., SOPs, Work Instructions, specifications, logbooks).
- Maintain compliance of documentation processes with internal procedures and external regulatory requirements.
- Manage document archiving in line with company record retention schedules.
- Issue and verify batch documentation for accuracy and compliance.
- Maintain and update departmental documentation reports and KPIs.
- Serve as the system expert for DocuSign, ensuring effective configuration, user support, and compliance with data integrity standards.
- Assist with troubleshooting and continuous improvement of the electronic signature and document approval process.
- Provide training and guidance to departments on document management processes and system use.
- Contribute to the development and delivery of training materials related to documentation practices and systems.
Qualifications
- Educated to A Level standard (or equivalent)
- Minimum 1‑2 years' experience working in a Quality Systems / Pharmaceutical environment
- Proven experience of data integrity
- Familiarity of Microsoft Office software.
- Experience with electronic document management systems and tools (e.g., DocuSign).
- Bachelor's degree in a related discipline
- Prior experience in a Quality Assurance or Documentation role within a GxP‑regulated industry (e.g., pharmaceuticals, medical devices, biotech).
- Familiarity with batch documentation, SOP lifecycle management, and Certificates of Analysis (CoA).
- Knowledge of data integrity principles (ALCOA+)
About you
We are looking for a dedicated QS Document Controller who is highly organised, proactive, and possesses excellent communication skills. Your ability to manage multiple priorities and meet deadlines, while working both independently and collaboratively within a team, will be critical to your success in this role.
What we offer you
Up to £23,600 (PTE) £29,000 (FTC) 25 days annual leave pro‑rated, rising to 30 with length of service.
QS Document Controller (Part Time) 12m FTC in London employer: Ethypharm
Contact Detail:
Ethypharm Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land QS Document Controller (Part Time) 12m FTC in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the pharmaceutical and quality systems sectors. Let them know you're on the lookout for a QS Document Controller role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of cGMP and data integrity principles. Be ready to discuss how your experience aligns with the responsibilities of managing GxP documents. Confidence is key, so practice makes perfect!
✨Tip Number 3
Showcase your skills with electronic document management systems like DocuSign. If you’ve got experience, highlight it! If not, consider taking a quick online course to get familiar. It’ll give you an edge and show your commitment to continuous improvement.
✨Tip Number 4
Don’t forget to apply through our website! We love seeing applications come directly from candidates who are genuinely interested in joining our team. Plus, it’s a great way to ensure your application gets the attention it deserves!
We think you need these skills to ace QS Document Controller (Part Time) 12m FTC in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the QS Document Controller role. Highlight your experience in managing GxP documents and any familiarity with electronic document management systems like DocuSign. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background in quality systems aligns with our needs. Keep it concise but impactful – we love a good story!
Showcase Your Attention to Detail: As a QS Document Controller, attention to detail is key. In your application, make sure to demonstrate your ability to maintain compliance and accuracy in documentation. A small error can lead to big issues, so let us know how you keep things on track!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy and ensures your application goes directly to us. Plus, you’ll get to see more about our company culture while you’re at it!
How to prepare for a job interview at Ethypharm
✨Know Your GxP Basics
Make sure you brush up on Good Manufacturing Practices (cGMP) and how they relate to document control. Being able to discuss specific examples of how you've maintained compliance in previous roles will show that you understand the importance of these regulations.
✨Familiarise Yourself with Document Management Systems
Since the role involves using tools like DocuSign, it’s a good idea to get comfortable with electronic document management systems. If you have experience with similar tools, be ready to share how you’ve used them to improve processes or ensure data integrity.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations related to document control, such as managing a backlog of documents or ensuring accuracy in batch documentation. Think through your past experiences and prepare concise examples that highlight your problem-solving skills.
✨Show Off Your Communication Skills
As this role requires training others and collaborating with different departments, be prepared to demonstrate your communication style. You might want to think of a time when you successfully trained someone or improved a process through effective communication.
