Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the MD and Senior Leadership with diary management and meeting coordination.
- Company: Join a dynamic team at Venatu Recruitment Group, known for its supportive culture.
- Benefits: Enjoy a competitive salary of £27,000 and opportunities for professional growth.
- Why this job: Be at the heart of decision-making while developing your organisational and communication skills.
- Qualifications: Previous experience in a similar role with strong organisational and communication skills required.
- Other info: Ideal for those who thrive in fast-paced environments and love to make an impact.
The predicted salary is between 21600 - 37800 £ per year.
Overview
£27,000 DOE
Rotherham
This vacancy is supporting the MD and Senior Leadership team with all diary management and professional arrangements.
The ideal candidate will have previous experience in a similar role where they were extremely organised and had a high level of confidentiality.
Responsibilities
- Coordinating and servicing meetings arranging appropriate attendees and room availabililty
- Agenda creation for meetings, visits, events
- Minute taking and creating and monitoring action logs as required
- Be the first point of contact to welcome and greet visitors
- Pre meeting room preparation ensuring a comfortable ambience and that stationary, IT equipment and refreshments are available as required
- Arrange lunches, accommodation and transport for meetings and other events
- Preparation of reports, presentations and briefing documents meeting any set deadlines for completion
- Co-ordinate travel, event attendance and speaking arrangements for the MD, SLT and other Senior Stakeholders within the wider group
- Diary management for MD ensuring all personal and professional arrangements are scheduled to avoid conflict
Skills & Personal Attributes
- Excellent organisational and time management skills
- Excellent communication skills
- Stakeholder management experience with the ability to prioritise who comes first
- Minute / note taking experience
- Polite telephone manner
- Presentation and report creation skills
- Welcoming and friendly by nature with a ‘nothing is too much trouble\’ attitude
- A willingness to offer and share ideas of ways to add value and efficiencies
- Diary management experience at MD level
- Video conferencing experience
Experienced Using
- Microsoft Office including Word, Excel and Powerpoint
- Microsoft Outlook
- Teams
Privacy notice
At Venatu Recruitment Group, your right to privacy is important to us. By applying for this job, your information will be entered into our recruitment system. This will enable you to register for job alerts, apply for jobs and for us to help you find your next role. To read our full privacy policy please visit our website.
#J-18808-Ljbffr
Executive Assistant employer: Ethos Foundation
Contact Detail:
Ethos Foundation Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, such as Microsoft Office and Teams. Being proficient in these applications will not only boost your confidence but also demonstrate your readiness for the role.
✨Tip Number 2
Showcase your organisational skills by preparing a mock diary management plan. This could include scheduling meetings, prioritising tasks, and managing conflicts. Presenting this during an interview can highlight your proactive approach.
✨Tip Number 3
Research the company and its leadership team thoroughly. Understanding their values and goals will help you tailor your conversations and show that you're genuinely interested in supporting them effectively.
✨Tip Number 4
Practice your minute-taking skills by attending mock meetings or watching recorded meetings online. Being able to take concise and accurate notes will be a valuable asset in this role, and demonstrating this skill can set you apart from other candidates.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant. Focus on your organisational skills, diary management experience, and any previous roles where you supported senior leadership.
Craft a Strong Cover Letter: In your cover letter, emphasise your ability to manage multiple tasks efficiently and your experience with minute taking and stakeholder management. Use specific examples to demonstrate how you've added value in previous roles.
Showcase Communication Skills: Since excellent communication is key for this role, consider including a brief section in your application that outlines your experience in managing communications, both written and verbal, especially in a professional setting.
Highlight Technical Proficiency: Mention your proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint, as well as your experience with video conferencing tools. This will show that you're well-equipped to handle the technical aspects of the role.
How to prepare for a job interview at Ethos Foundation
✨Showcase Your Organisational Skills
As an Executive Assistant, being organised is key. Prepare examples from your past experience where you successfully managed multiple tasks or projects simultaneously. Highlight how you prioritised and ensured everything ran smoothly.
✨Demonstrate Confidentiality
Confidentiality is crucial in this role. Be ready to discuss situations where you handled sensitive information discreetly. This will show that you understand the importance of trust in a professional setting.
✨Prepare for Diary Management Questions
Expect questions about diary management, especially at the MD level. Familiarise yourself with common challenges and solutions in scheduling and prioritising appointments. You might even want to bring a sample schedule to discuss.
✨Practice Minute Taking
Since minute taking is part of the job, practice summarising meetings or discussions beforehand. Bring a notepad to the interview and be prepared to demonstrate your ability to capture key points succinctly.
