At a Glance
- Tasks: Support executive leaders by managing schedules, coordinating meetings, and facilitating communication.
- Company: Join a collaborative and inclusive tech company with a focus on professional growth.
- Benefits: Competitive salary, professional atmosphere, and opportunities for career advancement.
- Other info: Work alongside talented professionals and contribute to exciting projects globally.
- Why this job: Be a key player in a fast-paced environment, making a real impact on executive operations.
- Qualifications: 3-7 years supporting executives, strong organisational skills, and proficiency in Microsoft Office 365.
The predicted salary is between 40000 - 50000 £ per year.
Job Summary
The Executive Team Assistant provides high-level administrative and operational support to the executive leadership team, ensuring the efficient day-to-day management of executive priorities.
This role requires exceptional organizational skills, discretion, strong communication abilities, and the capacity to manage multiple priorities in a fast-paced environment.
The Executive Team Assistant serves as a trusted partner to senior leaders, coordinating schedules, facilitating communication, supporting meetings and projects, and helping ensure the executive team operates efficiently and effectively.
- What will you do
- Coordinate internal and external meetings for the Executive team and Operational Board where needed
- Co-ordinate Executive Team members activities; for example, regional SKO, Exec Aways days, regional sales meetings
- Arrange appointments internally and externally; for example, with clients
- Where appropriate, manage the CEO’s schedule and at times the CFO’s
- Manage and own ESG requirements from investors and clients for The Board and CGE
- Main point of contact and content manager for the company’s intranet, The Base
- Manage Perk – business travel platform
- Assist with Executive Team Business travel arrangements
- Assist Legal Counsel with share and other legal administration
- Manage, own and coordinate monthly Board meeting deck and quarterly Townhall slides
- Spearhead special projects within the organization as and when needed
- Manage project trackers as and when needed for the Exec team and CEO
- Act as a point of contact and administrator in regard to the UK office
- Support and arrange onboarding of Executive and Operational Board team members
- Where needed take minutes, notes and actions in meetings
Who you are
- 3–7 years of experience supporting senior executives or executive leadership teams.
- Experience managing multiple executive calendars simultaneously.
- Project management skills and ability to ensure timelines are managed and adhered to
- Experience in a fast-paced corporate environment preferred.
- Outstanding organizational and time management skills.
- Excellent written and verbal communication.
- Strong attention to detail and accuracy.
- Ability to manage competing priorities with minimal supervision.
- High level of professionalism, discretion, and confidentiality.
- Strong interpersonal and relationship-building skills.
- Proficiency in Microsoft Office 365 (Outlook, Word, Excel, Power Point, Teams).
- Experience with collaboration and project management tools is an advantage.
- Problem-solving mindset with the ability to anticipate executive needs.
- Flexible, adaptable, and proactive approach to work.
- Be a holder of valid documents with permission to work in the UK
- What else do you need to know
This role sits within the Executive Team, reporting directly to the Director of People and Talent UK based.
The role will work alongside all departments globally including the Board and CGE.
This job description does not provide all the duties and responsibilities for this role.
It is expected the role holder will undertake duties as needed and directed by the manager and the company.
We provide competitive compensation and a professional atmosphere.
This is a collaborative and inclusive work environment where individuals strong on aptitude and positive attitude will have opportunities to grow their professional careers through working with some of the most advanced technology and talented developers in the business.
We are an Equal Employment Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, national origin, age, disability, gender identity, or veteran status.
If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact us at peopleandtalent@ethixbase360. com for assistance.
Please visit our website to learn more: https://ethixbase360. com/
We promote information security.
Executive Team Assistant in London employer: Ethixbase360
As an Executive Team Assistant at our company, you will thrive in a dynamic and inclusive work culture that values collaboration and professional growth. With competitive compensation and opportunities to engage with cutting-edge technology, you will play a pivotal role in supporting our executive leadership team while developing your skills in a fast-paced environment. Join us in fostering a workplace where your contributions are recognised and your career can flourish.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Team Assistant in London
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We think you need these skills to ace Executive Team Assistant in London
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Ethixbase360.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Ethixbase360. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Ethixbase360
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Ethixbase360, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Ethixbase360, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Ethixbase360 could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
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