At a Glance
- Tasks: Lead and execute exciting in-person and virtual events for a global law firm.
- Company: Join a prestigious law firm with a dynamic and collaborative culture.
- Benefits: Competitive salary, paid holidays, pension, and hybrid work options.
- Other info: Opportunity to mentor junior team members and grow your career.
- Why this job: Make your mark by creating unforgettable experiences across Europe.
- Qualifications: 5+ years in event planning, strong communication, and tech-savvy skills required.
The predicted salary is between 55000 - 65000 £ per year.
The Senior Event Planner will be responsible for in-person events, from concept through completion for a large global law firm. An ideal candidate is passionate, creative, and detail-oriented. This role demands an expert in all aspects of events, meetings, and conference planning, including budget management, venue scouting, equipment logistics, room setup, and day of management and assistance. We are seeking a candidate to provide support for our European and UK operations, primarily based in London. However, we are open to considering Paris or Munich as alternative locations. The role involves assisting with events originating from our offices in Brussels, Frankfurt, London, Munich, and Paris.
Responsibilities:
- Event Leadership: Provide direction and oversight for all aspects of event planning and execution, ensuring seamless alignment with organizational objectives, rigorous budgetary discipline, and strict adherence to regulatory, compliance, and brand standards.
- Pre-Event Strategy: Lead site inspections, pre-event briefings, and design consultations to guide decision-making on event design, flow, and guest experience, ensuring every detail supports strategic objectives.
- Client/Stakeholder Experience Oversight: Orchestrate the full event lifecycle, from concept development through post-event evaluation, ensuring exceptional client experiences, operational excellence, and comprehensive reporting with actionable insights.
- Vendor & Partner Relations: Forge, negotiate, and sustain high-value partnerships with vendors, venues, and industry leaders to secure competitive advantages, premium services, and innovative solutions that elevate event quality and efficiency.
- Cross-Functional Collaboration: Drive collaboration across internal teams, clients, and external stakeholders to define event goals, scope, and deliverables, translating complex requirements into actionable strategies that achieve measurable outcomes.
- Executive Engagement: Act as the primary liaison for internal stakeholders and the event strategy delivering high-level communication throughout the planning lifecycle.
- Comprehensive Logistics Management: Command end-to-end logistics—including contract negotiations, guest list curation, venue readiness, catering, entertainment, transportation, audiovisual production, and décor—executed with precision to guarantee flawless delivery.
- Database & Resource Development: Build, refine, and leverage a dynamic database of industry contacts, vendors, and venues to streamline planning, strengthen vendor relationships, and enhance organizational intelligence.
- On-Site & Virtual Event Execution: Provide decisive leadership during live events, ensuring operational excellence, proactive crisis management, and agile problem-solving to deliver seamless experiences.
- Virtual Event Support: Support the execution of webinars and digital events, managing stakeholder intake, technical rehearsals, platform support, and post-event analytics.
Requirements:
- 5+ years’ experience in a similar role, preferably in a law firm environment.
- Europe/UK support – will support events generated out of our European & UK offices – Brussels, Frankfurt, London, Munich & Paris.
- German and French proficiency a plus.
- Given that a significant number of events occur in Munich and Paris, familiarity with venues in these cities would be preferred.
- Excellent written and verbal communication skills.
- Technically adept.
- Strong interpersonal skills.
- Proficiency in virtual event platforms - Webex and On24.
- Strong understanding of iManage DMS & the Interaction CRM tool.
- Microsoft Software (Outlook, Teams, Word, Excel, etc).
- Ability to organize, prioritize, and coordinate multiple aspects of an event.
- Maintain confidential information.
- Ability to excel under pressure and provide quality work product.
- Clearly and effectively communicate with varying levels of people within the organization.
- Work productively and cooperatively with other employees.
- Mentor junior members of the team and provide support where needed.
Senior Event Planner in London employer: eTeam
As a Senior Event Planner at our prestigious global law firm in London, you will thrive in a dynamic and supportive work environment that values creativity and attention to detail. We offer competitive salaries, generous paid holidays, and a robust pension plan, alongside opportunities for professional growth and collaboration across European offices. Join us to elevate your career while orchestrating exceptional events that make a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Event Planner in London
✨Tip Number 1
Network like a pro! Attend industry events, join relevant groups on LinkedIn, and connect with fellow event planners. You never know who might have the inside scoop on job openings or can refer you to someone looking for a Senior Event Planner.
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past events, including photos, budgets, and testimonials. This will give potential employers a taste of what you can bring to the table and set you apart from the competition.
✨Tip Number 3
Be proactive! Don’t just wait for job postings to appear. Reach out directly to companies you admire, like that global law firm, and express your interest in working with them. A little initiative can go a long way!
✨Tip Number 4
Apply through our website! We’ve got a streamlined application process that makes it easy for you to showcase your talents. Plus, it shows you’re serious about joining our team and ready to take on the challenge of being a Senior Event Planner.
We think you need these skills to ace Senior Event Planner in London
Some tips for your application 🫡
Show Your Passion:When writing your application, let your enthusiasm for event planning shine through! We want to see that you’re not just ticking boxes but genuinely excited about creating memorable experiences.
Tailor Your CV:Make sure your CV is tailored to highlight your relevant experience in event planning, especially in a law firm environment. We love seeing how your past roles align with what we’re looking for!
Be Detail-Oriented:Since this role requires a keen eye for detail, ensure your application is free from typos and errors. A polished application reflects your ability to manage the finer points of event logistics.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process!
How to prepare for a job interview at eTeam
✨Know Your Events Inside Out
Before the interview, dive deep into the specifics of event planning, especially in a law firm context. Familiarise yourself with recent trends in the industry, and be ready to discuss how you can apply your experience to enhance their events.
✨Showcase Your Creative Side
Prepare examples of past events you've planned that highlight your creativity and attention to detail. Think about how you can present unique ideas for potential events they might be interested in, demonstrating your passion for the role.
✨Master the Budget Talk
Since budget management is crucial, brush up on your financial acumen. Be prepared to discuss how you've successfully managed budgets in previous roles, including any challenges you faced and how you overcame them.
✨Engage with Stakeholder Scenarios
Anticipate questions about managing client and stakeholder relationships. Prepare to share specific instances where you’ve navigated complex stakeholder dynamics, ensuring everyone’s needs were met while keeping the event objectives in focus.
