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- Tasks: Support senior leaders with admin tasks and coordinate operations for a dynamic team.
- Company: Join a leading global tech organisation in a vibrant Shoreditch location.
- Benefits: Competitive salary, paid holidays, pension, and hybrid work model.
- Why this job: Make a real impact while gaining exposure to strategic marketing operations.
- Qualifications: Experience in admin roles and strong organisational skills required.
- Other info: Great opportunity for career growth into operations or program management.
The predicted salary is between 30000 - 42000 £ per year.
Location: Shoreditch (Hybrid – 3 days per week onsite)
Duration: 12 months contract initially
Max. Budget: £42.3k per annum + paid holidays + pension or £220 per day Inside IR35
Role Overview: We are looking for a highly organized and proactive Operations Administrative Assistant to support the PMM function in the International Strategy & Growth team. This outstanding position involves providing daily administrative and operational assistance to the Strategy & Operations Senior Manager. It also includes managing the calendar and performing light executive assistant duties for a Senior Director. The ideal candidate is meticulous, dependable, and comfortable working with senior collaborators, with the ability to prioritise tasks and maintain discretion. If you are looking for a dynamic environment where you can make a significant impact, this is the opportunity for you!
Key Responsibilities:
- Provide administrative and operational assistance to the Strategy & Operations Senior Manager
- Coordinate meetings, take notes during in-person sessions, and track follow-up actions
- Support planning cycles, reviews, and internal reporting processes
- Assist with documentation, presentations, and process coordination across teams
- Help manage workflows, timelines, and task tracking for ongoing initiatives
- Liaise with cross-functional teams (marketing, sales, finance, operations) as needed
Executive & Diary Management (Light EA Support):
- Manage the Senior Director’s calendar, including scheduling meetings across time zones
- Handle meeting logistics such as room bookings, virtual meeting setup, and attendee coordination
- Act as a point of contact for scheduling requests and meeting priorities
- Support travel coordination and expense administration
General Administrative Support:
- Maintain organized records, folders, and shared documentation
- Assist with onboarding logistics for new team members
- Support ad-hoc administrative tasks and special projects as required
- Ensure confidentiality and integrity in all interactions
Skills & Experience:
- Previous experience in an administrative assistant or operations coordinator role
- Experience supporting managers and/or senior leaders in a corporate or tech environment
- Strong organisational and time-management skills with high attention to detail
- Confidence working with senior collaborators and handling sensitive information
- Ability to prioritise various tasks in a fast paced environment
Technical Skills:
- Proficiency with Microsoft Office (calendar management essential)
- Comfortable using collaboration and efficiency tools (e.g., Teams, Slack)
- Experience with project tracking or documentation tools is a plus
Personal Attributes:
- Proactive, dependable, and committed to resolving issues
- Clear and professional communicator
- Discreet, trustworthy, and calm under pressure
- Comfortable working across cultures and time zones
What This Role Offers:
- Exposure to strategic marketing operations in a leading global tech organization
- Opportunity to work closely with senior leadership
- A varied role combining operations, coordination, and executive support
- A strong foundation for growth into operations, program management, or EA roles.
Executive Assistant in London employer: eTeam
Contact Detail:
eTeam Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your answers to show how your skills fit their needs, especially in supporting senior leaders and managing operations.
✨Tip Number 3
Practice your communication skills! Whether it’s handling meeting logistics or liaising with teams, being clear and professional will set you apart from the competition.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed and shows you’re serious about joining our dynamic team.
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your organisational skills and any previous experience supporting senior leaders, as this is key for the Executive Assistant role.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for the Operations Administrative Assistant position. Share specific examples of how you've successfully managed calendars or coordinated meetings in the past.
Showcase Your Attention to Detail: In your application, demonstrate your meticulous nature by ensuring there are no typos or formatting errors. This role requires high attention to detail, so let that shine through in your written materials.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with the International Strategy & Growth team!
How to prepare for a job interview at eTeam
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially around administrative support and diary management. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
As an Operations Administrative Assistant, being organised is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or coordinated complex schedules. Highlight your attention to detail and how you prioritised tasks effectively in a fast-paced environment.
✨Demonstrate Discretion and Professionalism
Since you'll be handling sensitive information and working with senior leaders, it’s important to convey your ability to maintain confidentiality. Share specific instances where you’ve had to manage confidential information or navigate delicate situations with professionalism.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving abilities and how you handle pressure. Prepare for scenario-based questions, such as how you would manage conflicting priorities or coordinate meetings across different time zones. Practising these responses will help you feel more confident during the interview.
