At a Glance
- Tasks: Coordinate recruitment events and manage logistics to attract top talent.
- Company: Join a dynamic Talent Acquisition team at a leading global company.
- Benefits: Gain valuable experience, competitive salary, and opportunities for professional growth.
- Other info: Fast-paced environment with opportunities for travel and creative problem-solving.
- Why this job: Be a key player in shaping the future workforce while building strong partnerships.
- Qualifications: Bachelor’s degree and skills in recruitment operations and event coordination.
The predicted salary is between 30000 - 40000 € per year.
Location: Egham & London, UK
Job Type: Full-time contract, 31/12/2026
Summary:
As a University Recruiting Project Specialist, you will be an integral member of our high-performing Talent Acquisition team, serving as a trusted advisor and business partner to stakeholders across the globe. In this role, you will provide critical support to University Recruiters and other business units involved in hiring matriculating students, early-careers, and specialized talent initiatives as a recognized subject-matter expert on recruiting operations, systems, and best practice. You will coordinate logistics, manage recruitment systems, and support the day-to-day operations that enable our recruiters to attract and engage top talent across a variety of programs and efforts. Success in this position requires exceptional organizational skills, a proactive customer service mindset, and the ability to adapt quickly in a fast-paced, dynamic environment while maintaining the highest standards of professionalism and confidentiality.
In this highly visible position, you will help represent the Client brand through strong partnerships with internal and external partners, professors, vendors, and students, building excitement and awareness around our early-career opportunities. You will manage end-to-end logistics for recruitment systems and events, ensuring a seamless, high-touch experience for candidates and fostering effective collaboration with academic institutions and third-party partners. While most responsibilities are office-based, you will also have opportunities to travel to local and large-scale campus events as needed. Success in this role demands creative problem solving, outstanding communication skills, and the ability to juggle multiple priorities with a high degree of accuracy. If you thrive in a collaborative, high-energy setting and are passionate about attracting top talent, we invite you to join us in shaping the future of Client’s workforce.
Responsibilities:
- Coordinate Event Support: Provide operational enablement for annual campus recruiting and internship programs. Partner 1:1 with Recruiting Program Managers and University Recruiters to schedule virtual interview days, in-office events, and other candidate outreach. Manage logistics for on-campus and virtual career fairs, networking events, and information sessions. Oversee travel bookings, shipping of marketing materials, catering, room reservations, and video-conference setup (Webex/Teams).
- Pipeline & Candidate Management: Coordinate onsite and virtual interview days, delivering a high-touch candidate experience. Maintain data integrity across recruiting systems: input event data, create online surveys, upload resumes, tag candidates, and manage 35+ active job postings.
- Finance, Procurement, & Reporting: Onboard and manage approved suppliers, supporting contract review as needed. Track and reconcile recruiting expenses against approved budgets, ensuring accurate cost-center coding in financial systems and corporate purchasing cards. Process event registrations, reimbursements, invoices, deposits, and purchase requests in compliance with policy. Generate regular reports on recruiting activities, budget status, and process metrics to inform leadership decision-making.
- Brand Promotion & Relationship Management: Amplify Client’s employer brand through events, collateral distribution, and social media posts to attract high-potential talent. Build and nurture partnerships with university career centers, professors, student organizations, external vendors, and internal stakeholders.
- Additional Responsibilities: Support special recruitment events (virtual interview days, sales competitions) and respond to attendee inquiries. Document processes, sharing best practices across teams. Prepare presentations and data in PowerPoint or Excel. Manage ordering of recruitment collateral and gather public university data. Undertake ad-hoc leadership requests and special projects.
Education:
Bachelor’s Degree required; degrees in Business Information Systems, Management Information Systems, Computer Science, or related field preferred.
Skills:
- Recruitment operations
- Event coordination
- Candidate management
- Data integrity
- Financial tracking
Recruitment Coordinator in Guildford employer: eTeam
As a University Recruiting Specialist at our Egham & London location, you will be part of a dynamic and collaborative Talent Acquisition team that values innovation and excellence. We offer a supportive work culture that prioritises employee growth through continuous learning opportunities and hands-on experience in recruitment operations. With a focus on building strong partnerships and promoting our employer brand, you will play a key role in shaping the future workforce while enjoying the benefits of a vibrant office environment and the chance to engage with top talent across various academic institutions.
StudySmarter Expert Advice🤫
We think this is how you could land Recruitment Coordinator in Guildford
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at university events. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We recommend practicing common interview questions with a friend or in front of a mirror. The more comfortable you are, the better you'll perform!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. We suggest mentioning something specific from the interview to make it personal.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we’re always looking for passionate individuals to join our team, so don’t hesitate to put yourself out there!
We think you need these skills to ace Recruitment Coordinator in Guildford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of University Recruiting Specialist. Highlight your experience in recruitment operations, event coordination, and any relevant skills that match the job description. We want to see how you can bring value to our Talent Acquisition team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about recruiting and how your background makes you a great fit for this role. Don’t forget to mention your proactive customer service mindset and ability to juggle multiple priorities.
Showcase Your Organisational Skills:Since this role requires exceptional organisational skills, make sure to provide examples of how you've successfully managed logistics or coordinated events in the past. We love seeing candidates who can keep things running smoothly!
Apply Through Our Website:We encourage you to apply through our website for a seamless application process. It’s the best way for us to receive your application and ensure it gets the attention it deserves. We can’t wait to see what you bring to the table!
How to prepare for a job interview at eTeam
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a University Recruiting Specialist. Familiarise yourself with the key tasks like coordinating events and managing recruitment systems. This will help you demonstrate your knowledge and show how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires exceptional organisational skills, prepare examples from your past experiences where you successfully managed multiple priorities. Be ready to discuss how you’ve coordinated events or handled logistics, as this will highlight your ability to thrive in a fast-paced environment.
✨Demonstrate Your Communication Prowess
Effective communication is crucial in this position. Think of instances where you’ve built strong relationships with stakeholders or resolved conflicts. Practising clear and concise responses will also help you convey your thoughts effectively during the interview.
✨Prepare for Creative Problem Solving
Expect questions that assess your problem-solving abilities. Prepare scenarios where you had to think on your feet or come up with innovative solutions in a recruitment context. This will showcase your adaptability and creativity, which are essential for success in this role.
