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- Tasks: Lead the planning and execution of high-impact events from concept to wrap-up.
- Company: Join a global recruitment specialist supporting clients across EMEA, APAC, US, and Canada.
- Benefits: Enjoy a hybrid work model, competitive salary, paid holidays, and pension contributions.
- Other info: Candidates often shortlisted within 48 hours; apply now to kickstart your career!
- Why this job: Be part of a dynamic team that values creativity and precision in event management.
- Qualifications: 5+ years in project management; experience in events/logistics is a plus but not mandatory.
The predicted salary is between 36000 - 42000 £ per year.
We are a Global Recruitment specialist that provides support to clients across EMEA, APAC, US and Canada. We have an excellent job opportunity for you.
Location: Shoreditch (Hybrid)
Duration: 12 months contract
Salary: £45k - £50k per annum + paid holidays + pension
The Opportunity
We are seeking an experienced and highly organized Event Project Manager to lead the planning, coordination, and execution of complex, high-impact events. In this role, you will play a critical part in bringing events to life - serving as both a strategic partner and the operational backbone that ensures every element comes together smoothly. From initial concept through post-event wrap-up, you will oversee timelines, manage partners, and drive flawless execution. This is a dynamic opportunity for a proactive professional who thrives in fast-paced environments. You have a strong passion for logistics, clear communication, and a commitment to excellence in delivery. Your ability to manage multiple priorities while maintaining attention to detail sets you apart. If you are motivated, meticulous, and take pride in prioritizing memorable events with precision - we would be pleased to hear from you.
What you'll Do
- Project Planning & Timeline Management: Build and maintain detailed project plans and delivery schedules using Workfront (or similar PM tools), ensuring clear task ownership, deadlines, and dependencies. Develop and manage master timelines, Gantt charts, and workback schedules to support project visibility and tracking across partners. Ensure resource allocation, capacity planning, and task prioritization align with strategic goals.
- Cross-Functional Coordination: Collaborate with cross-functional teams (creative, content, marketing, design, and delivery) to gather requirements, set timelines, and align on deliverables. Facilitate regular planning and status meetings, providing clear updates and maintaining strong communication channels across teams. Manage collaborator expectations and foster alignment through proactive updates and blocking issues of risks or delays.
- Risk, Issues & Dependency Management: Identify potential project risks and blockers early, implementing mitigation strategies and advancing critical issues to leadership as needed. Track interdependencies across workstreams to ensure timely execution and continuity of deliverables. Maintain risk registers and contingency plans to safeguard delivery outcomes.
- Reporting & Process Optimization: Lead weekly project reporting, including timeline progress, risks, and resource planning insights. Contribute to process improvement initiatives by documenting lessons learned, optimizing workflows, and supporting the development of standard processes for project delivery.
What you need to succeed
- Strong planning, scheduling, and multitasking skills to manage complex project timelines effectively.
- Confident user of project management software Workfront.
- Excellent communicator with natural organizational abilities to coordinate across teams.
- Strong focus on processes, with the ability to adjust and thrive in demanding situations.
- Experience in events, production, logistics, or agency environments is preferred but not mandatory.
- At least 5 years of project management experience with large scale projects.
If you are interested in this position and would like to learn more, please send through your CV and we will get in touch with you as soon as possible. Please note, candidates are often shortlisted within 48 hours.
Contact Detail:
eTeam Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Project Manager
✨Tip Number 1
Network with professionals in the events industry, especially those who have experience in project management. Attend industry meetups or webinars to connect with potential colleagues and learn about the latest trends and best practices.
✨Tip Number 2
Familiarise yourself with project management tools like Workfront, as this is a key requirement for the role. Consider taking an online course or tutorial to enhance your skills and demonstrate your commitment to mastering the necessary software.
✨Tip Number 3
Prepare to discuss specific examples of past events you've managed, focusing on your role in planning, coordination, and execution. Highlight any challenges you faced and how you overcame them to showcase your problem-solving abilities.
✨Tip Number 4
Research StudySmarter and our values to align your approach with our company culture. Understanding our mission will help you tailor your conversations and show how you can contribute to our goals as an Event Project Manager.
We think you need these skills to ace Event Project Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event management, project planning, and coordination. Use specific examples that demonstrate your ability to manage complex projects and work with cross-functional teams.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for event management and logistics. Mention your experience with project management tools like Workfront and how you have successfully executed high-impact events in the past.
Highlight Key Skills: In your application, emphasise your strong planning, scheduling, and multitasking skills. Provide examples of how you've managed multiple priorities while maintaining attention to detail in previous roles.
Follow Up: After submitting your application, consider sending a polite follow-up email if you haven't heard back within a week. This shows your enthusiasm for the role and keeps you on their radar.
How to prepare for a job interview at eTeam
✨Showcase Your Project Management Skills
Be prepared to discuss your experience with project management tools like Workfront. Highlight specific projects where you successfully managed timelines, resources, and cross-functional teams.
✨Demonstrate Strong Communication Abilities
Since this role requires collaboration across various teams, practice articulating how you've effectively communicated in past projects. Use examples that showcase your ability to keep everyone aligned and informed.
✨Prepare for Risk Management Questions
Expect questions about how you handle project risks and issues. Think of instances where you identified potential blockers early and the strategies you implemented to mitigate them.
✨Emphasise Your Attention to Detail
As an Event Project Manager, attention to detail is crucial. Be ready to provide examples of how your meticulous nature has contributed to the success of previous events or projects.