At a Glance
- Tasks: Coordinate exciting recruitment events and manage logistics for campus recruiting.
- Company: Join a dynamic team at a leading global organisation.
- Benefits: Competitive salary, flexible work options, and opportunities for professional growth.
- Other info: Fast-paced environment with opportunities to travel and engage with students.
- Why this job: Be the face of our brand and attract top talent while building valuable connections.
- Qualifications: Bachelor’s degree and skills in event coordination and recruitment operations.
The predicted salary is between 60000 - 67000 £ per year.
Location: Egham & London, UK
Job Type: Full-time contract, until 31/12/2026
Work Model: Onsite in Egham & London + some remote support
Summary:
As a University Recruiting Project Specialist, you will be an integral member of our high-performing Talent Acquisition team, serving as a trusted advisor and business partner to stakeholders across the globe. In this role, you will provide critical support to University Recruiters and other business units involved in hiring matriculating students, early-careers, and specialized talent initiatives as a recognized subject-matter expert on recruiting operations, systems, and best practice. You will coordinate logistics, manage recruitment systems, and support the day-to-day operations that enable our recruiters to attract and engage top talent across a variety of programs and efforts. Success in this position requires exceptional organizational skills, a proactive customer service mindset, and the ability to adapt quickly in a fast-paced, dynamic environment while maintaining the highest standards of professionalism and confidentiality.
In this highly visible position, you will help represent the Client brand through strong partnerships with internal and external partners, professors, vendors, and students, building excitement and awareness around our early-career opportunities. You will manage end-to-end logistics for recruitment systems and events, ensuring a seamless, high-touch experience for candidates and fostering effective collaboration with academic institutions and third-party partners. While most responsibilities are office-based, you will also have opportunities to travel to local and large-scale campus events as needed. Success in this role demands creative problem solving, outstanding communication skills, and the ability to juggle multiple priorities with a high degree of accuracy. If you thrive in a collaborative, high-energy setting and are passionate about attracting top talent, we invite you to join us in shaping the future of Client’s workforce.
Responsibilities:
- Coordinate Event Support: Provide operational enablement for annual campus recruiting and internship programs. Partner 1:1 with Recruiting Program Managers and University Recruiters to schedule virtual interview days, in-office events, and other candidate outreach. Manage logistics for on-campus and virtual career fairs, networking events, and information sessions. Oversee travel bookings, shipping of marketing materials, catering, room reservations, and video-conference setup (Webex/Teams).
- Pipeline & Candidate Management: Coordinate onsite and virtual interview days, delivering a high-touch candidate experience. Maintain data integrity across recruiting systems: input event data, create online surveys, upload resumes, tag candidates, and manage 35+ active job postings.
- Finance, Procurement, & Reporting: Onboard and manage approved suppliers, supporting contract review as needed. Track and reconcile recruiting expenses against approved budgets, ensuring accurate cost-center coding in financial systems and corporate purchasing cards. Process event registrations, reimbursements, invoices, deposits, and purchase requests in compliance with policy. Generate regular reports on recruiting activities, budget status, and process metrics to inform leadership decision-making.
- Brand Promotion & Relationship Management: Amplify Client’s employer brand through events, collateral distribution, and social media posts to attract high-potential talent. Build and nurture partnerships with university career centers, professors, student organizations, external vendors, and internal stakeholders.
- Additional Responsibilities: Support special recruitment events (virtual interview days, sales competitions) and respond to attendee inquiries. Document processes, sharing best practices across teams. Prepare presentations and data in PowerPoint or Excel. Manage ordering of recruitment collateral and gather public university data. Undertake ad-hoc leadership requests and special projects.
Education:
Bachelor’s Degree required; degrees in Business Information Systems, Management Information Systems, Computer Science, or related field preferred.
Skills:
- Recruitment operations
- Event coordination
- Candidate management
- Data integrity
- Financial tracking
Event Coordinator in Egham employer: eTeam
As a University Recruiting Specialist, you will thrive in a dynamic and collaborative environment that values innovation and excellence. Our Egham and London locations offer a vibrant work culture with ample opportunities for professional growth, supported by a commitment to employee development and a strong emphasis on teamwork. Join us to make a meaningful impact in shaping the future workforce while enjoying the benefits of a supportive workplace that prioritises your career aspirations.
StudySmarter Expert Advice🤫
We think this is how you could land Event Coordinator in Egham
✨Dive into the Talent Acquisition Community
Get involved with communities specifically aimed at talent acquisition and recruitment. Follow popular forums, like the HR and recruitment threads on LinkedIn Groups or join Talent Acquisition Meetups in your area. Networking with fellow recruiters and industry experts can lead to hidden job opportunities and insider tips!
✨Show Off Your Expertise at Recruitment Events
Attend recruitment fairs and industry conferences where companies, including eTeam, often showcase their hiring needs. Not only can you meet potential employers face-to-face, but you can also demonstrate your passion and knowledge about the field. Make sure you've got some thoughtful questions ready to impress!
✨Leverage Your University Connections
If you’re a recent grad or still connected to your university, tap into their career services. Many universities have exclusive job boards and connections with companies eager to hire fresh talent in recruitment roles. Plus, you never know who might be able to put in a good word for you at places like eTeam!
✨Tailor Your Digital Footprint
Make sure your online presence reflects your passion for talent acquisition. Share articles, join discussions, and post about trends in recruiting to establish yourself as a knowledgeable candidate. Recruiters often check candidates out online, so use platforms like LinkedIn to showcase your insights and enthusiasm for discovering the right talent!
We think you need these skills to ace Event Coordinator in Egham
Some tips for your application 🫡
Showcase Your Passion for Talent Acquisition:In your cover letter, let your passion for recruiting shine through! Talk about what drew you to talent acquisition. Share experiences where you helped others find their dream jobs or any times you've been involved in hiring processes – it’ll show us at eTeam that you're genuinely invested in the field.
Highlight Relevant Skills and Certifications:Make sure your CV includes any relevant skills or certifications related to recruiting. Mentioning your knowledge of applicant tracking systems, personality assessments, or even any HR-related qualifications can set you apart. This way, we can see straight away that you're not just any candidate but one with the necessary tools for talent acquisition.
Tailor Your CV for the Job:When applying for Event Coordinator at eTeam, tailor your CV to reflect the job description. Highlight previous experiences in recruitment, candidate sourcing, or employee engagement that align with what we’re after. Personalisation shows we’re not just another checkbox on your job applications!
Bring Your Unique Perspective:In your cover letter, don't hesitate to share your unique perspective on what makes a good recruiter. Whether it's building strong candidate relationships or your approach to diversity in hiring, your insights can resonate well with our team. We love a fresh take, so let it shine!
How to prepare for a job interview at eTeam
✨Know Your Sourcing Strategies
In the talent acquisition world, it’s all about knowing the best sourcing strategies. Be prepared to discuss specific techniques you’ve used to find and attract top talent, whether that’s through social media, networking events, or innovative outreach methods. Bring examples that showcase your capability!
✨Value of Employer Branding
Employer branding is a huge part of recruitment, so be ready to chat about how you’ve contributed to building an attractive company image. Think about how you’d pitch eTeam to potential candidates and maintain a consistent brand image across platforms.
✨Demonstrate Your Interviewing Skills
Since this is a full-time gig, hiring managers will want to see your interviewing prowess. Prepare for mock interview scenarios where you might need to assess candidates' cultural fit and skill set. Practise asking competency-based questions to demonstrate your systematic approach.
✨Engage with Data and Metrics
Being data-driven is key in talent acquisition! Expect to discuss how you’ve used recruiting metrics to refine your strategies. Familiarise yourself with common KPIs, like time-to-fill and candidate satisfaction scores, and be ready to back up your insights with data!
