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- Tasks: Support a dynamic team with administrative tasks and ensure smooth office operations.
- Company: Join a leading global provider of enterprise software and cloud solutions.
- Benefits: Enjoy a 12-month contract with opportunities for growth and collaboration.
- Why this job: Be part of a close-knit team, enhancing your skills in a fast-paced environment.
- Qualifications: 3-5 years in admin roles, strong Excel skills, and a proactive attitude required.
- Other info: Must have access to a car for travel to Slough, Acton, and Docklands.
The predicted salary is between 28800 - 43200 £ per year.
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• Business travel to: Slough, Acton, and Docklands (must have access to a car)
• Contract type: 12-month fixed term contract
• Client: A leading global provider of enterprise software and cloud solutions. It specializes in database management systems, cloud infrastructure, and business applications that help organizations streamline operations, improve decision-making, and drive innovation.
Scope and Key Accountabilities of Role:
This role offers a unique opportunity to support a close-knit department with a broad range of administrative and coordination tasks. As the central point of contact for access management, logistical support, and day-to-day office operations, the successful candidate will play a key role in maintaining the efficiency and compliance of internal processes. The position blends digital coordination with occasional hands-on tasks, requiring flexibility, attention to detail, and a strong sense of ownership. You will work closely with internal teams and external systems to ensure all requests and operations are handled with precision and care.
Responsibilities:
- Provide day-to-day administrative support to a small and dynamic team, ensuring smooth operations across various functions.
- Manage building access requests across EMEA via internal and external web portals, maintaining accuracy and consistency in request entries.
- Perform audits of access logs and investigate discrepancies, using spreadsheet analysis and data comparison techniques.
- Utilize tools such as Jira and other ticketing systems to manage tasks and workflow.
- Research, price, and order office supplies, equipment, and furniture as needed to support team productivity and office operations.
- Participate in project-based administrative support, assisting team members in the execution of internal initiatives.
- Handle light physical tasks such as managing inventory, moving packages, and preparing workspace setups.
- Contribute to a collaborative team culture by supporting a wide variety of general admin responsibilities.
What skills you will need:
- 3–5 years of experience in an administrative or coordination role, ideally in a technical or fast-paced environment.
- Strong working knowledge of Microsoft Excel (including filtering and comparison features), Word, and web-based form platforms.
- Excellent attention to detail and the ability to analyze and reconcile data accurately.
- Comfortable working in a macOS/Apple Mac environment.
- Ability and willingness to travel to Slough, Acton, and Docklands when required (must have access to a car).
- A proactive and hands-on approach to work, with the flexibility to adapt to a variety of administrative and logistical tasks.
Seniority level
-
Seniority level
Mid-Senior level
Employment type
-
Employment type
Contract
Job function
-
Job function
Administrative
-
Industries
IT Services and IT Consulting and Telecommunications
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Administrative Coordinator employer: eTeam
Contact Detail:
eTeam Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Coordinator
✨Tip Number 1
Familiarise yourself with the tools mentioned in the job description, like Jira and spreadsheet software. Being able to demonstrate your proficiency in these tools during an interview can set you apart from other candidates.
✨Tip Number 2
Highlight your experience in managing access requests and logistical support. Prepare examples of how you've successfully handled similar tasks in previous roles, as this will show your capability to excel in this position.
✨Tip Number 3
Since the role requires travel to specific locations, ensure you have a reliable means of transport. Mentioning your accessibility during the interview can demonstrate your readiness and commitment to the role.
✨Tip Number 4
Emphasise your attention to detail and proactive approach. Prepare to discuss situations where your meticulousness has led to improved processes or outcomes, as this aligns perfectly with the responsibilities of the Administrative Coordinator role.
We think you need these skills to ace Administrative Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, especially in technical or fast-paced environments. Emphasise your skills in Microsoft Excel and any experience with ticketing systems like Jira.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific responsibilities from the job description that excite you, such as managing access requests or supporting team productivity.
Showcase Attention to Detail: Provide examples in your application that demonstrate your attention to detail and ability to analyse data accurately. This could include past experiences where you successfully managed audits or reconciled discrepancies.
Highlight Flexibility and Proactivity: Illustrate your proactive approach and flexibility in handling various administrative tasks. Share instances where you adapted to changing priorities or took initiative in previous roles.
How to prepare for a job interview at eTeam
✨Showcase Your Administrative Skills
Be prepared to discuss your previous experience in administrative roles. Highlight specific tasks you've managed, such as access management or logistical support, and how you ensured smooth operations.
✨Demonstrate Attention to Detail
Since the role requires accuracy in data handling and auditing, be ready to provide examples of how you've successfully managed data analysis or reconciled discrepancies in past positions.
✨Familiarise Yourself with Relevant Tools
Make sure you know how to use tools like Microsoft Excel, Jira, and any other ticketing systems mentioned in the job description. You might be asked about your proficiency with these tools during the interview.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and adaptability. Think of scenarios where you've had to manage multiple tasks or adapt to changing priorities, and be ready to share those experiences.
