Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support senior leaders with admin tasks and coordinate operations for a dynamic team.
- Company: Join a leading global tech organisation in a vibrant Shoreditch location.
- Benefits: Competitive salary, paid holidays, pension, and hybrid work model.
- Why this job: Make a real impact while gaining exposure to strategic marketing operations.
- Qualifications: Experience in admin roles and strong organisational skills required.
- Other info: Great opportunity for career growth into operations or program management.
The predicted salary is between 34000 - 50000 £ per year.
Location: Shoreditch (Hybrid – 3 days per week onsite)
Duration: 12 months contract initially
Max. Budget: £42.3k per annum + paid holidays + pension or £220 per day Inside IR35
Role Overview:
We are looking for a highly organized and proactive Operations Administrative Assistant to support the PMM function in the International Strategy & Growth team. This outstanding position involves providing daily administrative and operational assistance to the Strategy & Operations Senior Manager. It also includes managing the calendar and performing light executive assistant duties for a Senior Director.
The ideal candidate is meticulous, dependable, and comfortable working with senior collaborators, with the ability to prioritise tasks and maintain discretion. If you are looking for a dynamic environment where you can make a significant impact, this is the opportunity for you!
Key Responsibilities:
- Provide administrative and operational assistance to the Strategy & Operations Senior Manager
- Coordinate meetings, take notes during in-person sessions, and track follow-up actions
- Support planning cycles, reviews, and internal reporting processes
- Assist with documentation, presentations, and process coordination across teams
- Help manage workflows, timelines, and task tracking for ongoing initiatives
- Liaise with cross-functional teams (marketing, sales, finance, operations) as needed
- Manage the Senior Director’s calendar, including scheduling meetings across time zones
- Handle meeting logistics such as room bookings, virtual meeting setup, and attendee coordination
- Act as a point of contact for scheduling requests and meeting priorities
- Support travel coordination and expense administration
- Maintain organized records, folders, and shared documentation
- Assist with onboarding logistics for new team members
- Support ad-hoc administrative tasks and special projects as required
- Ensure confidentiality and integrity in all interactions
Skills & Experience:
- Previous experience in an administrative assistant or operations coordinator role
- Experience supporting managers and/or senior leaders in a corporate or tech environment
- Strong organisational and time-management skills with high attention to detail
- Confidence working with senior collaborators and handling sensitive information
- Ability to prioritise various tasks in a fast paced environment
Technical Skills:
- Proficiency with Microsoft Office (calendar management essential)
- Comfortable using collaboration and efficiency tools (e.g., Teams, Slack)
- Experience with project tracking or documentation tools is a plus
Personal Attributes:
- Proactive, dependable, and committed to resolving issues
- Clear and professional communicator
- Discreet, trustworthy, and calm under pressure
- Comfortable working across cultures and time zones
What This Role Offers:
- Exposure to strategic marketing operations in a leading global tech organization
- Opportunity to work closely with senior leadership
- A varied role combining operations, coordination, and executive support
- A strong foundation for growth into operations, program management, or EA roles.
Administrative Assistant employer: eTeam
Contact Detail:
eTeam Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your desired field, especially those already working in roles similar to the Administrative Assistant position. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your skills. This way, you can showcase how you’d be a perfect fit for the International Strategy & Growth team.
✨Tip Number 3
Practice common interview questions and tailor your answers to highlight your organisational skills and experience in supporting senior leaders. We want to see that you can handle the fast-paced environment and keep things running smoothly.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and show your enthusiasm for the role. Plus, it’s a great chance to reiterate why you’re the best fit for the job.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your previous administrative roles and any experience supporting senior leaders, as this is key for us.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for the Operations Administrative Assistant role. Share specific examples of how you've managed calendars or coordinated meetings in the past.
Showcase Your Organisational Skills: In your application, emphasise your organisational and time-management skills. We want to see how you prioritise tasks and manage workflows, so give us some concrete examples!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with the International Strategy & Growth team.
How to prepare for a job interview at eTeam
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially around administrative support and calendar management. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
As an Operations Administrative Assistant, being organised is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight your attention to detail and how you prioritised effectively in a fast-paced environment.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and how you handle pressure. Think of scenarios where you had to coordinate meetings across time zones or manage sensitive information. Practising these responses will help you feel more confident during the interview.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the tools they use for collaboration, or how success is measured in this role. This shows your genuine interest in the position and helps you determine if it’s the right fit for you.
