At a Glance
- Tasks: Support a busy Operations team with admin tasks and project coordination.
- Company: Global engineering firm with a dynamic and fast-paced environment.
- Benefits: Gain valuable experience in a contract role with potential for growth.
- Other info: Join a supportive team and enhance your career in operations.
- Why this job: Perfect for organised individuals who thrive in a collaborative setting.
- Qualifications: Previous admin experience and strong Microsoft Office skills required.
The predicted salary is between 31500 - 38500 £ per year.
Administrative Assistant – Operations Support (Contract)
Location
Aberdeen, UK
Contract Duration
Approximately 6 months
Work Type
- Onsite
- We are currently looking for a highly organised
Administrative Assistant to support a busy Operations team within a global engineering and industrial services environment.
This is an excellent opportunity for an administrator who enjoys working in a fast-paced environment, managing multiple priorities, and supporting operational teams with documentation, reporting, supplier coordination, and project administration.
Key Responsibilities
- Provide day-to-day administrative support to the Operations team.
- Maintain tracking spreadsheets for equipment and personnel costs.
- Create purchase requisitions and maintain accurate operational records.
- Support equipment mobilisation and demobilisation activities.
- Assist with pre-job and post-job administration, ensuring documentation is complete and accurately filed.
- Maintain project trackers and update operational plans throughout the year.
- Liaise with suppliers to obtain competitive pricing for third-party equipment and services.
- Create and maintain reports, spreadsheets, and departmental documentation.
- Support cross-functional teams during periods of holiday or sickness cover.
- Ensure accurate record keeping while maintaining compliance with company procedures.
- Required Skills & Experience
- Previous experience in an Administrative Assistant, Operations Administrator, Project Administrator, or Office Administrator role.
- Strong Microsoft Office skills, particularly Excel.
- Excellent organisational and time management skills.
- Strong written and verbal communication skills.
- High attention to detail with excellent record-keeping abilities.
- Ability to work independently and manage multiple tasks simultaneously.
- Experience using CRM or business systems is beneficial.
- Experience with Oracle, Maximo, or similar ERP systems would be an advantage.
What We're Looking For
- Proactive and self-motivated individual.
- Strong administrative and coordination skills.
- Comfortable working with multiple stakeholders and suppliers.
- Able to work in a fast-paced operational environment.
- Team player with a positive and flexible approach.
If this opportunity matches your experience, we'd love to hear from you. Please apply with your latest CV
Administrative Assistant in Aberdeen employer: eTeam
As a Global Recruitment specialist, we pride ourselves on fostering a collaborative and innovative work culture in Manchester, where our Service Designers can thrive. With a focus on employee growth, we offer opportunities for professional development and the chance to work on impactful projects across diverse regions. Our commitment to work-life balance, with a flexible onsite schedule, ensures that our team members can excel both personally and professionally.
