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- Tasks: Join our team as an Accounts Administrator, processing high volumes of transactions daily.
- Company: We're a dynamic company based in Newcastle, committed to excellence and teamwork.
- Benefits: Enjoy hybrid working options and a supportive work environment with growth opportunities.
- Why this job: This role offers hands-on experience in finance, perfect for building your career in a fast-paced setting.
- Qualifications: Ideal candidates are organised, detail-oriented, and can handle busy workloads; AAT is a plus but not essential.
- Other info: This position requires BPSS security clearance and offers a contract until December 2025.
The predicted salary is between 30000 - 42000 £ per year.
Role: Accounts Administrator
Contract Length: Until 31-12-25
Location: Newcastle - Hybrid 50%. Initially full time, then hybrid.
Security Clearance: BPSS
Minimum Requirement: This is a high-volume, high-value transactional role, requiring the ability to manage a consistently busy workload. Peak periods include month-end and year-end, where workload intensity increases significantly.
The role is primarily focused on processing a large volume of transactions, with a strong emphasis on:
- Invoice processing
- Raising purchase orders (POs)
- Goods receipts
The work will involve repetitive daily tasks, requiring attention to detail and consistency. Governance and compliance are important, particularly in the goods receipts process, where approval checks are essential. This position is more aligned with Accounts Payable responsibilities rather than Credit Control.
Key accountabilities and responsibilities:
- Work as part of a team to deal with post, manage shared mailboxes and respond to telephone enquiries received from internal and external customers, ensuring a satisfactory resolution within agreed timescales, delivering a 1st class service every time.
- Validate and create all new supplier/customer records and action amendments.
- Process high volume financial transactions and data within deadlines and in accordance with financial controls, whilst maintaining a high level of accuracy and attention to detail.
- Validate finance codes in line with the client Chart of Accounts and process Purchase Orders and Sales Invoices, ensuring correct approvals and controls are in place.
- Process daily payment runs for multiple ledgers, balancing ledgers to ensure accuracy.
- Prepare, obtain approval, and process journals.
- Allocate all BACS/cheque receipts received to customer or general ledger accounts within finance system.
- Ensure unallocated receipts/payments or credit/debit balances are reviewed and cleared in a timely manner.
- Input, and maintain tenancy detail data, including recurring billing information ensuring accurate records are held and maintained for all tenants/customers.
- Undertake credit control for all debt due, ensuring close links are built and maintained with customers.
- Participate in activities and discussions to implement new processes or continually improve established procedures.
- Work as a team to achieve departmental Key Performance Indicators and targets.
- Build effective working relationships with other departments to maintain the highest level of service to our customers.
Requirements:
- High transactional background - Large volumes
- Experience of approvals/governance
- Highly organised and fast paced
- Working with minimal supervision
- AAT would be potentially needed but not deal breaker.
Accounts Administrator employer: eTeam Workforce Limited
Contact Detail:
eTeam Workforce Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Administrator
✨Tip Number 1
Familiarise yourself with the specific software and tools commonly used in accounts administration, such as accounting software or ERP systems. Being able to demonstrate your proficiency in these tools during an interview can set you apart from other candidates.
✨Tip Number 2
Highlight your experience with high-volume transaction processing in your conversations. Be prepared to discuss how you've managed busy workloads in the past, especially during peak periods like month-end and year-end.
✨Tip Number 3
Showcase your attention to detail by preparing examples of how you've ensured accuracy in previous roles. Discuss any specific processes you followed to maintain compliance and governance, particularly in invoice processing and approvals.
✨Tip Number 4
Emphasise your ability to work collaboratively within a team. Prepare to share instances where you've built effective working relationships with colleagues or other departments to enhance service delivery and achieve departmental goals.
We think you need these skills to ace Accounts Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience with high-volume transactions and accounts payable responsibilities. Use specific examples that demonstrate your attention to detail and ability to manage a busy workload.
Craft a Strong Cover Letter: In your cover letter, emphasise your organisational skills and experience in processing invoices and purchase orders. Mention your familiarity with governance and compliance, as these are key aspects of the role.
Highlight Relevant Skills: When filling out your application, clearly outline your skills related to financial controls, data accuracy, and customer service. Mention any experience you have with managing shared mailboxes or responding to enquiries.
Proofread Your Application: Before submitting, carefully proofread your application for any errors. Ensure that all information is accurate and that your application reflects your best work, as attention to detail is crucial for this role.
How to prepare for a job interview at eTeam Workforce Limited
✨Showcase Your Attention to Detail
In this role, attention to detail is crucial. Be prepared to discuss specific examples from your past experiences where your meticulous nature helped prevent errors or improved processes. Highlight how you ensure accuracy in high-volume tasks.
✨Demonstrate Your Organisational Skills
Given the fast-paced environment of this position, it's important to illustrate your organisational abilities. Share strategies you use to manage multiple tasks and deadlines effectively, especially during peak periods like month-end and year-end.
✨Familiarise Yourself with Financial Controls
Understanding financial governance and compliance is key for this role. Brush up on relevant regulations and be ready to discuss how you've adhered to financial controls in previous positions, particularly in processing invoices and purchase orders.
✨Emphasise Team Collaboration
This job requires working closely with a team and other departments. Prepare to talk about your experience in collaborative environments, how you handle shared responsibilities, and your approach to building effective working relationships.
