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- Tasks: Support the Governing Board by taking minutes and managing documents.
- Company: Ongar Place Primary School, a fun and inclusive environment.
- Benefits: Flexible hours, training opportunities, and a supportive team.
- Why this job: Make a difference in children's education while developing your skills.
- Qualifications: Strong communication skills and experience in administration.
- Other info: Work independently with a commitment to confidentiality.
School: Ongar Place Primary School
Milton Road
Addlestone
Surrey
KT15 1NY
Age range: 4 – 11 and Nursery 2 ‑ 4
Contract: Approximately 80 hours a year
Salary: £1,500
Starting date: TBC
Details of Post
The Governing Board of Ongar Place Primary School are looking for someone who is reliable, confident, good with people and with an interest in school governance. You will need skills in good administrative practice and experience of minute taking. You will also need to be able to edit and refine documents to make them clear and easy to read and be confident in the use of Microsoft Word, Excel and email and have access to the internet.
Tasks include:
- Preparation and circulation of papers
- Taking minutes at meetings
- Providing procedural and legal advice as appropriate
- Record keeping
- Other duties as agreed with the governing board
Full training and ongoing support will be provided. An understanding of confidentiality is essential for this role. You will be required to work effectively with the co‑chairs of governors, headteacher and other governors and senior staff. Attendance at all governance meetings is essential. These are currently 6 on‑site sessions in the evening, scheduled between September and July. A flexible approach and the ability to travel independently is key. The rest of the hours can be worked at the Clerk’s own discretion either at home or in school by negotiation in keeping with set deadlines.
Requirements:
- Excellent interpersonal skills and communication skills
- A commitment to children’s welfare and learning
- Highly organised
- Experience working with professionals at a senior level
- Self‑motivated, and able to work independently
- Able to work to deadlines
- Work with discretion and maintain confidentiality
What We Offer:
- A strong team of highly motivated Governors
- A supportive Co‑chairs of Governors and Headteacher
- A well‑resourced and fun school with an inclusive ethos
- Training and personal development opportunities
How to Apply:
We warmly welcome visits to school – come and see if Ongar Place is a place you would like to work. Application packs are attached to this advert or available through the school office. Applications should only be submitted using the Surrey Support Staff Application Form. CVs will not be accepted.
Please note: To avoid disappointment, you are advised to submit your application as soon as possible as we reserve the right to close the vacancy early if a high volume of applications are received. This is to ensure that we can manage application levels whilst maintaining a positive candidate experience.
The post of Clerk is for 80 hours a year including 6 in person meetings.
Closing Date: Jan 19th 2026 at 12 noon
Interview date: Week of Jan 26th 2026
Clerk to Governors in Addlestone employer: eTeach UK Limited
Contact Detail:
eTeach UK Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clerk to Governors in Addlestone
✨Tip Number 1
Get to know the school! Visit Ongar Place Primary School and chat with the staff. This will not only show your interest but also help you understand the school's vibe, which is super important for a role like Clerk to Governors.
✨Tip Number 2
Brush up on your minute-taking skills. Practice summarising meetings and making notes clear and concise. This will come in handy when you're taking minutes at those six evening sessions!
✨Tip Number 3
Show off your organisational skills! Create a mock schedule of how you'd manage your time between meetings and paperwork. This will demonstrate your ability to work independently and meet deadlines.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about the role and ready to jump into the process.
We think you need these skills to ace Clerk to Governors in Addlestone
Some tips for your application 🫡
Get to Know Us: Before you dive into your application, take a moment to learn about Ongar Place Primary School. Understanding our ethos and values will help you tailor your application to show how you fit in with our team.
Follow the Instructions: Make sure to use the Surrey Support Staff Application Form as specified. We won’t be accepting CVs, so stick to the guidelines to ensure your application is considered!
Show Off Your Skills: Highlight your administrative skills and experience with minute-taking in your application. We want to see how your background aligns with the role of Clerk to Governors, so don’t hold back!
Apply Early: Don’t wait until the last minute! We might close the vacancy early if we get a lot of applications, so get your application in as soon as you can to avoid disappointment.
How to prepare for a job interview at eTeach UK Limited
✨Know Your Governance Stuff
Familiarise yourself with the basics of school governance and the specific role of a Clerk to Governors. Brush up on key terms and processes, as this will show your genuine interest and understanding during the interview.
✨Show Off Your Minute-Taking Skills
Prepare a sample minute from a mock meeting or review some templates. Being able to discuss how you would take clear and concise minutes will demonstrate your administrative skills and attention to detail.
✨Be Ready to Discuss Confidentiality
Since confidentiality is crucial in this role, think about examples from your past experiences where you've handled sensitive information. Be prepared to explain how you would maintain discretion in your work with the governing board.
✨Demonstrate Your Interpersonal Skills
Think of scenarios where you've successfully worked with senior professionals or teams. Highlight your communication style and how you build relationships, as this role requires effective collaboration with governors and staff.
