At a Glance
- Tasks: Join our team as a Finance & Office Administrator, handling finance, HR, and office management tasks.
- Company: Etch is a dynamic company focused on innovation and operational excellence in Southampton.
- Benefits: Enjoy a competitive salary, flexible part-time hours, and a comprehensive benefits package.
- Other info: This role is perfect for proactive individuals looking to thrive in a fast-paced environment.
- Why this job: Be part of a supportive culture that values your growth and embraces new technologies.
- Qualifications: Ideal candidates have administrative experience, AAT qualification preferred, and strong organisational skills.
The predicted salary is between 24000 - 32000 £ per year.
Etch Southampton, England, United Kingdom
Finance & Office Administrator
Etch Southampton, England, United Kingdom
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We’re looking for a proactive and highly organised Finance & Office Administrator to join our Commercial team on a part-time basis. This role is central to the smooth running of our operations and offers a varied workload across Finance, HR, Commercial Administration, and Leadership Team Support services. You’ll be a trusted point of contact for internal teams and external partners, helping to maintain operational excellence.
Responsibilities
- Maintain accurate financial records and ledgers
- Bank Account and Credit Card Reconciliation
- Support VAT returns
- Support expense claim reconciliation
Payroll
- Process monthly payroll including JNL posting
- Administer company pension schemes and liaise with providers
- PSA administration and return
- P11d administration and return
HR Administration
- Maintain employee records and support onboarding/offboarding
- Coordinate training records and HR compliance documentation
- Assist with recruitment logistics and scheduling
Commercial Administration
- Assist with contract management and commercial documentation
- Support reporting and data collation for the commercial team
- Coordinate supplier and client communications
Office Management
- Oversee day-to-day office operations and supplies
- Liaise with facilities and IT support providers
- Ensure a well-organised and welcoming office environment
- Maintain insurance records and ensure renewals and compliance
- Handling incoming calls, post and emails
PA Support to Leadership & Exec Team
- Provide diary management and meeting coordination
- Prepare agendas, take minutes, and follow up on action items
- Support travel arrangements and event planning
PA Support to Owners
- Provide diary management and meeting coordination
- Support Self Assessment payments and stat compliance - with help of external Accountants
- Support travel arrangements and event planning
Person Specification
- Proven experience in a similar administrative or coordination role
- AAT Qualified or equivalent preferred
- Proficiency in Microsoft Office, Xero and various SaaS platforms
- Strong organisational and multitasking abilities
- Excellent communication and interpersonal skills
- Discretion and professionalism when handling confidential information
- Comfortable working independently and managing multiple priorities
- A proactive mindset with a willingness to take ownership
- Adaptable and comfortable working in a fast-paced, evolving environment.
- Comfortable embracing AI tools and technologies to streamline processes, enhance productivity, and support innovation.
- Have a sense of ownership and responsibility for deliverable
- A positive, entrepreneurial attitude and approach
- Not afraid to get involved where needed.
Salary range £30k - £40k - pro rata + comprehensive benefits package
At Etch you’re well looked after. From your health and wellbeing to your personal development and finances, we provide more than your statutory benefits, we’ve created a working culture that not only works for you, but one that gives you the best opportunity to thrive. For more information on our latest company benefits, visit our careers page.
We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
Where possible, we prefer to build the best team with the best people, which means those that show the initiative to approach us directly. We\'d currently prefer to fill this position without recruiters, so if you are a recruiter, please don’t call about this role at the moment.
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#J-18808-LjbffrFinance & Office Administrator in Southampton employer: Etch
At Etch, located in the vibrant city of Southampton, we pride ourselves on fostering a supportive and dynamic work culture that prioritises employee wellbeing and professional growth. As a Finance & Office Administrator, you'll enjoy a part-time role with a varied workload, comprehensive benefits, and the opportunity to thrive in an innovative environment that embraces AI tools to enhance productivity. Join us and be part of a team that values initiative and offers a welcoming atmosphere for all.
StudySmarter Expert Advice🤫
We think this is how you could land Finance & Office Administrator in Southampton
✨Tap into Campus Networks
If you're still in uni, don’t forget to engage with your campus's career services and attend finance-related events. Banks often do presentations and recruitment drives on campus, so put yourself out there and make use of these opportunities to show off your passion for the field.
✨Get Certified
Consider pursuing relevant certifications like the CFA or ACCA while you’re job hunting. They not only beef up your CV but also connect you with professional bodies which can lead to networking opportunities and even job openings in banking and financial services.
✨Connect on Professional Platforms
Join finance-focused groups on platforms like LinkedIn and engage in discussions. This can really help you stand out from the crowd, allowing potential employers to see your knowledge and interest in industry trends. Plus, you might stumble upon job postings shared exclusively within the group.
✨Apply Directly and Be Proactive
Don’t shy away from reaching out directly to firms like Etch. Use their websites and apply through them, but also consider following up with a polite email to express your enthusiasm. Being proactive can make a huge difference in getting noticed in the competitive financial services sector.
We think you need these skills to ace Finance & Office Administrator in Southampton
Some tips for your application 🫡
Show Off Your Numbers!:In the banking and financial services world, quantifiable achievements are key. Make sure your CV highlights your grades in relevant subjects, any financial certifications you hold, and specific projects where you've delivered measurable results. Employers love to see how your skills translate into real-world success.
Tailor Your Cover Letter to the Role:When applying for a full-time position, your cover letter should make a direct connection between your experience and the job description. Don't just state your enthusiasm for finance—dive into how your background in banking or financial analysis sets you apart. Let your passion shine through while being specific about what you can bring to Etch.
Include Relevant Financial Software Experience:If you've worked with financial modelling tools or software like Excel, SAP, or specific analytical tools during your studies or internships, bring that up! Highlighting your proficiency can really make your application pop and show you're ready to hit the ground running in a full-time role.
Research and Reflect:Before hitting that 'apply' button on Etch's website, do a little digging. Look up their recent projects, values, and culture. Reflecting their ethos in your application can make a huge difference and show you’re genuinely interested in being part of the team!
How to prepare for a job interview at Etch
✨Brush Up on Financial Analysis Skills
Make sure you're well-versed in financial concepts and analytical techniques relevant to banking and financial services. Get comfortable with tools like Excel for modelling or financial forecasting, as technical questions in this area are common during interviews with Etch.
✨Prepare for Case Studies
Expect to tackle case studies that demonstrate your problem-solving skills in real-world banking scenarios. Familiarise yourself with the types of problems you might face—think risk assessments or investment evaluations—and be ready to articulate your thought process clearly.
✨Show Your Passion for Finance
Since this is a full-time position, employers at Etch will be keen to see your genuine interest in finance. Be prepared to discuss recent industry trends or news articles that excite you, showcasing your enthusiasm and engagement with the field.
✨Network with Industry Professionals
Before your interview, reach out to current or former Etch employees on platforms like LinkedIn. They'll offer unique insights into the company's culture and the interview process, which can give us a delightful edge in showcasing a good fit for the team.
