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- Tasks: Join our team as a Finance & Office Administrator, handling finance, HR, and office management tasks.
- Company: Etch is a dynamic company focused on innovation and operational excellence in Southampton.
- Benefits: Enjoy a competitive salary, flexible part-time hours, and a comprehensive benefits package.
- Why this job: Be part of a supportive culture that values your growth and embraces new technologies.
- Qualifications: Ideal candidates have administrative experience, AAT qualification preferred, and strong organisational skills.
- Other info: This role is perfect for proactive individuals looking to thrive in a fast-paced environment.
The predicted salary is between 24000 - 32000 £ per year.
Etch Southampton, England, United Kingdom
Finance & Office Administrator
Etch Southampton, England, United Kingdom
Get AI-powered advice on this job and more exclusive features.
We’re looking for a proactive and highly organised Finance & Office Administrator to join our Commercial team on a part-time basis. This role is central to the smooth running of our operations and offers a varied workload across Finance, HR, Commercial Administration, and Leadership Team Support services. You’ll be a trusted point of contact for internal teams and external partners, helping to maintain operational excellence.
Responsibilities
- Maintain accurate financial records and ledgers
- Bank Account and Credit Card Reconciliation
- Support VAT returns
- Support expense claim reconciliation
Payroll
- Process monthly payroll including JNL posting
- Administer company pension schemes and liaise with providers
- PSA administration and return
- P11d administration and return
HR Administration
- Maintain employee records and support onboarding/offboarding
- Coordinate training records and HR compliance documentation
- Assist with recruitment logistics and scheduling
Commercial Administration
- Assist with contract management and commercial documentation
- Support reporting and data collation for the commercial team
- Coordinate supplier and client communications
Office Management
- Oversee day-to-day office operations and supplies
- Liaise with facilities and IT support providers
- Ensure a well-organised and welcoming office environment
- Maintain insurance records and ensure renewals and compliance
- Handling incoming calls, post and emails
PA Support to Leadership & Exec Team
- Provide diary management and meeting coordination
- Prepare agendas, take minutes, and follow up on action items
- Support travel arrangements and event planning
PA Support to Owners
- Provide diary management and meeting coordination
- Support Self Assessment payments and stat compliance – with help of external Accountants
- Support travel arrangements and event planning
Person Specification
- Proven experience in a similar administrative or coordination role
- AAT Qualified or equivalent preferred
- Proficiency in Microsoft Office, Xero and various SaaS platforms
- Strong organisational and multitasking abilities
- Excellent communication and interpersonal skills
- Discretion and professionalism when handling confidential information
- Comfortable working independently and managing multiple priorities
- A proactive mindset with a willingness to take ownership
- Adaptable and comfortable working in a fast-paced, evolving environment.
- Comfortable embracing AI tools and technologies to streamline processes, enhance productivity, and support innovation.
- Have a sense of ownership and responsibility for deliverable
- A positive, entrepreneurial attitude and approach
- Not afraid to get involved where needed.
Salary range £30k – £40k – pro rata + comprehensive benefits package
At Etch you’re well looked after. From your health and wellbeing to your personal development and finances, we provide more than your statutory benefits, we’ve created a working culture that not only works for you, but one that gives you the best opportunity to thrive. For more information on our latest company benefits, visit our careers page.
We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
Where possible, we prefer to build the best team with the best people, which means those that show the initiative to approach us directly. We\’d currently prefer to fill this position without recruiters, so if you are a recruiter, please don’t call about this role at the moment.
Seniority level
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Seniority level
Entry level
Employment type
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Employment type
Part-time
Job function
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Job function
Administrative
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Industries
Business Consulting and Services
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Finance & Office Administrator employer: Etch
Contact Detail:
Etch Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance & Office Administrator
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, like Xero and Microsoft Office. Being proficient in these tools will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or projects in previous roles. This will help you stand out as someone who can handle the varied workload expected in this position.
✨Tip Number 3
Research Etch and understand their company culture and values. Tailoring your approach to align with their entrepreneurial spirit and proactive mindset will make a positive impression during any discussions.
✨Tip Number 4
Network with current or former employees of Etch on platforms like LinkedIn. Engaging with them can provide valuable insights into the company and may even lead to a referral, significantly increasing your chances of landing the job.
We think you need these skills to ace Finance & Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in finance and administration. Emphasise your organisational skills and any specific software proficiency, such as Microsoft Office or Xero, that aligns with the job requirements.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive mindset and ability to manage multiple priorities. Mention specific examples from your past roles that demonstrate your skills in finance, HR, and office management.
Highlight Relevant Qualifications: If you have AAT qualifications or equivalent, make sure to mention them prominently. This will show that you meet the preferred qualifications for the role and understand the financial aspects of the position.
Showcase Your Communication Skills: Since the role involves liaising with internal teams and external partners, highlight your excellent communication and interpersonal skills. Provide examples of how you've successfully managed communications in previous roles.
How to prepare for a job interview at Etch
✨Showcase Your Organisational Skills
As a Finance & Office Administrator, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your ability to handle the varied workload expected in this role.
✨Familiarise Yourself with Relevant Software
Make sure you're comfortable with Microsoft Office, Xero, and any other SaaS platforms mentioned in the job description. If possible, brush up on your skills or even take a quick online course to show your commitment to mastering these tools.
✨Prepare for HR and Financial Questions
Since the role involves HR administration and financial tasks, be ready to discuss your experience in these areas. Think about specific situations where you handled payroll, reconciled accounts, or supported recruitment processes, and be prepared to explain your approach.
✨Demonstrate Your Proactive Mindset
The company values a proactive attitude, so come prepared with examples of how you've taken initiative in previous roles. Whether it was streamlining a process or suggesting improvements, showing that you can take ownership will set you apart from other candidates.
