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For Companies At a Glance
- Tasks: Manage office operations, support sales, and ensure smooth workflow in a fast-paced environment.
- Company: Fast-growing independent pump distributor with a strong e-commerce presence.
- Benefits: Competitive salary, healthcare, dental insurance, and opportunities for growth.
- Why this job: Join a supportive team and play a key role in a thriving business.
- Qualifications: 3+ years of office administration experience and strong organisational skills.
- Other info: Performance-driven culture with clear expectations and career advancement opportunities.
The predicted salary is between 27500 - 30000 £ per year.
Are you a successful and experienced Business Administrator who loves to manage all aspects of a business office, and who thrives being the central cog in a business? Are you frustrated because you’re not getting support, or being rewarded appropriately by your present employer? Are you highly organised, have strong attention to detail, able to work in a fast-paced environment, and remain calm under pressure? If this is you, and you want to join a supportive environment that recognises and appreciates your diligent efforts, then read on.
Our client is a fast-growing, independent pump distributor supplying customers across the UK. With a strong e-commerce presence and a growing portfolio of engineered solutions, they are entering an exciting phase of structured growth. They are now seeking a competent, experienced, and highly organised Office Administrator to strengthen their internal operations and support continued expansion. This is NOT an entry-level role.
The successful applicant will play a key role in supporting sales, accounts, customer service, and daily operational workflow. They will be responsible for maintaining high standards of accuracy, communication, and organisation across multiple systems. Speed, attention to detail, and ownership are essential.
Hours and Salary
- Full-Time Monday - Thursday, 8am - 5pm; Friday, 8am - 4pm
- No work from home
- Salary: £27,500 - £30,000
What Our Client Offers
- A stable, growing company with clear direction.
- Structured processes and leadership.
- A supportive but performance-driven culture.
- Opportunity to grow as the business expands.
- Competitive salary based on experience.
- Healthcare insurance after 2 years of continuous work.
- Dental Insurance after 2 years of continuous work.
Key Responsibilities
- Managing and responding to incoming emails efficiently and professionally.
- Processing sales orders and purchase orders accurately.
- Creating and updating opportunities within CRM.
- Maintaining accurate customer records.
- Assisting with quotations and customer follow-ups.
- Supporting accounts processes (invoicing, credits, supplier bills, reconciliation support).
- Handling inbound calls professionally and confidently.
- Liaising with suppliers and customers to resolve queries.
- Supporting internal reporting and administrative processes.
- Ensuring tasks are completed promptly and do not require chasing.
Systems and Software Experience (Essential)
- Applicants must have previous experience using:
- Accounting software (Xero, Sage, QuickBooks or similar).
- CRM systems.
- Microsoft Office (Outlook, Excel, Word).
- High-volume email management.
Fast and accurate typing skills are essential. Whilst not essential, experience in basic finance or accounts administration would be advantageous, including:
- Purchase ledger processing.
- Supplier payment runs.
- Credit control / customer payment allocation.
- Reconciling supplier statements.
- Assisting with VAT preparation or month-end tasks.
Candidates who understand the importance of cash flow, accuracy in financial records, and structured accounts processes will thrive in this environment.
The Ideal Candidate Will Be
- Experienced in an office administration role (minimum 3+ years preferred).
- Highly organised with strong attention to detail.
- Comfortable working in a fast-paced environment.
- Confident on the telephone.
- Proactive rather than reactive.
- Reliable and punctual.
- Able to prioritise workload without supervision.
- Calm under pressure.
- Professional in written and verbal communication.
Performance Expectations
Our client operates with measurable standards. You will be expected to:
- Maintain inboxes at manageable levels daily.
- Ensure CRM records are complete and accurate.
- Minimise missed calls.
- Process orders without avoidable errors.
- Support the wider team in maintaining operational flow.
Performance reviews will be structured and objective.
Cultural Fit
Our client values:
- Commitment
- Reliability
- Integrity
- Ownership
- Continuous improvement
If you take pride in doing things properly, communicate clearly, and enjoy working in a business that is scaling with ambition, our client would like to hear from you.
Availability
They are looking to fill this role promptly. Candidates who are available to start within two weeks (or sooner) will be viewed favourably. Please state your current notice period within your application.
If you want to join a well-established business and be a catalyst for their future growth, then this is the job for you! Their selection process is unique in the marketplace and attracts motivated, productive team members, who they know will be successful and have a great career with themselves. They look forward to hearing from you. Don’t miss this opportunity. Start your application NOW!
Business Administrator employer: eTalent
Contact Detail:
eTalent Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or attend local business events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and think about how your skills as a Business Administrator can contribute to their growth. Show them you’re not just another candidate!
✨Tip Number 3
Practice your interview skills with a friend or in front of a mirror. Focus on articulating your experience clearly, especially your attention to detail and ability to thrive under pressure. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Business Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Business Administrator role. Highlight your relevant experience, especially in office administration and any specific software you've used like Xero or CRM systems. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your organisational skills and how you thrive in fast-paced environments. Let us know why you want to join our supportive culture!
Showcase Your Attention to Detail: In your application, demonstrate your attention to detail. This could be through error-free writing or by mentioning specific examples of how you've maintained accuracy in previous roles. We value precision, so show us you’ve got it!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role promptly. Don’t miss out on this opportunity—get your application in now!
How to prepare for a job interview at eTalent
✨Know Your Stuff
Before the interview, make sure you’re familiar with the company’s operations and their e-commerce presence. Research their products and services, especially in the pump distribution sector. This will show that you’re genuinely interested and prepared to contribute.
✨Showcase Your Organisation Skills
As a Business Administrator, organisation is key. Prepare examples of how you've managed multiple tasks efficiently in previous roles. Be ready to discuss specific tools or methods you use to stay organised, especially when handling high volumes of emails or data.
✨Demonstrate Attention to Detail
During the interview, highlight your attention to detail by discussing past experiences where accuracy was crucial. You might want to mention any systems you’ve used, like CRM or accounting software, and how you ensured data integrity in those systems.
✨Be Proactive and Professional
Exude confidence and professionalism throughout the interview. Prepare to answer questions about how you handle pressure and prioritise tasks. Share instances where you took initiative to solve problems or improve processes, as this aligns with the proactive nature they’re looking for.