At a Glance
- Tasks: Support six senior leaders by managing schedules, travel, and communications.
- Company: Esynergy, a dynamic company that values potential over experience.
- Benefits: Unlimited holiday, healthcare budget, hybrid working, and upskilling opportunities.
- Other info: Inclusive culture welcoming applicants from all backgrounds.
- Why this job: Become a trusted partner and make a real impact in a fast-paced environment.
- Qualifications: Organisational skills, relationship-building, and a proactive mindset are key.
The predicted salary is between 30000 - 40000 £ per year.
Esynergy are looking for an Executive Assistant (Maternity Cover) to provide high-quality support to six senior leaders across the business. This is far more than a traditional administrative role. You’ll become a trusted partner, helping leaders maximise their time, manage priorities and ensure key actions and stakeholder relationships are progressed effectively.
- Manage complex calendars and scheduling requirements for six senior leaders, balancing competing priorities and ensuring time is used effectively.
- Coordinate domestic and international travel arrangements, including itineraries, bookings and logistics.
- Organise meetings, events and conference calls, ensuring everything runs smoothly from planning through to execution.
- Prepare agendas, presentations, reports and meeting materials to support leadership activities.
- Screen, manage and prioritise correspondence and emails, ensuring timely responses and appropriate escalation where required.
- Follow up with clients and key stakeholders after meetings, ensuring actions, communications and next steps are completed effectively.
- Track actions and proactively manage outstanding tasks, ensuring deadlines and commitments are met.
- Handle confidential and sensitive information with the highest level of professionalism and discretion.
- Support ad hoc projects, business initiatives and wider administrative requirements as needed.
Benefits:
- Unlimited Holiday
- Healthcare & Wellbeing budget
- Hybrid Working
- Inclusive parental leave
- Pension
- Events & Activities
- Upskill Budget
- Menopause Support
We welcome all applicants from all backgrounds. Esynergy are proud to hire on potential, not specific experience or qualifications so feel free to reach out if this sounds like you but less experience. You’ll be highly organised, adaptable and calm under pressure — someone who enjoys creating structure, building relationships and proactively solving problems before they arise.
Previous experience in a Personal Assistant, Executive Assistant or similar role supporting multiple senior stakeholders.
Exceptional organisational skills with the ability to manage competing priorities in a fast-paced environment.
Strong relationship-building skills and the ability to work effectively with internal and external stakeholders.
Comfortable working independently whilst remaining collaborative and adaptable.
High attention to detail and a methodical approach to managing actions and follow-ups.
Excellent written and verbal communication skills.
A proactive mindset, with the confidence to anticipate needs and take ownership of tasks from start to finish.
A high degree of professionalism, integrity and discretion when handling confidential information.
Executive Assistant (Maternity Cover) employer: esynergy
Esynergy is an exceptional employer that values its employees by offering unlimited holiday, a comprehensive healthcare and wellbeing budget, and a supportive hybrid working environment. With a strong focus on personal and professional growth, the company provides unique benefits such as an upskill budget and menopause support, fostering an inclusive culture where all backgrounds are welcomed. As an Executive Assistant, you will play a pivotal role in supporting senior leaders while enjoying a collaborative atmosphere that encourages proactive problem-solving and relationship-building.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant (Maternity Cover)
✨Get Your Foot in the Door with Temp Agencies
Temporary roles in HR are often filled through agencies. Reach out to temp agencies that specialise in HR placements. They can help you find gigs quickly and give you a chance to demonstrate your skills in real-world scenarios.
✨Network at HR Events and Workshops
Dive into local HR events, workshops, and seminars. These are great opportunities to meet professionals already in the field and might lead to temporary positions. Be sure to have a chat, exchange contacts, and express your interest in on-the-spot opportunities!
✨Showcase Your Flexibility
In the temporary HR world, being adaptable is key. When you're networking or interviewing, highlight your ability to quickly learn and fill diverse roles, from recruitment to employee onboarding. Make it clear that you’re ready to dive in at any time!
✨Apply Directly Through Our Website
Don’t forget to check out the opportunities at esynergy and apply directly via our website. This way, you can express your interest in temporary roles and get ahead in the application process!
We think you need these skills to ace Executive Assistant (Maternity Cover)
Some tips for your application 🫡
Show Off Your People Skills:In HR, showcasing your interpersonal skills is key. Make sure your CV highlights any experience you have dealing with talent management, resolving conflicts, or facilitating workshops. We want to see your ability to connect with others!
Tailor Your CV to HR:Use HR-specific language in your CV and cover letter. Mention any specific HR tools, software, or methodologies you’re familiar with, like ATS systems or performance management frameworks. This will show that you’re not just a good fit, but you've got the know-how to back it up!
Emphasise Your Flexibility:Since this is a temporary role, emphasising your adaptability and willingness to learn quickly is crucial. Include examples of how you've successfully jumped into new environments before or handled sudden changes in previous jobs. We love a team player who can hit the ground running!
Availability Matters:In your application, make sure to clarify your availability and commitment to the temporary position. This will help us understand when you can start and how you fit into our plans at esynergy. So, don’t be shy about laying it all out there!
How to prepare for a job interview at esynergy
✨Showcase Your Adaptability
Given that this is a temporary HR role at esynergy, it's crucial to demonstrate your flexibility and ability to adapt quickly. You might be thrown into new projects or systems, so share examples of how you've successfully navigated changes in past roles.
✨Familiarise Yourself with HR Tools
Many HR positions require familiarity with tools like HRIS or ATS systems. Before the interview, brush up on the specific software that esynergy uses—if you see any mentioned in the job posting, make sure you're ready to discuss them and your experience with similar tools.
✨Your Motivation Matters
As a temp, it's essential to convey your motivation for this role. Employers often look for candidates who are not just filling a position, but who are genuinely keen on contributing effectively in a short period. Consider sharing why you’re passionate about HR and how you see yourself adding value at esynergy.
✨Prepare for Real-World Scenarios
HR interviews often include situational questions that test your problem-solving skills. Think about common HR challenges, like dealing with conflict or managing onboarding efficiently, and prepare to discuss how you would handle these situations at esynergy.
