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For Companies At a Glance
- Tasks: Support the CEO with calendar management, travel planning, and administrative tasks.
- Company: Esya Labs, a pioneering biomarker and diagnostics company focused on brain health.
- Benefits: Fully remote work, competitive salary, and a chance to be part of innovative research.
- Why this job: Join a dynamic team and make a real impact in the field of neurodegenerative disease research.
- Qualifications: 2-3 years as an Executive Assistant; strong organisational and communication skills required.
- Other info: Exciting opportunity for growth in a fast-paced, international environment.
The predicted salary is between 36000 - 60000 £ per year.
We are hiring a Dubai-based Executive Assistant to support the CEO, working closely with a UK-based Executive Assistant as part of a collaborative support team. Esya Labs is a precision biomarker and diagnostics company operating at the intersection of brain health, neurodegenerative disease research, and AI-driven molecular analysis. With teams and partners across the UK and U.S., we support cutting-edge research and operational work in a fast-moving, international environment.
This is a hands-on, operational role suited to someone who enjoys ownership, structure, and problem-solving. You will play a key role in ensuring smooth day-to-day operations, continuity of support, and effective coordination across time zones.
This position is high priority, with a target start date of March 2026.
Location & Setup
- Location: Dubai (must already be based in Dubai and have the Right To Work in Dubai)
- Working model: Fully remote initially
- Reporting line: Reports directly to UK-based EA
- Employment type: Full-time
Core Responsibilities
- Calendar management, scheduling, and coordination across multiple time zones
- Travel planning and logistics, including itineraries and changes
- Inbox and message triage; drafting clear and professional responses
- General administrative support, documentation, and follow-up tracking
Candidate Profile
- 2–3 years' experience as an Executive Assistant, Personal Assistant, or Operations Assistant
- Highly organised, reliable, and proactive
- Comfortable working remotely and independently
- Strong written and verbal English
- Tamil language skills strongly preferred
- High level of discretion, ownership, and attention to detail
Hiring Process
- First-round interviews: Conducted online by Harriet (UK-based EA)
- Second stage: Dhivya expects to be in Dubai in February 2026 and would ideally meet shortlisted candidates in person; otherwise, interviews will be held online
Executive Assistant (Dubai-based, Full-Time | Remote) in London employer: Esya Labs
Contact Detail:
Esya Labs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (Dubai-based, Full-Time | Remote) in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Assistant role. A personal recommendation can go a long way in landing that interview.
✨Tip Number 2
Prepare for virtual interviews by setting up a professional backdrop and testing your tech beforehand. We want you to shine, so make sure your camera and microphone are working perfectly!
✨Tip Number 3
Showcase your organisational skills during interviews. Bring examples of how you've managed calendars or coordinated travel plans in the past. This will demonstrate your ability to handle the responsibilities of the role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant (Dubai-based, Full-Time | Remote) in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in calendar management, travel planning, and any relevant skills that show you can handle the fast-paced environment we operate in.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your organisational skills and how you thrive in remote settings, as these are key for us.
Showcase Your Communication Skills: Since this role involves a lot of coordination across time zones, make sure your written communication is clear and professional. We want to see that you can draft messages and responses that reflect our company’s standards.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with Esya Labs.
How to prepare for a job interview at Esya Labs
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with calendar management, travel logistics, and communication protocols. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Prepare examples from your past experience that highlight your organisational abilities. Discuss how you've managed multiple tasks or projects simultaneously, especially in a remote setting. This will reassure the interviewer that you can handle the fast-paced environment at Esya Labs.
✨Be Ready for Time Zone Challenges
Since this role involves coordinating across different time zones, be prepared to discuss how you would manage scheduling conflicts. Share any strategies you've used in the past to ensure smooth communication and operations, which is crucial for supporting the CEO effectively.
✨Communicate Clearly and Professionally
As an Executive Assistant, clear communication is key. Practice articulating your thoughts concisely and professionally. You might even want to draft a few sample emails or responses to common queries to showcase your writing skills during the interview.
