At a Glance
- Tasks: Manage lettings processes and provide high-level support to the Director.
- Company: Award-winning independent estate agency in vibrant Fulham.
- Benefits: Competitive salary, supportive environment, and career progression opportunities.
- Other info: Enjoy a dynamic role in a respected firm with excellent local amenities.
- Why this job: Gain visibility with senior leadership and make a real impact.
- Qualifications: 3 years' experience in lettings administration and strong organisational skills.
The predicted salary is between 29250 - 35750 £ per year.
- Senior Lettings Administrator / PA to Director
- Fulham, SW6 Competitive salary circa £37,000 Full-time
The Opportunity
Join a well-established, award winning independent London estate agency with a strong reputation for excellence in prime residential lettings and sales.
Based at our busy Fulham branch in a vibrant riverside location, this senior dual role combines high-level lettings administration with trusted PA support to the Director.
You'll be a key member of the team, ensuring the lettings function runs smoothly while providing professional, proactive support at director level.
This is an ideal opportunity for an experienced lettings administrator who wants greater responsibility, visibility with senior leadership, and the chance to make a real impact in a professional yet supportive environment.
Key Responsibilities - Lettings Administration
- Oversee the end-to-end lettings process, from offers and referencing through to tenancy agreements, renewals, and move-ins/outs.
- Ensure full compliance with current lettings legislation, including Right to Rent checks, deposit protection, safety certificates (gas, EPC, EICR), and inventory processes.
- Maintain accurate records on the property management system and support the lettings team with documentation and queries.
- Liaise with the property management centre as required (no hands-on property management duties).
- PA to Director
- Provide high-level administrative and organisational support, including diary management, correspondence, reporting, and project coordination.
- Act as a professional first point of contact and gatekeeper for the Director.
- Handle confidential matters with discretion and contribute to the efficient running of the branch.
What We're Looking For
- Minimum 3 years' solid experience in residential lettings administration within an estate agency.
- Strong knowledge of lettings compliance and processes.
- Excellent organisational skills, attention to detail, and the ability to multitask in a busy environment.
- Confident communication skills and a professional, proactive approach.
- Proficiency with property management software (e. g. Reapit or similar) and Microsoft Office.
- Previous PA or senior support experience is advantageous but not essential.
Why Join Us?
- Competitive salary circa £37,000 (depending on experience).
- Opportunity to work closely with senior leadership and take ownership of key processes.
- Professional, team-focused culture within a respected independent firm with a multi-branch London network and international client base.
- Attractive Fulham location with excellent local amenities and transport links.
- Full-time, Monday-Friday role with a supportive working environment and scope for progression.
Personal Assistant in London employer: EstateAgencyRecruiters
Cubitt West is an exceptional employer, offering a vibrant work culture that prioritises work-life balance with a 5:30 PM finish and a supportive environment for professional growth. As part of a large independent network, employees benefit from award-winning training and clear career progression opportunities, all while enjoying a fun atmosphere filled with incentives and team events in the beautiful Surrey region.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant in London
✨Get Involved in Local Property Events
Dive into local property expos and networking events! Real estate thrives on connections, so attending these events helps us meet potential employers and industry leaders, plus it's a chance to show off your enthusiasm for the field.
✨Connect with Local Agents on Social Media
Follow and engage with local real estate agents and firms on platforms like Instagram and LinkedIn. Sharing their posts and commenting with your insights can put you on their radar and might even lead to job opportunities at companies like EstateAgencyRecruiters.
✨Don’t Underestimate the Power of Cold Outreach
Got your eye on a specific company like EstateAgencyRecruiters? Don't hesitate to send a direct message or an email expressing your interest. Personalise your approach, maybe mentioning a recent listing or project of theirs, and it could set you apart from other candidates.
✨Utilise Property Management Platforms
Check out property management platforms and job boards tailored for the real estate sector. They often have exclusive listings, especially for full-time roles. Don't forget to visit EstateAgencyRecruiters's careers page directly; we love seeing passionate candidates applying through our website!
We think you need these skills to ace Personal Assistant in London
Some tips for your application 🫡
Show Your Real-Estate Savvy:When crafting your CV and cover letter, make sure to highlight any relevant experience in the real estate sector. If you've done internships, assistant roles, or even relevant coursework, lay it out clearly. We want to see your familiarity with market trends, property management, or any sales experience you've got under your belt!
Quantify Your Achievements:In real estate, numbers speak volumes! When detailing your past roles, use concrete figures to demonstrate your achievements. For example, mention how many properties you sold, the percentage increase in client satisfaction, or any successful negotiations. These metrics can give your application that extra punch it needs!
Tailor Your Documents for the Job:Every application should feel personal. When applying for the Personal Assistant role at EstateAgencyRecruiters, tweak your CV to focus on aspects that are important to them. If they value client relationships, emphasise your interpersonal skills. We want to see you aligning your experiences with what they're looking for!
Keep It Professional Yet Approachable:While we want you to show off your expertise, don't forget to let your personality shine through in your cover letter. A touch of friendliness can set you apart, especially in real estate where client interaction is key. Show that you're ready not just to work with the property but also with people!
How to prepare for a job interview at EstateAgencyRecruiters
✨Know Your Market Trends
In real estate, it’s all about staying ahead of the curve. Make sure we brush up on the latest market trends in the area where EstateAgencyRecruiters operates. Being able to discuss local property values, demand, and upcoming developments will show that we’re not just interested in the job, but genuinely invested in the industry.
✨Prepare for Scenario Questions
Expect some scenario-based questions during the interview. We might get asked how we’d handle different client situations or property evaluations. Preparing our responses for common real estate scenarios not only demonstrates our problem-solving skills but also shows that we can think on our feet in a client-facing role.
✨Showcase Your Connections
In full-time real estate, networking is key! Let’s think about our connections in the industry and what we can bring to EstateAgencyRecruiters. Whether it’s insights on prospective clients or relationships with local contractors, talking about these experiences can set us apart from other candidates.
✨Demonstrate Technical Savvy
Familiarity with different real estate software tools is a big plus. We should be ready to discuss any platforms we've used, whether it's for property management, CRM, or data analysis. Being comfortable with technology not only makes us more efficient, but also shows that we’re adaptable to the tools used at EstateAgencyRecruiters.
