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- Tasks: Lead a small team to ensure smooth scanning operations and accurate patient records.
- Company: Essex Partnership University NHS Foundation Trust, dedicated to high-quality healthcare.
- Benefits: NHS discounts, flexible working, training opportunities, and salary sacrifice schemes.
- Why this job: Make a real difference in healthcare by supporting clinicians with accurate patient information.
- Qualifications: Experience in scanning or records management and supervisory skills required.
- Other info: Flexible working options available from day one; excellent career development opportunities.
The predicted salary is between 30000 - 42000 ÂŁ per year.
Overview
An exciting opportunity has arisen to apply for the role of Scanning Admin Supervisor within the Mobius Scanning Team. We’re looking for someone who’s confident in leading a small team, has a keen eye for detail, and understands the vital role that high-quality scanning and indexing plays in supporting clinical care.
This is a 30-hour post, worked across four days (Monday–Friday, 9am–5pm), with Mondays and Fridays required as part of your regular working week. The role covers both Rochford and Basildon Hospitals, with 2–3 days each week based at Basildon.
As Scanning Admin Supervisor, you’ll help ensure that our scanning operations run smoothly and efficiently, so that clinicians and healthcare professionals have access to accurate, timely, and well-organised patient records.
Key Responsibilities
- Supervise the day-to-day work of the Scanning Team
- Provide cover for essential tasks including: running the blank page removal, monitoring and managing the failed and snapshot folders, responding to the “Report a Problem” function
- Support the collection and preparation of documents for scanning
- Identify and correct errors in electronic patient records
- Ensure accurate indexing and record tracking within UEPR (Mobius) and Laserfiche
- Produce quality control progress reports when needed
- Maintain audit documentation to meet BS 10008 standards
- Assist in updating scanning procedures and local support documents
- Work with the Scanning and QA Lead to improve error rates across the team
Who We\’re Looking For
- You’ll ideally have experience in a scanning or records management role
- Previous experience in a supervisory or team leader position
- Confidence leading, supporting, and motivating a team
- A detail-focused and methodical approach to work
- Strong understanding of confidentiality and information governance
- The ability to manage your workload and prioritise effectively
- Essential knowledge and skills include:
- Specialist knowledge of UEPR systems (e.g. Mobius, Paris, SystemOne, or equivalent)
- Specialist knowledge of Laserfiche
- Strong time management and organisational skills
- A flexible, proactive, and self-motivated approach
- Commitment to delivering high-quality results
Benefits and Additional Information
- Season Ticket Loans
- NHS discounts for staff
- Excellent Training facilities and opportunities
- Buying and Selling annual leave scheme
- The opportunity to work bank shifts and expand knowledge and experience in other areas
- Salary Sacrifice schemes including lease cars and Cycle to Work
- Day One Flexible Employer
- The Trust supports and actively encourages flexible working for all employees; you are encouraged to ask the recruiting manager what is possible for this role. If appointed, you will have the opportunity to apply for a flexible working request from the first day of your employment
Join our Staff bank
Staff Bank Guidance
What is Staff Bank? Our EPUT NHS staff bank is an entity managed by the trust that hires clinical and non-clinical healthcare professionals to take on shifts at our trust hospitals and community settings. Here at EPUT we maintain our own bank of specialist staff to ensure that we are able offer safe and effective care at all times. All our permanent staff are automatically enrolled onto the staff bank however this does not mean you have to work any additional shifts, but the option is there for you if you wish.
Notes
Please refer to the attached job description and person specification for full details.
This advert closes on Sunday 21 Sep 2025
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Scanning Admin Supervisor | Essex Partnership University NHS Foundation Trust employer: Essex Partnership NHS Foundation Trust
Contact Detail:
Essex Partnership NHS Foundation Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Scanning Admin Supervisor | Essex Partnership University NHS Foundation Trust
✨Tip Number 1
Get to know the team! Before your interview, do a bit of research on the Mobius Scanning Team and the Essex Partnership University NHS Foundation Trust. Understanding their values and how they operate will help you connect during the conversation.
✨Tip Number 2
Show off your leadership skills! Be ready to share examples of how you've successfully led a team in the past. Highlight your ability to motivate and support others, as this is key for the Scanning Admin Supervisor role.
✨Tip Number 3
Prepare for practical scenarios! Think about potential challenges you might face in the role, like managing errors in patient records or ensuring quality control. Being able to discuss how you'd tackle these issues will impress the interviewers.
✨Tip Number 4
Don’t forget to ask questions! Show your interest by preparing thoughtful questions about the team dynamics, the tools they use like UEPR systems, and how they measure success. This not only shows your enthusiasm but also helps you gauge if it’s the right fit for you.
We think you need these skills to ace Scanning Admin Supervisor | Essex Partnership University NHS Foundation Trust
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Scanning Admin Supervisor role. Highlight your supervisory experience and any relevant skills in scanning or records management. We want to see how your background aligns with what we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about this role and how your detail-focused approach can benefit our team. Don’t forget to mention your understanding of confidentiality and information governance.
Showcase Your Team Leadership Skills: Since this role involves leading a small team, make sure to highlight your leadership experience. Share examples of how you’ve motivated and supported your team in previous roles. We love seeing candidates who can inspire others!
Apply Through Our Website: We encourage you to apply through our website for a smooth application process. It’s the best way to ensure your application gets to us directly. Plus, you’ll find all the details you need about the role there!
How to prepare for a job interview at Essex Partnership NHS Foundation Trust
✨Know Your Stuff
Make sure you’re familiar with the key responsibilities of the Scanning Admin Supervisor role. Brush up on your knowledge of UEPR systems like Mobius and Laserfiche, as well as the importance of confidentiality and information governance. This will show that you’re not just interested in the job, but that you understand its significance in supporting clinical care.
✨Showcase Your Leadership Skills
Since this role involves supervising a team, be ready to discuss your previous leadership experiences. Think of specific examples where you’ve motivated or supported a team, and how you handled challenges. This will demonstrate your confidence and ability to lead effectively.
✨Attention to Detail is Key
Given the focus on high-quality scanning and indexing, prepare to highlight your detail-oriented approach. You might want to share instances where your keen eye for detail made a difference in your previous roles, especially in managing records or ensuring accuracy.
✨Ask Thoughtful Questions
Prepare some insightful questions about the team dynamics, the challenges they face, or how they measure success in the role. This not only shows your genuine interest in the position but also gives you a chance to assess if the environment is the right fit for you.
