Executive Assistant FTC in Kelvedon

The Role

Join our friendly and ambitious Executive Office team and help provide trusted, joined up proactive coordination to the Executive Team, ensuring priorities are clear, coordinated and progressed.

The Executive Office works alongside the Chief Fire Officer and the Executive Team to coordinate priorities, information and delivery to provide clear, joined up and trusted support.

The role works closely with the Directors to anticipate and coordinate priorities, manage information flow and ensure follow through on key commitments and decisions. It also maintains an overall grip across Executive priorities, ensuring activity is aligned, visible and moving forward.

The role is scoped to provide strong day‑to‑day executive coordination with opportunities to build confidence and take on additional responsibility over time where appropriate.

What You Will Be Working On

Day to day, the role involves:

• Working closely with the Executive Team to anticipate, prioritise and coordinate time, commitments and requests
• Preparing and coordinating reports, meeting materials and supporting submissions
• Managing diaries, inboxes and requests, using judgement to triage, prioritise and progress work appropriately
• Tracking, progressing and appropriately challenging next steps, ensuring agreed actions are delivered and do not drift
• Coordinating executive and governance meetings by consolidating commitments, next steps, timelines and follow through
• Acting as a professional, trusted and confident point of contact between the Executive Team and colleagues across the Service
• Spotting risks, pressures or gaps across priorities and raising these early to support decision‑making
• Working as part of the Executive Office team to support shared priorities and provide cover when needed

What Are We Looking For?

• Organised, reliable and calm
• Comfortable working with people and as part of a close knit team
• Clear and thoughtful in communication
• Trustworthy, discreet and comfortable handling confidential information
• Proactive, able to work autonomously, and confident using judgement to prioritise, challenge and progress work
• Keen to learn and develop

Experience in an admin, business support or executive support role would be helpful, but attitude and teamwork matter just as much.

If you are an internal candidate, you must have discussed your application with your line manager and confirmed that there are no outstanding issues of conduct or performance; this will be verified prior to shortlisting.

Benefits

Here at Essex County Fire and Rescue Service we are committed to prioritising and promoting the wellbeing of our employees.

Important Information for Firefighter Pension Scheme Pensioners

If you are currently in receipt of a pension from the Firefighter Pension Scheme, please note that taking up this role may affect your pension. Under pension abatement rules, if your earnings in this role, when combined with your pension, exceed your pre‑retirement salary (adjusted for inflation), your pension may be reduced. For further guidance, please contact our Pensions team.

Safeguarding

Essex Police, Fire and Crime Commissioner Fire and Rescue Authority is committed to safeguarding and promoting the welfare of children and vulnerable adults and expects all employees and volunteers to share this commitment.

It is our policy to require all applicants for employment to disclose if you are currently being investigated by any regulatory body or have any decisions or sanctions pending or in progress in respect of your suitability to work for the Service.

You agree to inform the Service within 24 hours if you are subsequently investigated by any agency or organisation in relation to concerns about your behaviour towards children, young people or vulnerable adults.

The information you provide will be treated as strictly confidential and will be considered only in relation to the appointment for which you are applying.

This role will be subject to a Disclosure and Barring Service (DBS) check.

Disability Confident

We are an equal opportunity, Disability Confident, employer who welcomes applications from all backgrounds. We value diversity and are committed to creating a workplace where everyone is treated with dignity and respect. Applications are considered solely on merit.