At a Glance
- Tasks: Support the Executive Team by coordinating priorities and managing information flow.
- Company: Join a friendly and ambitious team at Essex County Fire and Rescue Service.
- Benefits: Wellbeing-focused workplace with opportunities for personal and professional growth.
- Other info: Diverse and inclusive workplace committed to employee wellbeing.
- Why this job: Be a key player in a dynamic environment, making a real impact on executive operations.
- Qualifications: Organised, reliable, and proactive; experience in admin roles is a plus.
The predicted salary is between 30000 - 40000 £ per year.
Join our friendly and ambitious Executive Office team and help provide trusted, joined up proactive coordination to the Executive Team, ensuring priorities are clear, coordinated and progressed. The Executive Office works alongside the Chief Fire Officer and the Executive Team to coordinate priorities, information and delivery to provide clear, joined up and trusted support.
The role works closely with the Directors to anticipate and coordinate priorities, manage information flow and ensure follow through on key commitments and decisions. It also maintains an overall grip across Executive priorities, ensuring activity is aligned, visible and moving forward. The role is scoped to provide strong day‐to‐day executive coordination with opportunities to build confidence and take on additional responsibility over time where appropriate.
What You Will Be Working On
- Working closely with the Executive Team to anticipate, prioritise and coordinate time, commitments and requests
- Preparing and coordinating reports, meeting materials and supporting submissions
- Managing diaries, inboxes and requests, using judgement to triage, prioritise and progress work appropriately
- Tracking, progressing and appropriately challenging next steps, ensuring agreed actions are delivered and do not drift
- Coordinating executive and governance meetings by consolidating commitments, next steps, timelines and follow through
- Acting as a professional, trusted and confident point of contact between the Executive Team and colleagues across the Service
- Spotting risks, pressures or gaps across priorities and raising these early to support decision‐making
- Working as part of the Executive Office team to support shared priorities and provide cover when needed
What Are We Looking For?
- Organised, reliable and calm
- Comfortable working with people and as part of a close knit team
- Clear and thoughtful in communication
- Trustworthy, discreet and comfortable handling confidential information
- Proactive, able to work autonomously, and confident using judgement to prioritise, challenge and progress work
- Keen to learn and develop
- Experience in an admin, business support or executive support role would be helpful, but attitude and teamwork matter just as much.
If you are an internal candidate, you must have discussed your application with your line manager and confirmed that there are no outstanding issues of conduct or performance; this will be verified prior to shortlisting.
Benefits
Here at Essex County Fire and Rescue Service we are committed to prioritising and promoting the wellbeing of our employees.
Important Information for Firefighter Pension Scheme Pensioners
If you are currently in receipt of a pension from the Firefighter Pension Scheme, please note that taking up this role may affect your pension. Under pension abatement rules, if your earnings in this role, when combined with your pension, exceed your pre‐retirement salary (adjusted for inflation), your pension may be reduced. For further guidance, please contact our Pensions team.
Safeguarding
Essex Police, Fire and Crime Commissioner Fire and Rescue Authority is committed to safeguarding and promoting the welfare of children and vulnerable adults and expects all employees and volunteers to share this commitment. It is our policy to require all applicants for employment to disclose if you are currently being investigated by any regulatory body or have any decisions or sanctions pending or in progress in respect of your suitability to work for the Service. You agree to inform the Service within 24 hours if you are subsequently investigated by any agency or organisation in relation to concerns about your behaviour towards children, young people or vulnerable adults. The information you provide will be treated as strictly confidential and will be considered only in relation to the appointment for which you are applying. This role will be subject to a Disclosure and Barring Service (DBS) check.
Disability Confident
We are an equal opportunity, Disability Confident, employer who welcomes applications from all backgrounds. We value diversity and are committed to creating a workplace where everyone is treated with dignity and respect. Applications are considered solely on merit.
Executive Assistant FTC in Kelvedon Hatch employer: Essex County Fire and Rescue Service
At Essex County Fire and Rescue Service, we pride ourselves on fostering a supportive and collaborative work environment where employees are encouraged to grow and develop their skills. As an Executive Assistant, you will play a vital role in coordinating with the Executive Team, while benefiting from our commitment to employee wellbeing and professional development opportunities. Join us in making a meaningful impact within the community, all while enjoying a workplace that values diversity and inclusivity.
Contact Details:
Essex County Fire and Rescue Service Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant FTC in Kelvedon Hatch
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Essex County Fire and Rescue Service on LinkedIn. A friendly chat can give you insider info about the role and help you stand out.
✨Tip Number 2
Prepare for the interview by practising common questions related to executive support. Think about how your skills align with their needs, especially around prioritising and coordinating tasks.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've successfully managed multiple priorities in the past. This will demonstrate that you're the calm, reliable person they need.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team.
We think you need these skills to ace Executive Assistant FTC in Kelvedon Hatch
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight how your skills match the role. We want to see how you can bring your unique flair to our Executive Office team!
Show Off Your Organisational Skills:Since this role is all about coordination, give us examples of how you've successfully managed multiple tasks or projects in the past. We love a good story about keeping things on track!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clear communication, so make sure your thoughts are easy to follow and well-structured.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Essex County Fire and Rescue Service
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role. Familiarise yourself with the key responsibilities like managing diaries, coordinating reports, and supporting the Executive Team. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to prioritise and coordinate effectively, as these skills are crucial for the role. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Demonstrate Discretion and Trustworthiness
Since the role involves handling confidential information, it's important to convey your understanding of discretion. Share experiences where you've had to manage sensitive information and explain how you ensured confidentiality. This will reassure the interviewers that you can be trusted with important matters.
✨Ask Thoughtful Questions
At the end of the interview, take the opportunity to ask insightful questions about the Executive Office team and their priorities. This shows your enthusiasm for the role and helps you gauge if the company culture aligns with your values. Questions about team dynamics or upcoming projects can be particularly effective.
