At a Glance
- Tasks: Support the Executive Team by coordinating priorities and managing information flow.
- Company: Join a friendly and ambitious team at Essex County Fire and Rescue Service.
- Benefits: Enjoy employee wellbeing initiatives and a supportive work environment.
- Other info: Opportunities for personal growth and development in a dynamic team.
- Why this job: Make a real impact by helping the Executive Team stay organised and efficient.
- Qualifications: Organised, reliable, and proactive; experience in admin roles is a plus.
The predicted salary is between 30000 - 40000 £ per year.
Join our friendly and ambitious Executive Office team and help provide trusted, joined up proactive coordination to the Executive Team, ensuring priorities are clear, coordinated and progressed. The Executive Office works alongside the Chief Fire Officer and the Executive Team to coordinate priorities, information and delivery to provide clear, joined up and trusted support.
The role works closely with the Directors to anticipate and coordinate priorities, manage information flow and ensure follow through on key commitments and decisions. It also maintains an overall grip across Executive priorities, ensuring activity is aligned, visible and moving forward. The role is scoped to provide strong day‑to‑day executive coordination with opportunities to build confidence and take on additional responsibility over time where appropriate.
What You Will Be Working On
- Working closely with the Executive Team to anticipate, prioritise and coordinate time, commitments and requests
- Preparing and coordinating reports, meeting materials and supporting submissions
- Managing diaries, inboxes and requests, using judgement to triage, prioritise and progress work appropriately
- Tracking, progressing and appropriately challenging next steps, ensuring agreed actions are delivered and do not drift
- Coordinating executive and governance meetings by consolidating commitments, next steps, timelines and follow through
- Acting as a professional, trusted and confident point of contact between the Executive Team and colleagues across the Service
- Spotting risks, pressures or gaps across priorities and raising these early to support decision‑making
- Working as part of the Executive Office team to support shared priorities and provide cover when needed
What Are We Looking For?
- Organised, reliable and calm
- Comfortable working with people and as part of a close knit team
- Clear and thoughtful in communication
- Trustworthy, discreet and comfortable handling confidential information
- Proactive, able to work autonomously, and confident using judgement to prioritise, challenge and progress work
- Keen to learn and develop
- Experience in an admin, business support or executive support role would be helpful, but attitude and teamwork matter just as much.
If you are an internal candidate, you must have discussed your application with your line manager and confirmed that there are no outstanding issues of conduct or performance; this will be verified prior to shortlisting.
Benefits
Here at Essex County Fire and Rescue Service we are committed to prioritising and promoting the wellbeing of our employees.
Important Information for Firefighter Pension Scheme Pensioners
If you are currently in receipt of a pension from the Firefighter Pension Scheme, please note that taking up this role may affect your pension. Under pension abatement rules, if your earnings in this role, when combined with your pension, exceed your pre‑retirement salary (adjusted for inflation), your pension may be reduced. For further guidance, please contact our Pensions team.
Safeguarding
Essex Police, Fire and Crime Commissioner Fire and Rescue Authority is committed to safeguarding and promoting the welfare of children and vulnerable adults and expects all employees and volunteers to share this commitment. It is our policy to require all applicants for employment to disclose if you are currently being investigated by any regulatory body or have any decisions or sanctions pending or in progress in respect of your suitability to work for the Service. You agree to inform the Service within 24 hours if you are subsequently investigated by any agency or organisation in relation to concerns about your behaviour towards children, young people or vulnerable adults. The information you provide will be treated as strictly confidential and will be considered only in relation to the appointment for which you are applying. This role will be subject to a Disclosure and Barring Service (DBS) check.
Disability Confident
We are an equal opportunity, Disability Confident, employer who welcomes applications from all backgrounds. We value diversity and are committed to creating a workplace where everyone is treated with dignity and respect. Applications are considered solely on merit.
Executive Assistant FTC employer: Essex County Fire and Rescue Service
Essex County Fire and Rescue Service is an excellent employer that prioritises the wellbeing of its employees while fostering a supportive and collaborative work culture. As part of the Executive Office team, you will have the opportunity to develop your skills in a dynamic environment, with clear pathways for growth and the chance to take on additional responsibilities. Located in Essex, this role offers a unique chance to contribute to the community while working alongside dedicated professionals committed to making a difference.
Contact Details:
Essex County Fire and Rescue Service Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant FTC
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Essex County Fire and Rescue Service on LinkedIn. A friendly chat can give you insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by practising common questions related to executive support roles. Think about how your skills align with their needs, especially around coordination and communication.
✨Tip Number 3
Show off your organisational skills during the interview! Bring a portfolio of your past work or examples of how you've successfully managed priorities and commitments in previous roles.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team!
We think you need these skills to ace Executive Assistant FTC
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight how your skills match the role. Use keywords from the job description to show us you understand what we're looking for.
Showcase Your Organisational Skills:As an Executive Assistant, being organised is key! Share examples of how you've successfully managed multiple tasks or projects in the past. This will help us see your ability to prioritise and coordinate effectively.
Communicate Clearly:In your written application, be clear and concise. We want to see that you can communicate effectively, so make sure your writing is easy to read and free of jargon.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and securely. Plus, it shows you're keen to join our team!
How to prepare for a job interview at Essex County Fire and Rescue Service
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Executive Assistant role. Familiarise yourself with the key responsibilities like managing diaries and coordinating reports. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple priorities in the past. Highlight your ability to stay calm under pressure and how you’ve used your judgement to triage tasks effectively.
✨Communicate Clearly and Confidently
Since clear communication is crucial for this role, practice articulating your thoughts clearly. Use concise language and ensure you convey your ideas confidently. This will show that you can be a trusted point of contact for the Executive Team.
✨Demonstrate Proactivity
Be prepared to discuss instances where you took initiative in previous roles. Whether it was spotting potential issues or suggesting improvements, showcasing your proactive nature will resonate well with the interviewers who value autonomy and forward-thinking.
