Assets Support Officer in Maldon

Maldon District Council is working in partnership with Essex Shared Services to support the role of Assets Support Officer, a full-time position offering hybrid working with an expectation of attending the office 2 days per week.

Role Purpose

• Develop, deliver and maintain the asset management system.
• Provide a repair and maintenance service to areas owned and maintained by the Council.
• Ensure detailed and accurate records are kept using the appropriate management systems.
• Demonstrate authenticity, integrity, resilience and compassion while focusing on communication, personal development and wellbeing.
• Develop the range of skills, knowledge and qualifications required to undertake the role.
• Ensure a professional, inclusive and helpful approach to customers.

Accountabilities – Service Delivery

• Provide key technical support to the Principal Assets Manager.
• Assist with maintaining, monitoring and continuously developing the Asset Management system.
• Ensure that general repair and maintenance work to all Council assets is completed efficiently.
• Assist the team with undertaking condition surveys and inspections of assets.
• Assist with the administration of leases, licences and other legal agreements for Council assets.
• Work collaboratively with colleagues within Finance to ensure correct invoicing for leaseholders.
• Support the Coast and Countryside team with administrative tasks.
• Update and monitor the team training matrix.
• Assist with responses to Freedom of Information requests and customer enquiries.
• Support internal and external audit processes.
• Update and monitor the vehicle fleet including MOT, servicing, vehicle tax, insurance etc.
• Assist with Health and Safety matters including Risk Assessment monitoring.
• Contribute to the continuous identification and implementation of improvement ideas.
• Access and accurately update all relevant information systems.
• Maintain confidentiality in line with agreed policy and relevant data protection legislation.
• Support the continuous improvement of processes and procedures within the service.
• Demonstrate significant depth or breadth in case ownership.

The Experience You Will Bring

• General knowledge of Health & Safety legislation.
• Good standard of education with a minimum of 5 GCSEs or equivalent experience.
• Educated to NVQ level 3 / A Level standard or equivalent experience.
• Good knowledge and understanding of asset leases and licence agreements.
• Understanding of the Uniform system.
• Excellent understanding of Asset Management systems.
• Understanding of building inspection requirements and basic knowledge of construction.
• Experience of using asset management systems and cyclical maintenance procedures.
• Proven ability to understand and comply with legislation and regulations.
• Proven ability to analyse, problem-solve and respond to requests.
• Able to manage and operate in a hybrid working environment.
• Demonstrate excellent timekeeping and management of Outlook 365 emails and calendar appointments.
• Sound organisational skills for effective management of information.
• Confident using technology and Microsoft applications.
• Developed verbal and written communication skills.
• Confident working with a wide range of stakeholders.

Maldon District Council is committed to safeguarding and promoting the welfare of vulnerable groups and expects all staff and volunteers to share this commitment. Disclosure and Barring checks will be undertaken according to the responsibilities of the role. We welcome applications from people of all backgrounds, culture and experience.

Maldon District Council is committed to the employment and career development of disabled people and has been accredited as a Disability Confident Employer.

For more information on these roles or if you have any questions, please email essexsharedservices@essex.gov.uk.