At a Glance
- Tasks: Support the Events Manager in planning and delivering exciting community events.
- Company: Join Harlow District Council, a vibrant local authority dedicated to community engagement.
- Benefits: Competitive pay, flexible working, and the chance to gain valuable experience.
- Other info: Opportunity for career growth in a supportive team environment.
- Why this job: Be part of memorable events that bring the community together and enhance your skills.
- Qualifications: Previous admin experience is essential; event experience is a bonus.
The predicted salary is between 14.88 - 14.88 £ per hour.
Harlow District Council is recruiting a temporary Events Administrator on a 3-month basis with the potential to extend. This post requires the successful individual to be based on site 5 days per week with flexibility. A driving licence or access to a car is ideal.
Job Purpose
To provide comprehensive and high-quality administrative support to the Events Manager and Events Team in the planning, coordination and delivery of a diverse programme of civic, cultural and community events across Harlow. The postholder will support the efficient delivery of key events including the Chair of the Council's civic programme, Harlow Town Show, Christmas Market and wider town-wide events, ensuring effective coordination of calendars, correspondence, stakeholders and operational requirements.
Key responsibilities
- Look after mailboxes
- Monitor events mailboxes
- Obtain answers from Events team or others and respond accordingly
- Save documents relating to events
- Chase for paperwork, payments, further information from Event organisers
- Organise information for filming projects CAM system
- Check applications daily - Training will be provided
- Liaise with event organisers to confirm or decline events, request payments etc
- Event support
- Update and circulate event calendar
- Prepare event materials i.e. signage, flyers
- Support with setup of events
- Attend some events which may be evenings or weekends
- Coordinating paperwork for external events
- General admin work
- Updating spreadsheets with information
- Arranging meetings
- Liaising via email and telephone with Officers, Members, partners, community organisations, suppliers etc
- Obtaining quotes
- Research
- Other ad hoc work that may be required.
The experience you will bring
- Previous Administration experience essential - events beneficial but not essential
- Proficient in Word, Excel, Outlook, Teams
- Excellent written and verbal communication skills
- Strong organisational, time management and multitasking skills
- Good attention to detail and accuracy
- Professional, reliable and proactive approach
- Ability to work independently and as part of a team
- Good customer service skills
- Ability to attend events outside of usual working hours
What you should do next
If you are interested in finding out more about this role, please apply via the Working for Essex website. If you have any queries relating to this post please email Kieran.touhey@essex.gov.uk.
Events Administrator - Harlow District Council in Essex employer: Essex County Council
Harlow District Council is an exceptional employer that values its employees by fostering a supportive and collaborative work environment. With a focus on community engagement, the role of Events Administrator offers opportunities for professional growth while contributing to vibrant civic and cultural events in Harlow. Employees benefit from flexible working arrangements, comprehensive training, and the chance to make a meaningful impact in their local community.
