Elections Administration Officer - Braintree District Council

To apply please click here: https://ce0144li.webitrent.com/ce0144li_webrecruitment/wrd/run/etrec179gf.open?WVID=889743G1EE&LANG=USA&VACANCY_ID=345943OfVp or visit https://www.braintree.gov.uk/join-our-team. Please DO NOT click the Apply button on the left – all applications must be completed on the Braintree District Council website.

The Opportunity:

We have an exciting opportunity for an Administration Officer to join our Elections team.

About the Role

The team organise all electoral events in the District, which includes elections for County Council, District, Parish, Parliamentary, and any other elections scheduled or called and Referenda. You will play a key part in providing a smooth and efficient electoral service across the District.

You will provide a comprehensive electoral administration service, including the efficient and timely preparation and updating of the Electoral Register in accordance with statutory deadlines using an electoral software system.

The work can be demanding and has peaks to meet legislative election and registration deadlines, therefore the successful candidate must be self-motivated, enthusiastic and positive. A flexible approach to working hours is also essential, as the role will involve working outside of your normal office hours during an Election delivery period.

Workstyle: Hybrid working arrangements available (home/office based) subject to business need.

Job Accountabilities

• To provide timely and responsive clerical and administrative support to the Elections Team, including word processing, scanning, printing and posting documentation, and routine correspondence including dealing with telephone queries.

• In accordance with agreed procedures, order goods and services for the Election Team and to process payments through e-procurement, including matching invoices received to the respective PO Numbers, and Election Cost Claims.

• To work with Express or any other software in place to support the delivery of elections within the District.

• Provide support to the Election Team in diary management, management of the Election Team inbox, obtaining/clarifying instructions, reviewing documents, drafting standard forms and templates used by the team.

• Arrange for notices to be published as necessary and in accordance with any relevant statutory requirement.

• Co-ordinate Election Project meetings, assisting in the preparation of agendas, and the circulation of any required documentation, taking of minutes and maintaining any actions and decisions logs.

• Undertake workloads on behalf of the Election Team, in accordance with defined work progresses, and undertake research as requested, including, but not limited to:

• preparing the Register of Electors for monthly Publication and Distribution within the statutory framework to all authorised and legislative bodies.

• processing applications for inclusion on the Electoral Register – including special category electors such as Service and Overseas electors

• Processing overseas, postal, and voter absence certificate applications and renewals

• Assisting in ensuring that all new developments are correctly identified within the appropriate Polling District on the Electoral Register.

• Providing administrative support to deliver the Annual Canvass within statutory deadlines.

• Administering the sale and distribution of Electoral Registers to authorised individuals and organisations in accordance with statutory provisions

• Such variations as may be required from time to time without changing the general character of the duties shown above or the level of responsibility entailed.

Experience

You will have significant previous administrative experience together with proven experience of working in customer facing roles. Ideally with a good understanding of electoral processes.

Along with excellent interpersonal and communication skills, you will have strong organisational skills, have a high degree of attention to detail and have the ability to work under pressure and to strict deadlines.

Good working knowledge of IT including word and excel and bespoke applications (Electoral Software systems) is required along with a pro-active approach with excellent time management skills.

Why choose Braintree District Council?

Braintree is an ambitious and dynamic Council and is becoming one of the fastest growing Districts in the East of England with three growing towns, London just 45 minutes away and the District located directly between the international transport centres of Stansted Airport and Harwich and Felixstowe International Ports. We have a deserved track record for delivering and a strong reputation within the business community.

Braintree District Council is a great place to work. We pride ourselves on our creative and innovative approach, which is led by our employees, and are committed to having an engaged workforce who understand our strategy and how they can help deliver it. Our people see the difference they make and how the work they do actively contributes to and encourages positive change in the local community.

We also offer some great benefits, including:

*Competitive pay and benefits

*Flexible working

* Hybrid working arrangements are available in this role (home/office based) subject to business need

*Local Government Pension Scheme Defined Benefit Scheme

*Free Car Parking

*Learning and development for all staff

*Staff Discounts

*Employee Assistance Programme

*Staff recognition schemes

*Extensive health and wellbeing programme, including discounted gym membership

To apply please click here:https://ce0144li.webitrent.com/ce0144li_webrecruitment/wrd/run/etrec179gf.open?WVID=889743G1EE&LANG=USA&VACANCY_ID=345943OfVp or visit https://www.braintree.gov.uk/join-our-team. Please DO NOT click the Apply button on the left – all applications must be completed on the Braintree District Council website.

Closing date for receipt of applications: Midnight on Monday 9^th November 2026.

Please Note – Essex County Council is advertising this role on behalf of Braintree District Council and if successful you will be employed by Braintree District Council.