Part Time Finance Officer - Supplier Maintenance Team (P2P) in Chelmsford

Part Time Finance Officer - Supplier Maintenance Team (P2P) Essex County Council England, Essex, Chelmsford

Part Time Finance Officer - Supplier Maintenance Team, within P2P.

• Permanent, Part Time
• £25,959 to £28,621 Per Annum, Full Time Equivalent

Please note that this is a part time opportunity, offering 25 hours per week, which will be worked as 5 hours per day, 5 days per week (Monday to Friday).

This position is an Anywhere Worker role with the expectation the successful worker will attend County Hall, Chelmsford one day per week.

Interview Date: Wednesday 12th August 2026.

The Role

The Suppliers team is responsible for setting up and maintaining all of ECC's payee records.

This is data management of the highest quality, requiring excellent attention to detail and a strong understanding of different supplier and payee structures.

Payee information must be gathered, verified and recorded accurately to ensure ECC can make timely and secure payments to suppliers, organisations and vulnerable residents.

This involves identifying and validating information for a wide range of payees, including limited companies, sole traders, partnerships, charities and individual recipients.

Key information such as registered addresses, VAT details, company registration data and bank account information must be sourced, verified and maintained in line with Council procedures and financial controls.

An understanding of how different business structures operate is desired to ensure the correct checks are completed, risks are identified and payments are made to the right recipient.

We are a busy Accounts Payable team responsible for maintaining around 30,000 payee records, where accuracy, professionalism and attention to detail are critical to preventing duplicate records, fraud and payment delays.

The Opportunity

Purchase to Pay (P2P) aims to provide a comprehensive financial transactional and support service, maximising new and innovative technology to provide excellent customer service using a multi skilled workforce.

Finance Officers in Purchase to Pay (P2P) will contribute to the delivery of the business plan for financial transaction processing, by ensuring payment data is accurately maintained and managed within policy and legislation standards.

Responding to more complex customer queries and supporting changes in technology to streamline the customer experience.

Educated to Level 3, with knowledge of P2P systems and demonstrable accounts payable, purchase to pay and e-invoicing experience.

The role requires good interpersonal and communication skills to deliver excellent customer service.

• Accountabilities
• Provides financial support in relation to ECC's payments to both internal and external customers, contributing towards delivery of the business plan for financial transactions, in support of the wider organisational vision.
• Contribute to data management of payee records, adding, amending, and archiving data in line with GDPR.
• Responsible for adhering to robust verification procedures and fraud prevention controls, ensuring all bank account information is thoroughly validated and verified to protect Council funds and prevent fraudulent payments.
• Provides technical support to team members and customers answering more complex queries in a professional manner in accordance with financial procedures.

Acts as the subject matter expert for P2P processes.

• Contribute to the identification and clarification of customer needs, to deliver process and technology changes, which drive efficiency and value for money.
• Contribute to improving financial awareness and capability across the organisation, to promote the culture of empowering budget holders in line with financial regulations.
• Contributes to service improvement projects/programmes to achieve best practice and organisational efficiency by recommending process improvements and redesign.
• Contributes to maintaining currency on legislation changes and translating these into local policy and procedure, to identify and review potential changes in technology.
• Working collaboratively and flexibly across teams within P2P to deliver a high level of service to all functions.
• Contribute to identifying risks and supporting the resolution, to minimise financial impact and loss to the organisation.
• Specific individual and shared targets and objectives are defined annually within the performance management framework.
• The Experience You Will Bring
• Educated to RQF level 3 (A level) including English and Mathematics, or equivalent by experience.
• Commitment to continued personal development within a working environment.
• Knowledge of P2P systems and demonstrable accounts payable, purchase to pay and e-invoicing experience.
• Strong knowledge of accounts payable/P2P 3-way match process and regulations
• CIS (Construction Industry Scheme), Data Transparency and Oracle experience is preferred.
• Strong attention to detail, accuracy in data entry and organisational skills
• Strong interpersonal and communication skills, both verbal and written
• Aptitude and willingness to work flexibly in multi skilled Operational Teams.
• Level of good competency using Microsoft office packages including, Outlook, Word and Excel
• Ability to interpret varied information for supporting continuous improvements in service delivery.
• Ability to build effective working relationships with internal and external customers, suppliers, and partners.
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