At a Glance
- Tasks: Provide essential admin support to the Legal Services team and manage case documentation.
- Company: Join Braintree District Council, a supportive local government organisation.
- Benefits: Enjoy hybrid working, competitive pay, and a fantastic health and wellbeing programme.
- Other info: Great opportunities for learning and development, plus staff discounts and recognition schemes.
- Why this job: Make a difference in your community while developing valuable skills in a dynamic environment.
- Qualifications: Organised, reliable, and detail-oriented individuals with a proactive approach are encouraged to apply.
The predicted salary is between 31284 - 35721 € per year.
About The Role
Permanent, Full Time. From £31,284 to £35,721 per annum. Location: Braintree.
Key Responsibilities
- Provide comprehensive administrative support to the Legal Services team, including document preparation, proofreading, scanning, printing, bundling, correspondence and assisting with case management.
- Support information governance work, including preparing responses and disclosures to FOI and data protection requests, including correspondence with the Information Commissioner’s Office.
- Support the Council’s governance processes, coordinating work programmes in readiness for the Council undertaking its formal decision making.
- Maintain accurate records and reports, including monthly information governance activity reports.
- Provide timely and responsive clerical and administrative support to the Legal Services team, including the proofreading, preparation and dispatch of official bundles, word processing including formatting of formal documentation, scanning, printing and binding and posting documents, and routine correspondence to parties on behalf of the team.
- Order goods and services for the Legal Service and process payments through e‑procurement, matching invoices received to the respective Iken case management file to ensure effective recharging.
- Retrieve key documentation from storage, ensure safe return of released documents and assist with the destruction of files identified by the legal Service.
- Set up new files for the legal Service in Iken (Case Management System), close completed matters, run monthly reports, and assist the Legal Service with updating templates and case management system where necessary.
- Assist each lawyer with support in any matter, including diary management, management of the Legal Team inbox, obtaining/clarifying instructions, reviewing documents, drafting standard forms and templates used by the team.
- Arrange for notices to be published in the newspaper and on the Council’s website.
- Review and prepare all documentation submitted for sealing and signing registers, ensuring that all required documentation is ready for sealing before submission to the Authorised Signatories for sealing/signing, and returning contracts to parties.
- Support on all Information governance requests undertaken by the team, including preparing responses to information requests and correspondence with the Information Commissioner’s Office.
- Administer the information governance records including the Data Breach log, ensuring all breaches are recorded and actioned in accordance with directions.
- Prepare monthly reports for the Information Governance lead officers including the Data Protection Officer on information governance activities.
- Administer the payment of the Annual Registration Fee with the Information Commissioner’s Office.
- Support the corporate complaint process, coordinating information and evidence in the preparation of responses being issued, and administer a corporate complaint records ensuring all complaints are recorded and actioned in accordance with policy and direction.
- Support on the management and processing of the Council’s internal governance procedures.
- Issue new court proceedings before the Magistrates and County Court, preparing required documentation, liaising with the Courts Service on the management of court attendance, and all administrative duties through the Single Justice Procedure and CE‑Filing on High Court matters.
- Coordinate client liaison meetings, assist in the preparation of agendas, circulate required documentation, take minutes and maintain any actions and decisions logs; work with colleague through the PLP arrangements to ensure smooth transfer of matters between partnering authorities.
- Undertake some case work on behalf of the Legal Team, in accordance with defined work progresses, and under the supervision of the instructing lawyer, undertake research as requested.
- Undertake variations required from time to time, including duties to support the wider Governance Service without changing the general character of the duties shown above or the level of responsibility entailed.
Experience & Qualifications
You will be organised, reliable and able to work accurately in a confidential environment. You’ll have a proactive approach, excellent attention to detail and the confidence to manage multiple tasks and deadlines.
Benefits
- Hybrid working arrangements are available in this role (home/office based) subject to business need
- Competitive pay and benefits
- Flexible working
- Local Government Pension Scheme
- Defined Benefit Scheme
- Free Car Parking
- Learning and development for all staff
- Staff Discounts
- Employee Assistance Programme
- Staff recognition schemes
- Extensive health and wellbeing programme, including discounted gym membership
Closing Date & Interviews
Closing date for receipt of applications: Wednesday 27th May. Interviews will take place from 8th to 11th June.
Application Note
Essex County Council is advertising this role on behalf of Braintree District Council and if successful you will be employed by Braintree District Council.
Legal Administrator – Braintree District Council employer: Essex County Council
Braintree District Council is an exceptional employer that prioritises employee well-being and professional growth, offering a supportive work culture with hybrid working arrangements. With competitive pay, a Local Government Pension Scheme, and extensive health and wellbeing programmes, employees are encouraged to thrive both personally and professionally in a collaborative environment dedicated to serving the community.
StudySmarter Expert Advice🤫
We think this is how you could land Legal Administrator – Braintree District Council
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Braintree District Council on LinkedIn. A friendly chat can give us insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by practising common questions related to legal administration. We can role-play with friends or use online resources to boost our confidence and nail those answers.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed multiple tasks or projects in the past. We want to demonstrate that we can handle the busy environment of the Legal Services team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we can keep track of our application status easily!
We think you need these skills to ace Legal Administrator – Braintree District Council
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Legal Administrator role. Highlight your relevant experience in administrative support, especially in legal settings, to show us you’re the perfect fit!
Show Off Your Attention to Detail:Since this role involves a lot of document preparation and proofreading, we want to see that you have a keen eye for detail. Mention any specific examples where your attention to detail made a difference in your previous roles.
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, so avoid fluff and focus on what makes you a great candidate for the position.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Essex County Council
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Legal Administrator. Familiarise yourself with tasks like document preparation, case management, and information governance. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or deadlines. Be ready to discuss how you maintain accuracy and confidentiality in your work, as these are crucial for the role.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and ability to handle sensitive information. Think about how you would respond to common situations in a legal environment, such as managing a data protection request or coordinating a client meeting.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions prepared. Inquire about the team dynamics, the tools they use for case management, or how they handle information governance challenges. This shows your enthusiasm for the role and helps you gauge if it's the right fit for you.
