At a Glance
- Tasks: Support the Events Manager in planning and delivering exciting community events.
- Company: Join Harlow District Council, a vibrant and supportive local authority.
- Benefits: Competitive pay, flexible working, and a chance to make a difference in your community.
- Other info: Great opportunity for career growth in a dynamic environment.
- Why this job: Be part of fun events that bring the community together while gaining valuable experience.
- Qualifications: Previous admin experience is essential; event experience is a bonus!
The predicted salary is between 14.88 - 14.88 £ per hour.
Harlow District Council is recruiting a temporary Events Administrator on a 3-month basis with the potential to extend. This post requires the successful individual to be based on site 5 days per week with flexibility. It would be ideal if you could drive or have access to a car.
Job Purpose: To provide comprehensive and high-quality administrative support to the Events Manager and Events Team in the planning, coordination, and delivery of a diverse programme of civic, cultural, and community events across Harlow. The postholder will support the efficient delivery of key events including the Chair of the Council’s civic programme, Harlow Town Show, Christmas Market, and wider town-wide events, ensuring effective coordination of calendars, correspondence, stakeholders, and operational requirements.
Key responsibilities:
- Look after mailboxes
- Monitor events mailboxes
- Obtain answers from Events team or others and respond accordingly
- Save documents relating to events
- Chase for paperwork, payments, further information from Event organisers
- Organise information for filming projects
- Check applications daily - Training will be provided
- Liaise with event organisers to confirm or decline events, request payments etc.
- Update and circulate event calendar
- Prepare event materials i.e. signage, flyers
- Support with setup of events
- Attend some events which may be evenings or weekends
- Coordinating paperwork for external events
- Updating spreadsheets with information
- Arranging meetings
- Liaising via email and telephone with Officers, Members, partners, community organisations, suppliers etc.
- Obtaining quotes
- Research
- Other ad hoc work that may be required.
The experience you will bring:
- Previous Administration experience essential – events beneficial but not essential
- Proficient in Word, Excel, Outlook, Teams
- Excellent written and verbal communication skills
- Strong organisational, time management, and multitasking skills
- Good attention to detail and accuracy
- Professional, reliable, and proactive approach
- Ability to work independently and as part of a team
- Good customer service skills
- Ability to attend events outside of usual working hours
If you are interested in finding out more about this role, please apply via the Working for Essex website. If you have any queries relating to this post please email Kieran.touhey@essex.gov.uk.
Events Administrator – Harlow District Council in Essex employer: Essex County Counci
Harlow District Council is an excellent employer that offers a supportive and dynamic work environment, perfect for those looking to make a meaningful impact in their community. With a focus on employee growth and development, the council provides opportunities to engage in diverse civic and cultural events while enjoying the vibrant atmosphere of Harlow, which boasts excellent amenities and transport links. Join us to be part of a team that values collaboration, flexibility, and a proactive approach to public service.
StudySmarter Expert Advice🤫
We think this is how you could land Events Administrator – Harlow District Council in Essex
✨Get Engaged in Local Politics
Dive into your local council meetings or community boards. These spaces are packed with people who are already in the public sector and might have insider tips on upcoming temporary roles. Plus, you can connect directly with key decision-makers.
✨Stay Alert for Seasonal Recruitment
Many public sector jobs ramp up during certain times of the year, especially around election seasons or local budget planning periods. Keep your eyes peeled for recruitment drives during these windows, as they're prime times for temporary positions.
✨Leverage Online Job Portals
Don’t forget to check government job boards or websites like the local council's site for temporary postings. This is where many roles first get advertised, and applying directly here can speed things up.
✨Tap Into Your University Resources
If you're at university, make the most of your career services to discover opportunities in the public sector. They often have connections with local government employers who are looking for temporary staff and can help you polish your approach.
We think you need these skills to ace Events Administrator – Harlow District Council in Essex
Some tips for your application 🫡
Emphasise your understanding of public policy:In your application, make sure to highlight any knowledge or experience you have related to public policy, governance or community engagement. Show us how you can contribute to the public sector’s mission, especially if you've worked on relevant projects or initiatives before!
Tailor your CV to the sector's expectations:When crafting your CV, focus on including experiences that showcase your ability to work within government structures or similar environments. Use clear, concise language and consider adding any volunteer work or internships that reflect your commitment to public service.
Show flexibility and willingness to learn:Since this is a temporary role, it’s crucial to convey your adaptability and eagerness to pick up new skills quickly. In your cover letter, let us know how you plan to make the most of this short-term experience and what you hope to learn from it.
Include relevant certificates and training:If you've completed any training or have certifications that are relevant to the role (like public administration, project management, or data analysis), don't forget to mention them. These can really make you stand out in the application process!
How to prepare for a job interview at Essex County Counci
✨Demonstrate Your Commitment to Public Service
In the government and public sector, showing that you're genuinely passionate about serving the community is key. Get ready to share examples where you've contributed to social good or tackled community issues, as this will resonate with interviewers from Essex County Counci.
✨Prepare for Policy and Regulatory Questions
Expect questions about policies, regulations, or recently implemented government initiatives. Brush up on the latest news relating to public sector developments—being informed will help you demonstrate that you're ready to hit the ground running, especially in a temporary role.
✨Flexibility is Your Best Friend
Since this is a temporary role, emphasise your ability to adapt quickly. Share examples where you've successfully taken on new challenges or adjusted to different team dynamics, that'll show Essex County Counci that you’re reliable and can effectively support various projects without a long onboarding process.
✨Prepare to Showcase Teamwork Skills
In the public sector, collaboration is vital. Be ready to discuss past experiences working in teams, especially in diverse environments. Highlight how you've contributed positively to group settings—this could really set you apart from other candidates in this temporary role.
