At a Glance
- Tasks: Provide clerical support and create a welcoming reception experience for staff and visitors.
- Company: Harlow Fields School and College, an inclusive environment for students with diverse needs.
- Benefits: Part-time hours, term time work, and a supportive team atmosphere.
- Other info: Join a dedicated team committed to safeguarding and promoting children's welfare.
- Why this job: Make a difference in a vibrant school community while developing your administrative skills.
- Qualifications: Experience in administration and good communication skills are essential.
The predicted salary is between 31650 - 40000 £ per year.
- Job Ref No. ECC7070-204S Position Type: Administration Pay Range: Point 6 to point 9
- Position Start Date: 01/09/2026 Contract Type: Part-time Contract Term: Permanent
- Application Close: 31/07/2026 Midnight Date of Interviews: Week Commencing 3rd August
Hours
Part time
23 hours per week, 39 weeks per year (term time plus inset days and one week in the school holiday's) Grade Scale 3, Point 6 -9
- Reports to
- Office Manager
- Liaison with
Senior Leadership Team, Teachers, Learning Support Assistants, Therapists (Speech & Language, Occupational and Physiotherapy), School Nurse, Parents/Carers, Social Care Professionals, Essex County Council Services and External Agencies.
- Application close date Friday 31 July 2026
- Interview Date
Week commencing 3 August 2026.
Job Purpose
The purpose of the role is to provide effective and efficient clerical support to the school by creating a welcoming reception experience for staff, parents and visitors.
The successful candidate will support the office team as a point of contact for both telephone and face to face enquiries and take messages where appropriate. Key Responsibilities
Key Responsibilities
- Ensure compliance with school arrangements, including issuing visitor badges.
- Make and receive phone calls as required.
- Ensure dinner registers are completed in an accurate and timely manner, liaising with relevant colleagues as necessary.
- Assist in managing the school's email inbox and forwarding relevant emails and maintain the school's central diary.
- Update information on the school's website and various government portals.
- Manage school files in accordance with data protection and the records retention policies.
- Assist with the organisation of events, trips and school visitors.
- Format and distribute the newsletter.
- Manage the school calendar coordinating with teaching colleagues.
- Participate in performance and development reviews.
- To comply with individual responsibilities, in accordance with the role, for health & safety in the workplace
- Ensure that all duties and services provided are in accordance with the School's Equal Opportunities Policy
- To undertake other general clerical support as required
The duties above are neither exclusive nor exhaustive and the postholder may be required by the Headteacher to carry out appropriate duties within the context of the job, skills and grade
Person Specification
- The successful candidate will demonstrate
- a strong adherence to confidentiality by upholding the school's commitment to safeguarding and promoting children's welfare.
- a friendly, welcoming and professional disposition
- they are highly organised with good attention to detail.
- be confident in communicating with parents, staff and pupils.
- an ability to managing competing priorities.
- confidence using IT systems.
- they can take personal responsibility for identification of learning, development and training opportunities.
The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share in this commitment
Experience
- Experience of administrative work in a busy office environment
- Educated to NVQ Level 2 or equivalent and have good numeracy, reading and writing skills.
- Have a working knowledge of word and excel IT packages.
- Able to exchange verbal information clearly and sensitively with children and adults.
- Good organisational skills and ability to manage own time effectively.
- Ability to provide timely and accurate information.
- General understanding of the operation of a school office
- Have a working knowledge of other IT packages.
- Personal Qualities Essential
- Commitment to safeguarding and promoting the welfare of children and young people.
- Patience, empathy and resilience.
- Positive, flexible and solution-focused approach.
- Understand and support the differences in children and adults and respond appropriately.
- Work well as part of a team.
- Have a professional attitude with good organisational skills to be able to use their own initiative.
- Remain calm under pressure.
- Have a sense of humour
- Information about the School
Harlow Fields School and College is an all age special school for pupils with severe, moderate and complex needs.
We are an inclusive, vibrant learning environment offering high quality education and care for all.
All appointments are subject to safer recruitment requirements to ensure the safeguarding of children and young people.
All positions will involve appropriate checks and clearances.
Documents
Please be aware that some uploaded documents may require special software such as Microsoft Word or Adobe Acrobat Reader to view.
- Careers Assistant
- St Martin's School, Brentwood Closing: 27/07/2026 Midday
- School Business Support Assistant
- Aveley Primary School, Aveley Closing: 29/07/2026 Midnight
- #J-18808-Ljbffr
Part-time Administrative Assistant employer: Essex Co
Discovery Educational Trust is an exceptional employer, offering a supportive and collaborative work environment where staff are encouraged to develop their talents through extensive professional development opportunities. Located in the picturesque semi-rural setting of Hutton, Brentwood, employees benefit from a strong community ethos, generous employee benefits, and a commitment to inclusivity and well-being, making it an ideal place for those seeking meaningful and rewarding careers in education.
