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- Tasks: Manage council operations and finances while supporting community initiatives.
- Company: Southminster Parish Council, dedicated to serving a vibrant local community.
- Benefits: Flexible hours, competitive pay, and comprehensive training provided.
- Other info: Opportunity for career growth with mentoring and support available.
- Why this job: Make a real difference in your community while developing valuable skills.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
The predicted salary is between 30000 - 40000 £ per year.
Due to a vacancy, Southminster Parish Council is seeking to appoint a Clerk Responsible Financial Officer (RFO). The council has nine members and manages its own property portfolio. Southminster has a total of 2034 residential properties and a population of approximately 5000 residents.
The post will be for 83 hours per calendar month, which equates to approximately 20 hours per week, spread over 5 days from 9am until 1pm. The council has its own offices. The pay is negotiable according to experience and qualifications.
You will need to be computer literate in Microsoft Office including Outlook, Excel, and Word. The preferred candidate will have a demonstrable record of good organisation skills, be able to work on their own aptitude and initiative, and be able to initiate decisions of the council in a timely manner. Full training, mentoring, and support will be offered to the right candidate.
Clerical Duties will include:
- Attendance at monthly Parish Council Meetings in the evening on the third Monday in each month, the Annual Parish Meeting, and additional meetings if required.
- Working with members to ensure the efficient delivery of council policies and the betterment of the Council.
- Producing Council Agendas in consultation with the Chairman, producing Minutes of Meetings in a timely manner.
- Where requested, providing written reports to council.
- Updating and adding documents to the Parish Council Website and other media channels as required.
- Monitoring Actions/Decisions of the Parish Council and advising the Council on its statutory duties and the regulatory requirements regarding its activities.
- Dealing with the Council's correspondence and emails.
- Ensuring planning responses are sent to the local planning authority in accordance with deadlines.
- Assisting in the formation and review of Council policies.
- Liaison with other agencies: Highways, District and County Councillors.
- Maintaining the Corporate Memory and Diary.
- Ensuring that the procurement and contract letting processes are followed correctly.
- As required, working closely with councillors to ensure the smooth running of the council and the delivery of services.
RFO Duties will include:
- Day-to-day financial management including invoicing and payments and also the preparation of the yearly budget and the end of year accounts to ‘simple automated’ Audit level in accordance with current prescribed processes (using Scribe accounting software).
- Preparation for Internal Audit/External Audit.
- Whilst the Council would welcome applications from experienced Clerk/RFOs, for the right candidate training, support, and mentoring will be available.
- There is an expectation that the Clerk will either have or work towards the Certificate in Local Council Administration (CiLCA).
Southminster Parish Council-Clerk & RFO Vacancy in Essex employer: Essex Association Of Local Councils
Contact Detail:
Essex Association Of Local Councils Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Southminster Parish Council-Clerk & RFO Vacancy in Essex
✨Tip Number 1
Get to know the council and its members! Research Southminster Parish Council, their recent projects, and community needs. This will help you tailor your conversations and show that you're genuinely interested in making a difference.
✨Tip Number 2
Practice your interview skills with a friend or family member. Focus on common questions for Clerk and RFO roles, like how you handle financial management or your approach to organisation. The more comfortable you are, the better you'll perform!
✨Tip Number 3
Don’t forget to showcase your tech skills! Be ready to discuss your experience with Microsoft Office and any accounting software. If you’ve used Scribe or similar tools, mention it – it could give you an edge!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re here to support you every step of the way, so don’t hesitate to reach out if you have questions.
We think you need these skills to ace Southminster Parish Council-Clerk & RFO Vacancy in Essex
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the Clerk & RFO role. We want to see how you can contribute to the Southminster Parish Council, so don’t hold back on showcasing your relevant experience!
Show Off Your Organisation Skills: Since this role requires good organisation skills, give us examples of how you've successfully managed tasks or projects in the past. We love seeing candidates who can juggle multiple responsibilities while keeping everything on track!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so make sure your thoughts are well-structured and easy to follow. This will help us understand your qualifications better!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Essex Association Of Local Councils
✨Know Your Stuff
Make sure you understand the role of a Clerk and RFO. Familiarise yourself with the responsibilities listed in the job description, especially around financial management and council duties. This will help you answer questions confidently and show that you're genuinely interested.
✨Show Off Your Organisation Skills
Since the role requires good organisation skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise work and ensure deadlines are met, especially for council meetings and reports.
✨Brush Up on Tech Skills
As you'll need to be computer literate, particularly in Microsoft Office, practice using Excel, Word, and Outlook. You might be asked about your experience with these tools, so having specific examples of how you've used them in previous roles will give you an edge.
✨Prepare Questions
Interviews are a two-way street! Prepare thoughtful questions about the council's current projects or challenges they face. This shows your enthusiasm for the role and helps you gauge if it's the right fit for you.