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- Tasks: Assist in processing supplier payments and managing invoice queries efficiently.
- Company: Join a dynamic team at Essential Employment, promoting equal opportunities.
- Benefits: Competitive pay of £13.26ph, hybrid work model, and professional development.
- Why this job: Gain valuable experience in accounts payable while working from home and the office.
- Qualifications: Attention to detail and strong communication skills are essential.
- Other info: Temporary contract with potential for career growth in a supportive environment.
The predicted salary is between 11 - 16 £ per hour.
Payments Assistant (HYBRID) needed in Stoke on Trent, £13.26ph PAYE - Reference: 52PA3 days from home and 2 days office on Tues and Wed.
Job Purpose
To assist in providing an efficient, effective and quality accounts payable function.
Key Duties/Responsibilities
- To assist in ensuring that all forms of supplier payments are accurately and promptly processed, adhering to legislative deadlines and timescales set by the department to pay external parties within agreed payment terms, dealing with invoice related queries from both internal departments and external suppliers in a professional manner.
- Administer the invoice mailbox on a rota basis, batching invoices for import, dealing with missing information or errors and identifying opportunities to streamline or consolidate.
- To exercise the necessary levels of verification and controls prior to processing supplier payments, including the checking purchase orders and verifying approvals where appropriate.
- To assist in the maintenance of the payments system, including the insertion and amendment of accounts and assigning of Procurement classification codes to suppliers - working in close liaison with the Category Management team.
- To ensure that new suppliers or amendments to existing records follow a strict, auditable process to verify address and banking details.
- To assist in the administration and checking of the invoices associated with the Sub-Contractors Tax Deduction Scheme, checking their validity to fall within the scheme and providing payment details to the Payment Officer for verification with HMRC.
- To negotiate with suppliers in relation to dispute, payment terms and invoice/purchase order reconciliation processes.
This is a full-time role on a temporary contract basis.
If you are interested in the role please apply on our website with your CV, alternatively you can email your CV to katie@essentialemploy.co.uk quoting the reference number.
Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.
All our roles may be subject to pre-employment checks including references.
Due to high volumes of CVs received we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage.
You can also follow us at Twitter/Facebook/LinkedIn or via our website www.essentialemploy.co.uk.
Payments Assistant (HYBRID) in Stoke-on-Trent employer: Essential Employment
Contact Detail:
Essential Employment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Payments Assistant (HYBRID) in Stoke-on-Trent
✨Tip Number 1
Get to know the company! Research their values and culture so you can tailor your approach during interviews. This shows you're genuinely interested and helps you stand out.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. A friendly chat can sometimes lead to insider info or even a referral!
✨Tip Number 3
Practice makes perfect! Prepare for common interview questions related to payments and accounts payable. Role-play with a friend to boost your confidence and refine your answers.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re proactive and keen on the role. Don’t miss out!
We think you need these skills to ace Payments Assistant (HYBRID) in Stoke-on-Trent
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Payments Assistant role. Highlight relevant experience in accounts payable and any skills that match the job description. We want to see how you can bring value to our team!
Showcase Your Attention to Detail: Since this role involves processing payments and dealing with invoices, it's crucial to demonstrate your attention to detail. Include examples of how you've successfully managed similar tasks in the past. We love a candidate who can spot errors before they happen!
Be Professional in Your Cover Letter: Your cover letter is your chance to shine! Keep it professional but let your personality come through. Explain why you're interested in the Payments Assistant position and how your skills align with our needs. We appreciate a genuine touch!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application. Plus, it shows you're keen on joining our team. We can't wait to see what you bring to the table!
How to prepare for a job interview at Essential Employment
✨Know Your Numbers
As a Payments Assistant, you'll be dealing with invoices and supplier payments. Brush up on your numerical skills and be ready to discuss how you handle financial data accurately. Familiarise yourself with common accounting terms and processes to show you're prepared.
✨Showcase Your Communication Skills
You'll need to deal with invoice-related queries from both internal departments and external suppliers. Prepare examples of how you've effectively communicated in past roles, especially when resolving disputes or clarifying payment terms. This will demonstrate your professionalism and ability to negotiate.
✨Understand the Process
Get a good grasp of the accounts payable function and the importance of adhering to deadlines. Be ready to explain how you would ensure accuracy and efficiency in processing payments. Mention any experience you have with invoice management systems or similar software.
✨Prepare for Scenario Questions
Expect questions that put you in real-life situations, like handling missing information or errors in invoices. Think through how you would approach these scenarios and be ready to articulate your thought process clearly. This shows your problem-solving skills and attention to detail.
