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- Tasks: Assist in processing supplier payments and managing invoice queries efficiently.
- Company: Join a dynamic team at Essential Employment in Stoke on Trent.
- Benefits: Earn £13.26 per hour with opportunities for professional growth.
- Why this job: Make a real impact by ensuring timely payments and improving processes.
- Qualifications: Attention to detail and strong communication skills are essential.
- Other info: Temporary full-time role with potential for career advancement.
The predicted salary is between 11 - 16 £ per hour.
Payments Assistant needed in Stoke on Trent, £13.26ph PAYE – Reference: 52PA
Job Purpose
To assist in providing an efficient, effective and quality accounts payable function.
Key Duties/Responsibilities
- To assist in ensuring that all forms of supplier payments are accurately and promptly processed, adhering to legislative deadlines and timescales set by the department to pay external parties within agreed payment terms, dealing with invoice related queries from both internal departments and external suppliers in a professional manner.
- Administer the invoice mailbox on a rota basis, batching invoices for import, dealing with missing information or errors and identifying opportunities to streamline or consolidate.
- To exercise the necessary levels of verification and controls prior to processing supplier payments, including the checking purchase orders and verifying approvals where appropriate.
- To assist in the maintenance of the payments system, including the insertion and amendment of accounts and assigning of Procurement classification codes to suppliers – working in close liaison with the Category Management team.
- To ensure that new suppliers or amendments to existing records follow a strict, auditable process to verify address and banking details.
- To assist in the administration and checking of the invoices associated with the Sub-Contractors Tax Deduction Scheme, checking their validity to fall within the scheme and providing payment details to the Payment Officer for verification with HMRC.
- To negotiate with suppliers in relation to dispute, payment terms and invoice/ purchase order reconciliation processes.
This is a full time role on a temporary contract basis.
If you are interested in the role please apply on our website with your CV, alternatively you can email your CV to katie@essentialemploy.co.uk quoting the reference number.
Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.
All our roles may be subject to pre-employment checks including references so please be prepared.
Due to high volumes of CVs received we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage.
Payments Assistant in Stoke-on-Trent employer: Essential Employment
Contact Detail:
Essential Employment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Payments Assistant in Stoke-on-Trent
✨Tip Number 1
Get your networking game on! Reach out to people in the payments industry, especially those who work at companies you're interested in. A friendly chat can sometimes lead to job opportunities that aren't even advertised.
✨Tip Number 2
Prepare for interviews like a pro! Research common questions for payments roles and practice your answers. We recommend using the STAR method (Situation, Task, Action, Result) to structure your responses and showcase your skills effectively.
✨Tip Number 3
Show off your skills! If you have experience with accounts payable systems or invoice processing, make sure to highlight that in conversations. We want to see how you can bring value to the team!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you're serious about the role and keen to join our team.
We think you need these skills to ace Payments Assistant in Stoke-on-Trent
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Payments Assistant role. Highlight relevant experience in accounts payable and any skills that match the job description. We want to see how you can bring value to our team!
Be Clear and Concise: When writing your application, keep it clear and to the point. Use bullet points for key achievements and responsibilities. We appreciate straightforward communication, especially when it comes to processing payments!
Showcase Your Problem-Solving Skills: Since you'll be dealing with invoice-related queries, it's a good idea to mention any past experiences where you've successfully resolved issues. We love candidates who can think on their feet and find solutions!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you're keen on joining our team at StudySmarter!
How to prepare for a job interview at Essential Employment
✨Know Your Numbers
As a Payments Assistant, you'll be dealing with invoices and supplier payments. Brush up on your numerical skills and be ready to discuss how you handle financial data accurately. Familiarise yourself with common accounting terms and processes to show you're prepared.
✨Master the Art of Communication
You'll need to deal with invoice-related queries from both internal departments and external suppliers. Practice clear and professional communication. Think about examples where you've successfully resolved disputes or clarified payment terms in the past.
✨Showcase Your Attention to Detail
In this role, accuracy is key. Prepare to discuss how you ensure all supplier payments are processed correctly and on time. Bring examples of how you've caught errors or streamlined processes in previous roles to demonstrate your meticulous nature.
✨Understand the Compliance Landscape
Familiarise yourself with the legislative deadlines and compliance requirements related to accounts payable. Be ready to talk about how you ensure adherence to these regulations in your work, as this will show your commitment to maintaining high standards.
