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- Tasks: Support the legal team with admin tasks, diary management, and customer enquiries.
- Company: Join a dynamic legal services department in Exeter with a collaborative spirit.
- Benefits: Earn £13.33 per hour with flexible hybrid working options.
- Why this job: Gain valuable experience in a legal environment while developing your administrative skills.
- Qualifications: Strong communication skills and a customer-focused attitude are essential.
- Other info: Part-time temporary role with opportunities for growth and learning.
The predicted salary is between 13 - 16 £ per hour.
Legal Administrator (Hybrid) needed in Exeter, £13.33ph Monday & Wednesday.
The principal responsibility of the Legal Administrator is to provide a comprehensive administrative service to the Joint Legal Services Department. This support may cover, in varying proportions, all or some of the key responsibilities set out below or all of the following activities, along with other administrative support tasks in keeping with the grade of the role.
- Provide dedicated support to the Head of Legal Services or Senior Legal Advisors in the form of diary management ensuring work is co-ordinated and prioritised, and other administrative activity.
- Provide a high quality customer focussed approach, as the first point of contact for members of the Joint Legal Services Department.
- Liaise with the wider organisation and partner agencies on behalf of members of the Joint Legal Services Department.
- Undertake responsibilities for the Practice Manager in their absence with limited or no supervision, such as reviewing and allocating new work received into the department which requires specialist knowledge of the team and work types.
- Collate, and where appropriate interrogate databases, the legal services case management system Iken and other data sources, in order to put together responses to Freedom of Information requests under the supervision of the Legal Practice Manager.
- Take responsibilities for a portfolio of administrative work or specific key tasks working with limited supervision.
- Provide administrative support to a range of meetings and/or events as required on a regular or ad hoc basis. This includes, but is not limited to, booking venues and accommodation, sending out meeting requests, taking notes, recording and sending out actions, and following up actions to officers, staff and external partners as required to ensure those actions are completed.
- Provide a customer focussed response to telephone and face to face enquiries that may involve some specialist knowledge and subject matter expertise. This includes regular contact with members of the public who can be difficult and abusive, external agencies and stakeholders.
- Type up legal documentation using digital dictation.
- Undertake general office duties which includes making travel arrangements, raising invoices, making payments to the Courts, photocopying, printing, diary management, stationery and equipment ordering, and managing a range of data contained within spreadsheets for the department.
- Carry out IT problem solving for the wider team in order to deliver comprehensive legal services.
- Open and close legal files in accordance with departmental policy and procedure. This requires knowledge of GDPR requirements.
- Prepare and put together bundles for a range of Court hearings and proceedings.
- Work as part of a team to deliver departmental projects.
This is a part-time role on a temporary contract basis.
If you are interested in the role please apply on our website with your CV, alternatively you can email your CV to katie@essentialemploy.co.uk quoting the reference number.
Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.
Legal Administrator (Hybrid) in Exeter employer: Essential Employment
Contact Detail:
Essential Employment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Administrator (Hybrid) in Exeter
✨Tip Number 1
Get to know the company! Research their values, culture, and recent projects. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. A friendly chat can give you insider info and might even lead to a referral, which can boost your chances of landing that Legal Administrator role.
✨Tip Number 3
Prepare for the interview by practising common questions related to legal administration. Think about how your skills match the job description and be ready to share examples of your experience in managing diaries, handling enquiries, and supporting teams.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about the position and keen to join the team at Essential Employment.
We think you need these skills to ace Legal Administrator (Hybrid) in Exeter
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal Administrator role. Highlight relevant experience, especially in administrative support and customer service, as these are key for us at StudySmarter.
Showcase Your Skills: Don’t forget to showcase your skills in diary management and IT problem-solving. We want to see how you can contribute to our team and help keep things running smoothly!
Be Professional Yet Approachable: Since you'll be the first point of contact, it's important to convey a professional yet friendly tone in your application. We value a customer-focused approach, so let that shine through!
Apply Through Our Website: Remember to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Essential Employment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Legal Administrator. Familiarise yourself with tasks like diary management, liaising with stakeholders, and handling legal documentation. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Customer Service Skills
As the first point of contact for the Joint Legal Services Department, it's crucial to highlight your customer-focused approach. Prepare examples of how you've handled difficult situations or provided excellent service in previous roles. This will illustrate your ability to manage challenging interactions effectively.
✨Demonstrate Your Organisational Skills
The role requires managing multiple tasks with limited supervision. Be ready to discuss how you prioritise your workload and keep everything organised. You might want to share specific tools or methods you use to stay on top of your tasks, such as digital calendars or project management software.
✨Prepare for Technical Questions
Since the job involves IT problem-solving and using databases like Iken, brush up on your technical skills. Be prepared to answer questions about your experience with legal case management systems and how you handle data management tasks. Showing confidence in this area can set you apart from other candidates.
