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- Tasks: Provide top-notch admin support to directors and manage key information systems.
- Company: Join a dynamic team in Ormskirk with a focus on efficiency and professionalism.
- Benefits: Earn £15.23ph, enjoy hybrid work, and potential for permanent position.
- Other info: Full-time temporary role with opportunities for growth and development.
- Why this job: Be the backbone of the team, making a real difference in a supportive environment.
- Qualifications: Strong communication skills and a willingness to learn new processes.
The predicted salary is between 30000 - 40000 £ per year.
Executive Support Officer (Hybrid) needed in Ormskirk, £15.23ph. 2-3 days in the office (Ormskirk/Skelmersdale). Working hours of 8.30am – 5pm to be covered. Potential to go perm.
To provide a highly effective, efficient, and confidential administrative support service to the relevant Director and Assistant Director including:
- Correspondence
- Reports
- Diaries
- Appointments
- Minute taking
To administer a range of management information systems, including:
- Correspondence
- Data protection
- Training development records
- Complaints
- Credit card spend
- Areas of budgets as directed
To liaise and consult with Senior Managers, Service Managers, Elected Members and staff within teams to ensure service-related queries/issues are dealt with in an efficient and effective manner.
To be a first point of contact in relation to queries from Elected Members, Chief Operating Officer, Directors, senior officers and others to ensure that these queries are dealt with effectively and in a professional manner.
To respond to telephone, written and electronically delivered queries, co‑ordinating patch problems and complaints, and ensuring that the appropriate information and advice is provided.
To support the team(s)/service(s) assigned to with the utmost professionalism and positivity, with a willingness to learn new processes and systems.
To ensure the accurate maintenance of designated management information and control systems, including the processing of information relating to health and safety and timesheets.
To liaise with external agencies.
When required, to process purchase orders/invoices/recharges promptly and in accordance with any Client contractual requirements.
To collate data as directed, ensuring the accurate input and maintenance of designated management information systems.
This is a full-time role on a temporary contract basis.
If you are interested in the role please apply on our website with your CV, alternatively you can email your CV to katie@essentialemploy.co.uk quoting the reference number.
Executive Support Officer (Hybrid) employer: Essential Employment
Contact Detail:
Essential Employment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Support Officer (Hybrid)
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Executive Support Officer role, and who knows? They might just have the inside scoop on opportunities that aren't even advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the company and the specific team you'll be working with. Think about how your skills can help them tackle their challenges, especially in areas like managing information systems and liaising with senior managers.
✨Tip Number 3
Practice your communication skills! As an Executive Support Officer, you'll be the first point of contact for important queries. Role-play with a friend or family member to get comfortable responding to different types of inquiries professionally and efficiently.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets seen. Plus, it shows you're serious about the role and keen to join our team at StudySmarter!
We think you need these skills to ace Executive Support Officer (Hybrid)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Support Officer role. Highlight relevant experience in administrative support, diary management, and communication skills that match what we're looking for.
Showcase Your Skills: Don’t forget to showcase your skills in managing information systems and handling queries professionally. We want to see how you can bring efficiency and effectiveness to our team!
Be Clear and Concise: When writing your application, keep it clear and concise. Use bullet points where possible to make it easy for us to see your qualifications and experiences at a glance.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss any important details!
How to prepare for a job interview at Essential Employment
✨Know Your Role Inside Out
Make sure you thoroughly understand the responsibilities of an Executive Support Officer. Familiarise yourself with the key tasks mentioned in the job description, like managing correspondence and minute-taking. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Prepare for Common Questions
Anticipate questions related to your experience with administrative support and how you've handled queries from senior management in the past. Think of specific examples that highlight your organisational skills and ability to maintain confidentiality, as these are crucial for the role.
✨Showcase Your Communication Skills
As a first point of contact, effective communication is key. Practice articulating your thoughts clearly and professionally. You might even want to prepare a brief introduction about yourself that highlights your relevant experience and enthusiasm for the role.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready. Inquire about the team dynamics or the types of projects you might be involved in. This shows your interest in the role and helps you gauge if the company culture aligns with your values.