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- Tasks: Support the Operations Director by managing schedules, meetings, and office operations.
- Company: Join ESS, part of Compass Group, supporting military and government services.
- Benefits: Enjoy flexible hours, a pension scheme, travel discounts, and wellness classes.
- Why this job: Be a key player in a dynamic environment with opportunities for growth and impact.
- Qualifications: Strong organisational skills and experience with senior stakeholders are essential.
- Other info: Diversity and inclusion are at our core; we welcome all applicants.
The predicted salary is between 30000 - 37000 £ per year.
Join to apply for the Business Office Manager role at ESS – Defence, Energy and Government Services.
Location: HMNB Clyde
Salary: £33,337 Per Annum
Working Hours: Monday to Friday, 9am - 5pm (with flexibility)
We’re looking for a proactive and highly organised Business Office Manager to support our Operations Director at HMNB Clyde. This pivotal role ensures seamless coordination across our Senior Leadership Team (SLT) and acts as a key link between ESS and internal/external stakeholders, including strategic partners and military personnel.
Key Responsibilities- Manage diaries, travel arrangements, and inboxes for the Operations Director.
- Coordinate and support senior leadership meetings, including preparing agendas, minutes, and tracking actions.
- Oversee office operations and administrative functions.
- Serve as the main point of contact for communications.
- Prepare reports, presentations, and action logs.
- Manage access for visiting staff and oversee security clearance processes.
- Run the 24-hour help desk and support reporting systems.
- Exceptional organisational and communication skills.
- Experience managing senior stakeholder relationships.
- Ability to handle sensitive information confidentially and prioritise tasks effectively.
- Proficiency in Microsoft Office (Excel, PowerPoint).
- Resilience and ability to handle multiple tasks under tight deadlines.
- Ability to thrive in a fast-paced, dynamic environment.
- Contributory pension scheme.
- Career development through our Career Pathways and MyLearning programmes.
- Access to healthcare benefits including Digital GP services.
- Travel discounts with TUI, Expedia, Booking.com, and others.
- Discounts on groceries at Tesco, Sainsbury's, Morrisons, etc.
- Up to 44% off cinema tickets.
- Cashback rewards on spending.
- Free wellness, mindfulness, and exercise classes.
- Shared discounts with family and friends.
About Us: Part of Compass Group UK&I, ESS supports UK military establishments, police, secure environments, government sites, and energy sector facilities. We value passionate individuals committed to delivering excellent customer service at all levels.
We are committed to diversity and equal opportunities, fostering an inclusive environment where all team members can thrive.
Business Office Manager employer: ESS – Defence, Energy and Government Services
Contact Detail:
ESS – Defence, Energy and Government Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Office Manager
✨Tip Number 1
Familiarise yourself with the specific responsibilities of a Business Office Manager, especially in a military or government context. Understanding the nuances of managing senior stakeholder relationships and coordinating meetings will give you an edge during discussions.
✨Tip Number 2
Network with current or former employees of ESS or similar organisations. Engaging with them can provide insights into the company culture and expectations, which can be invaluable when preparing for interviews.
✨Tip Number 3
Demonstrate your proficiency in Microsoft Office by showcasing relevant projects or experiences where you've used Excel and PowerPoint effectively. Being able to discuss specific examples will highlight your skills and make you stand out.
✨Tip Number 4
Prepare to discuss how you handle sensitive information and prioritise tasks under pressure. Having concrete examples ready will show that you can thrive in a fast-paced environment, which is crucial for this role.
We think you need these skills to ace Business Office Manager
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and qualifications required for the Business Office Manager position. Tailor your application to highlight how your skills and experiences align with these requirements.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your relevant experience, particularly in managing senior stakeholder relationships and handling sensitive information. Use bullet points for clarity and include specific achievements that demonstrate your organisational skills.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Highlight your ability to thrive in a fast-paced environment and your proficiency in Microsoft Office. Make sure to connect your past experiences to the responsibilities listed in the job description.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for the Business Office Manager role.
How to prepare for a job interview at ESS – Defence, Energy and Government Services
✨Research the Company
Before your interview, take some time to learn about ESS and its role in supporting military establishments and government services. Understanding their mission and values will help you align your answers with what they are looking for.
✨Showcase Your Organisational Skills
As a Business Office Manager, you'll need exceptional organisational skills. Be prepared to discuss specific examples from your past experiences where you've successfully managed multiple tasks or coordinated complex schedules.
✨Prepare for Stakeholder Management Questions
Given the importance of managing senior stakeholder relationships, think of instances where you've effectively communicated or resolved issues with stakeholders. Highlight your ability to handle sensitive information and maintain confidentiality.
✨Demonstrate Proficiency in Microsoft Office
Since proficiency in Microsoft Office is crucial for this role, be ready to discuss your experience with Excel and PowerPoint. You might even want to prepare a brief example of how you've used these tools to create reports or presentations in previous roles.
