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For Companies At a Glance
- Tasks: Support the facilities team with fleet, waste, and utility administration tasks.
- Company: Join Scolmore, a dynamic company focused on innovation and teamwork.
- Benefits: Enjoy competitive pay, flexible working hours, and opportunities for growth.
- Other info: Great chance to learn and develop in a supportive environment.
- Why this job: Be part of a vital team that keeps operations running smoothly and efficiently.
- Qualifications: Strong organisational skills and attention to detail are essential.
The predicted salary is between 30000 - 40000 £ per year.
Scolmore have an exciting new opportunity for a Facilities Coordinator to support our busy facilities team, dealing with a range of tasks including fleet and waste administration, dealing with utility suppliers and contractors.
Main Duties
- Fleet Admin/tasks: Scanning and filing of vehicle post and emails. Distribution of fines to drivers and a follow up to ensure payment was made. Delivery of cars to garages. Helping to prepare cars for new drivers. Be a point of contact for drivers. Help to liaise with insurers and drivers in the event of an accident. Checking fleet invoice costs against VPU. Assessing mileage usage and actioning changes where necessary. Arranging for foreign travel permissions from lease companies. Liaising with insurers. Car inspections. Booking of pool cars to staff.
- Waste: Scanning and filing of Waste Transfer Notes and collation of waste amounts per contractor. Ensuring certificates and accreditation records from waste suppliers are current. Contacting waste suppliers in the case of a failed collection. Assessing waste supplier information making sure that everything is up to date and in order.
- Utilities: Input of data from utility bills. Ensuring bill accuracy. Contact with suppliers where necessary. Be a point of contact for meter readings.
- Contractors: Ensure contractors insurance certificates and any licenses are current. Logging contractors into the contractor log and ensuring existing induction records are up to date. Monitoring of the maintenance schedules and booking appointments for services. Book repairs to fixtures and fittings. Conduct site inductions.
- Additional: Reasonable additional tasks related to the department. Communication with the rest of the Facilities.
Facilities Coordinator employer: Espuk
Contact Detail:
Espuk Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the facilities management field on LinkedIn or at industry events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Scolmore and understanding their values and operations. Tailor your responses to show how your skills in fleet administration and waste management align with their needs.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family, focusing on common questions related to facilities coordination. This will help you feel more confident and articulate during the real deal.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Facilities Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that matches the Facilities Coordinator role. We want to see how your skills align with tasks like fleet administration and liaising with suppliers.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about facilities management and how you can contribute to our busy team at Scolmore.
Showcase Your Organisational Skills: Since the role involves a lot of coordination, be sure to mention any previous experience where you've successfully managed multiple tasks or projects. We love a well-organised candidate!
Apply Through Our Website: To make sure your application gets to us directly, apply through our website. It’s the best way for us to keep track of your application and get back to you quickly!
How to prepare for a job interview at Espuk
✨Know Your Fleet Inside Out
Make sure you understand the basics of fleet administration, including how to manage vehicle post and fines. Brush up on your knowledge of liaising with insurers and handling accidents, as these are key responsibilities for the role.
✨Waste Management Awareness
Familiarise yourself with waste transfer notes and the importance of keeping records up to date. Be prepared to discuss how you would handle issues like failed collections or ensuring supplier certifications are current.
✨Utility Bill Savvy
Get a grip on how to input data from utility bills and check for accuracy. Think about how you would approach contacting suppliers if discrepancies arise, as this shows your proactive problem-solving skills.
✨Contractor Coordination Skills
Understand the importance of maintaining contractor insurance certificates and licenses. Be ready to talk about how you would log contractors and ensure their induction records are up to date, demonstrating your attention to detail.