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For Companies At a Glance
- Tasks: Support our facilities team with fleet, waste, and utilities administration.
- Company: Join Scolmore, a dynamic company focused on innovation and teamwork.
- Benefits: Enjoy extra annual leave, health cashback, pension scheme, and free parking.
- Other info: Flexible working environment with opportunities for personal growth.
- Why this job: Be part of a vital team ensuring smooth operations and making a difference.
- Qualifications: Attention to detail, strong communication, and organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
Scolmore have an exciting new opportunity for a Facilities Coordinator to support our busy facilities team, dealing with a range of tasks including fleet and waste administration, dealing with utility suppliers and contractors.
Main Duties
- Fleet Admin/tasks: Scanning and filing of vehicle post and emails. Distribution of fines to drivers and a follow up to ensure payment was made. Delivery of cars to garages. Helping to prepare cars for new drivers. Be a point of contact for drivers. Help to liaise with insurers and drivers in the event of an accident. Checking fleet invoice costs against VPU. Assessing mileage usage and actioning changes where necessary. Arranging for foreign travel permissions from lease companies. Liaising with insurers. Car inspections. Booking of pool cars to staff.
- Waste: Scanning and filing of Waste Transfer Notes and collation of waste amounts per contractor. Ensuring certificates and accreditation records from waste suppliers are current. Contacting waste suppliers in the case of a failed collection. Assessing waste supplier information making sure that everything is up to date and in order.
- Utilities: Input of data from utility bills. Ensuring bill accuracy. Contact with suppliers where necessary. Be a point of contact for meter readings.
- Contractors: Ensure contractors insurance certificates and any licenses are current. Logging contractors into the contractor log and ensuring existing induction records are up to date. Monitoring of the maintenance schedules and booking appointments for services. Book repairs to fixtures and fittings. Conduct site inductions.
- Additional: Reasonable additional tasks related to the department. Communication with the rest of the Facilities.
Skills & Experience
Essential:
- Attention to detail, working with a high level of accuracy
- Communication skills – confidence in liaising with colleagues and suppliers
- Problem solving skills
- Strong organisational skills with an ability to prioritise workload
- Effective administrative skills
- Some flexibility may be required on an ad hoc basis dependant on work requirements
- Full Driving Licence
- Computer literate and familiar with Microsoft Suite, including Excel, Outlook etc
Desirable:
- Experience dealing with utility companies and contracts
- Basic understanding of ISO14001 standards
- Experience in fleet operations
Benefits:
- Option to purchase up to 5 extra days annual leave
- Health Cashback Plan
- Pension Scheme
- Life Assurance
- Free Parking
Site Location: Scolmore House, Tamworth, B79 7UL
Facilities Coordinator in Tamworth employer: Espire
Contact Detail:
Espire Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Coordinator in Tamworth
✨Tip Number 1
Network like a pro! Reach out to people in the facilities management field on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Scolmore and understanding their values and operations. Tailor your answers to show how your skills in fleet administration and waste management can directly benefit their team.
✨Tip Number 3
Don’t just wait for job postings! Reach out directly to the facilities team at Scolmore. Express your interest in the Facilities Coordinator role and ask if they have any upcoming opportunities. A proactive approach can really set you apart.
✨Tip Number 4
Showcase your organisational skills! During interviews, share specific examples of how you've successfully managed multiple tasks or projects. This will demonstrate your ability to prioritise workload effectively, which is key for this role.
We think you need these skills to ace Facilities Coordinator in Tamworth
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Facilities Coordinator role. Highlight your experience with fleet administration, waste management, and utility supplier interactions. We want to see how your skills match what we're looking for!
Show Off Your Skills: Don’t hold back on showcasing your attention to detail and organisational skills. Use specific examples from your past experiences that demonstrate how you’ve successfully managed similar tasks. We love a good story!
Be Clear and Concise: When writing your application, keep it clear and to the point. Avoid fluff and focus on what makes you a great fit for the role. We appreciate straightforward communication, just like we do in our team!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be one step closer to joining our fantastic facilities team at Scolmore!
How to prepare for a job interview at Espire
✨Know Your Fleet Inside Out
Make sure you brush up on fleet administration tasks, as this role heavily revolves around it. Familiarise yourself with common fleet management software and processes, so you can confidently discuss how you would handle tasks like vehicle inspections and liaising with drivers.
✨Master the Waste Management Basics
Since waste administration is a key part of the job, understand the importance of Waste Transfer Notes and how to ensure compliance with suppliers. Be ready to talk about any experience you have with waste management or how you would approach keeping records up to date.
✨Show Off Your Communication Skills
This role requires strong communication with colleagues and suppliers. Prepare examples of how you've effectively communicated in past roles, especially when dealing with contractors or resolving issues. This will demonstrate your confidence and problem-solving abilities.
✨Get Organised and Prioritise
With a variety of tasks on your plate, showcasing your organisational skills is crucial. Think of specific instances where you successfully managed multiple priorities and how you kept everything on track. This will show that you can handle the workload efficiently.