HR & Payroll Administrator in Grimsby

Working Hours: 35 hours between 08:00 - 17:30 (Monday to Friday). During peak trading, you will be required to work two Saturdays, to be arranged in advance. This time can be taken back.

Contract: Fixed Term Employment Contract

Start Date: ASAP

End Date: 31st December 2026

Salary: £25,000 - £28,000 dependant on experience

Location: Home Working with travel to Central Lincoln as required

Benefits: Discretionary Annual and Christmas Bonus schemes, discretionary Annual Salary Reviews, Competitive staff discount scheme, Employee Health and Wellbeing Service, Casual Dress Code, Flexible Working

Summary: We believe that great employees are worth investing in. As one of the UK's most exciting and fastest-growing independent jewellery retailers, our success is down to our talented team and innovative approach. We are now one of the largest engravers of jewellery in the UK. We hope you'll become part of our story with our flourishing online presence.

We are seeking an additional HR & Payroll Administrator who is highly organised, proactive, and detail-oriented to join our busy Human Resources team. With a growing workforce and an increasing volume of HR operations, this new, dedicated, supportive role is essential to ensure the smooth, efficient, and consistent running of our day-to-day administrative and recruitment processes. You will work closely with the Human Resources Manager and the HR team, providing crucial support across a broad range of HR functions. This is a fantastic opportunity for a dedicated administrator looking to develop their career in the HR field within a fast-paced commercial environment.

Key Responsibilities:

• Recruitment Administration: Assisting with the recruitment cycle by posting job advertisements and coordinating interview schedules. Managing administrative duties related to recruitment, including collecting criminal declaration forms and right-to-work checks.
• Employee Administration and Data Management: Assisting with the accurate and timely maintenance of employee records, including Payroll records and managing data entry. Implementing consistent document naming conventions and assisting with the review of HR filing systems to ensure they are organised and up to date, supporting GDPR data retention compliance. Supporting HR calculations and spreadsheet work, ensuring accuracy and confidentiality. Assisting in keeping staff information up to date across all systems.
• Payroll Administration: Supporting the accurate and timely processing of monthly Payroll in collaboration with the HR team and Finance. Assisting in providing necessary advice and reports to the accounting department as required for payroll purposes. To utilise the HR/Payroll Calendar for deadlines, reminders and monitoring purposes. Assisting with the implementation of our various workplace schemes (e.g., parental leave, toil, flexible working) and ensuring they accord with the Employee Handbook and related policies. Assisting with the completion of any other day-to-day or ad hoc Payroll-related tasks.
• Onboarding and Offboarding Support: Providing administrative assistance with the onboarding and offboarding processes for staff, including attending the office for these activities when necessary. Helping with undertaking on-site team onboarding and training initiatives.
• HR Communication and General Support: Assisting with handling day-to-day HR inquiries from staff regarding policies and procedures, escalating where appropriate. Drafting and amending process documents, working with the HR Manager to ensure they reflect current practices. Drafting, creating, and sending out routine HR-related emails, letters, and memos. Assisting with administrative tasks related to employment law changes, such as the reissuing of documentation or issuing of newly required forms. Minute-taking for meetings when requested. Providing administrative support on future HR projects, including new system implementations or initiatives such as the GDPR project. Assisting with providing staff references in line with Company Policy and GDPR.
• Staff Engagement and Development: Helping to organise staff training, team building, and other staff events. Assisting with organising and coordinating staff gifts, including length of service rewards and milestones.

General Responsibilities:

• Comply with and be always mindful of all Company Policies, including GDPR and IT User/Security Policies.
• Promote and adhere to the Company's policies on Equality, Diversity, and Inclusion (EDI) in all aspects of the role, fostering a positive and respectful work environment.
• Adhere to Health and Safety Policies.
• Comply with all Home Working Policies, requirements, and practices.
• Protect confidentiality when dealing with commercially sensitive information, personal HR information, and records.

Candidate Profile:

• Proven administrative experience, preferably in a human resources or similar office environment.
• A highly proactive approach, demonstrating the ability to work independently and on your own initiative.
• Excellent communication skills, both written and verbal, at all levels.
• Meticulous attention to detail and strong error-checking capabilities.
• Able to respond to and effectively prioritise workload to meet deadlines in a fast-paced environment.
• Trustworthy with a sound understanding and commitment to confidentiality.
• Proficient in Google Docs and Google Sheets, with a good overall level of IT literacy.
• Able to work efficiently and productively within a remote working environment, with a suitable home office set up, good internet connection and use of mobile phone.
• Willing to undertake work at work premises or attend meetings when necessary.

Commitment to Fair Recruitment, Safeguarding, and Data Privacy: We are committed to safeguarding and promoting the welfare of all staff and expect all applicants to share this commitment. We value diversity and are an equal opportunities employer, welcoming applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age. If you require any reasonable adjustments during the recruitment process, please let us know. The successful applicant will be subject to appropriate background checks. Any review of social media or other public online activity will be reasonable, consistent, and conducted in accordance with UK GDPR. Candidates will be asked to disclose unspent criminal cautions and convictions as part of the application process. These will be considered in line with the Rehabilitation of Offenders Act, and disclosure will not automatically bar employment unless the conviction is relevant to the requirements of the role. Our privacy notice sets out how we will use your data as part of the recruitment process.

If you're ready to contribute your skills to a passionate team that values creativity and work-life balance, we invite you to apply.