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- Tasks: Support and organise school sports events while providing essential admin support.
- Company: Join a vibrant family of independent schools in beautiful Edinburgh.
- Benefits: Enjoy free lunches, sports club access, generous holidays, and professional development opportunities.
- Why this job: Be part of a dynamic team that promotes sports and well-being in education.
- Qualifications: Strong organisational skills and confidence in digital systems required.
- Other info: Work in a supportive environment that values kindness, resilience, and community.
The predicted salary is between 25007 - 25007 £ per year.
Erskine Stewart's Melville Schools are currently recruiting for a PE and Sports Administrator to join Erskine Stewart Melville on a permanent basis, commencing on the 17 August 2026 (subject to satisfactory pre-employment checks). The role is full-time, working 36.25 hours per week Monday to Friday with a pro rata salary of £25,007.
If you thrive in a fast‐paced environment, enjoy working with staff and pupils, and enjoy supporting and playing a key role in the successful delivery of school sporting events, this could be the perfect role for you.
Working across both The Junior School and Senior School, the PE and Sports Administrator is responsible for providing administrative support to all teams with the PE and Sports Department, ensuring the department is well equipped, organised and supported to carry out all sporting commitments. You will be required to:
- Provide comprehensive administrative support for tournaments, galas, and other sporting events
- Assist with entry processes, registration, and general administration for external sports organisations
- Support staff outside the PE Department who are regularly involved in sport and team activities
- Update and maintain sports noticeboards, photographs, and promotional materials across the school
- Administer and manage the SOCS Sport Website and be responsible for collating and distributing School Posts related to sporting activities
- Support the organisation of sports trips and tours
The successful candidate will have excellent organisational and communication skills and is confident in working with a range of digital systems and liaising with various teams, departments and external stakeholders. You will demonstrate initiative and enjoy variety, whilst also demonstrating flexibility and a readiness to support a busy department.
ESMS is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. The successful candidate will only be able to take up this role if they can demonstrate an alternative right to work in the UK.
We are looking for individuals who can embody and promote ESMS values of Kindness, Confidence, Resilience, Integrity, and Curiosity while role modelling behaviours in line with our school pillars of Ambition, Innovation, and Community.
ESMS is committed to safeguarding and promoting the welfare of children and young people. Applicants must undergo child protection screening, including checks with past employers and Disclosure Scotland. All staff working at ESMS have direct access to young people therefore all posts within the school are considered exempt from the Rehabilitation of Offenders Act 1974.
Any enquiries about this position should be directed to the Recruitment Team at recruitment@esms.org.uk. The closing date for this role will be 12pm, Thursday 9 April 2026. It is anticipated interviews will take place during the week commencing the 20 April 2026.
Welcome to the ESMS, a vibrant family of independent schools, set in beautiful grounds in the heart of Edinburgh. We offer a co-educational nursery and junior school, single-sex but closely twinned secondary education, and a co-educational sixth form. We are a consistently award-winning School, with an educational legacy that stretches back more than 300 years. Our Schools have always been pioneers of rounded education. Children's education is underpinned by our values: kindness, confidence, resilience, integrity and curiosity.
The people that work for us are passionate, pioneering and strive for excellence in everything they do. We value the incredible contributions they make to school life, we invest in their careers and we support their ambitions so that they flourish professionally and personally.
Employees get access to a range of benefits including:
- Fee remission from Nursery to S6
- Free school lunches
- Free Sports' Club membership, including access to pool and fitness suites
- Generous holiday allowance
- Generous pension
- Death in service benefit
- Family friendly policies, including enhanced maternity leave
- Membership of the ESMS Discount and Benefits Scheme, including a range of discounts at 130,000 retail and entertainment locations
- Employee Assistance Service
- Cycle to work scheme
- Car leasing salary sacrifice scheme
- Annual professional review process
- Regular salary reviews
- Funding towards professional qualifications
PE AND SPORTS ADMINISTRATOR in Edinburgh employer: ESMS: Erskine Stewart's Melville Schools
Contact Detail:
ESMS: Erskine Stewart's Melville Schools Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PE AND SPORTS ADMINISTRATOR in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to your contacts in the education and sports sectors. Let them know you're on the lookout for opportunities, and who knows? They might just have the inside scoop on openings at ESMS or similar schools.
✨Tip Number 2
Get your game face on for interviews! Research common questions for PE and Sports Administrator roles and practice your answers. Show off your organisational skills and passion for sports – it’s all about making a great impression!
✨Tip Number 3
Don’t forget to showcase your digital skills! Since the role involves managing the SOCS Sport Website, be ready to discuss your experience with digital systems. Bring examples of how you've used tech to streamline processes in previous roles.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, you’ll find all the details you need about the role and the amazing benefits we offer at ESMS. Don’t miss out!
We think you need these skills to ace PE AND SPORTS ADMINISTRATOR in Edinburgh
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the PE and Sports Administrator role. Highlight your relevant experience in sports administration and any skills that align with the job description, like organisation and communication.
Show Your Passion for Sports: Let us see your enthusiasm for sports and education! Share any personal experiences or achievements in sports that demonstrate your commitment and understanding of the role. We love candidates who are genuinely excited about what they do.
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language and avoid jargon. We appreciate a well-structured application that makes it easy for us to see why you’re a great fit for the team.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at ESMS: Erskine Stewart's Melville Schools
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a PE and Sports Administrator. Familiarise yourself with the specific tasks mentioned in the job description, like managing sports events and liaising with various teams. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or events. Be ready to discuss how you prioritised your workload and ensured everything ran smoothly, especially in a fast-paced environment.
✨Emphasise Communication and Teamwork
As you'll be working closely with staff and pupils, it's crucial to highlight your communication skills. Think of instances where you've effectively collaborated with others or resolved conflicts. This will show that you're not just a lone wolf but a team player who can contribute positively to the school community.
✨Align with ESMS Values
Familiarise yourself with the values of Kindness, Confidence, Resilience, Integrity, and Curiosity that ESMS promotes. During the interview, weave these values into your responses, demonstrating how you embody them in your work and interactions. This will help you connect with the school's ethos and show that you're a great cultural fit.