Bid Coordinator in Manchester

Bid Coordinator

Role Purpose

The Bid Coordinator will provide day-to-day support to the Bid Manager in the preparation, coordination and submission of high-quality bids, tenders and pre-qualification documents.

The role will be responsible for helping to manage the administrative and coordination aspects of the bidding process, ensuring deadlines are tracked, information is gathered from the relevant teams, documents are accurately prepared and submissions are completed in accordance with client requirements.

Working closely with the Bid Manager, engineering teams, project delivery teams and wider business functions, the Bid Coordinator will help ensure ESL maintains an organised, consistent and professional approach to tendering.

Key Responsibilities

Bid Coordination and Administration

• Support the Bid Manager with the coordination of bids, tenders, frameworks, PQQs and other client submissions.

• Review tender documentation and assist in identifying submission requirements, deadlines and required information.

• Maintain bid programmes, trackers, action lists and submission schedules.

• Coordinate inputs from engineering, commercial, project management, HSQE and other departments.

• Follow up with contributors to ensure information is received in line with agreed deadlines.

• Arrange and support bid kick-off meetings, progress meetings and review sessions.

• Prepare meeting agendas, capture actions and monitor progress against agreed actions.

• Maintain clear records of bid decisions, clarifications and correspondence.

Bid Documentation

• Prepare, format and compile tender documents in accordance with client instructions and company standards.

• Assist with the production and formatting of method statements, case studies, CVs, organisational charts and supporting information.

• Ensure documentation is consistent, professionally presented and appropriately branded.

• Carry out proofreading and basic quality checks for spelling, grammar, formatting and document consistency.

• Manage document versions and ensure the correct information is included within final submissions.

• Coordinate final document collation, PDF production and electronic submission of tenders.

Information and Content Management

• Maintain and develop the company’s bid library, including standard responses, policies, case studies, CVs, project experience and supporting evidence.

• Work with internal teams to ensure bid information remains current and accurate.

• Maintain records of previous submissions and tender outcomes.

• Assist with capturing lessons learned and feedback following successful and unsuccessful bids.

• Help identify reusable content and improve the efficiency of future submissions.

Tender Opportunities

• Support the monitoring and administration of tender portals and procurement systems.

• Assist with registering opportunities, downloading tender documents and maintaining records of upcoming submissions.

• Monitor portal messages, clarifications and amendments and communicate relevant information to the Bid Manager and bid team.

• Support the preparation and submission of clarification questions where required.

Business and Team Support

• Build effective working relationships with technical teams and other departments across ESL and the wider Barhale business.

• Support the Bid Manager with general reporting relating to tender activity, pipeline, success rates and upcoming opportunities.

• Assist with presentations and supporting materials for client meetings where required.

• Support continuous improvement of ESL’s bid processes, templates and systems.

• Provide additional administrative and coordination support to the Bid Manager as required.

Skills and Experience

Essential

• Strong organisational skills with the ability to manage multiple deadlines simultaneously.

• Excellent attention to detail.

• Strong written English, proofreading and document formatting skills.

• Confident using Microsoft Word, Excel, PowerPoint, Outlook and Teams.

• Ability to coordinate information from multiple people and proactively follow up outstanding actions.

• Comfortable working to fixed and sometimes demanding submission deadlines.

• Strong communication and interpersonal skills.

• Able to work independently while escalating issues appropriately.
• A proactive and methodical approach to work.

Desireable

• Previous experience within bids, tenders, proposals, business development or project administration.

• Experience within engineering, construction, utilities, infrastructure or a professional services environment.

• Experience using tender or procurement portals.

• Experience with document management or quality management systems.

• Familiarity with public-sector or utilities procurement processes.

Personal Attributes

The successful candidate will be:

• Highly organised and reliable.

• Proactive.

• Comfortable chasing senior and technical colleagues for information.

• Calm when working to tight deadlines.

• Able to prioritise effectively when several bids are running simultaneously.

• Detail-focused while still understanding the wider objective of the submission.

• Collaborative and comfortable working across different teams.

• Keen to develop their knowledge of bids and potentially progress into a Bid Writer or Bid Manager role.

Benefits & Development

From the moment you join us, your wellbeing and career aspirations will be supportedby;

• Competitive Salary

• Company Pension

• Regular Line Management engagement and appraisal to support with your career progression

• 23 days annual leave plus 8 bank holidays

• Additionalannual leave after two years’ service

• Optiontopurchaseadditionalannual leave

• Regular CPD opportunities, including lunch-and-learn sessions with industry specialists

• Cycle to Work scheme

• Free fruit in the office

• Monthly team brunches and quarterly social events