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- Tasks: Manage digital health records and ensure clinicians have accurate information for patient appointments.
- Company: Join the East Sussex Healthcare NHS Trust, a leader in healthcare innovation.
- Benefits: Enjoy staff development, NHS pension scheme, and access to onsite nurseries and restaurants.
- Other info: Access free psychological support and opportunities for career growth.
- Why this job: Make a real difference in patient care while working in a dynamic healthcare environment.
- Qualifications: Organised, digitally fluent, and proactive individuals with a commitment to quality.
The predicted salary is between 29970 - 36483 £ per year.
We are looking for a methodical and digitally fluent Digital Health Records Administration Assistant to join our Digital Health Records team. In this role, you will be responsible for preparing and managing digital health records to ensure clinicians have accurate, up-to-date information ready for outpatient appointments. Your work will directly support the delivery of safe, efficient, and high-quality care. You will need to be a highly organised and self-motivated individual with a proactive, can-do attitude, committed to delivering a high-quality digital patient record within the fast-paced and changing environment of Digital Health Records and Clinic Preparation.
- Review upcoming clinic schedules and prepare day forward packs (DFPs) from the electronic patient record systems.
- Ensure all relevant documents have been correctly uploaded e.g. referrals, Clinical Summaries or previous clinical correspondence.
- Flag missing or incomplete information and follow up with appropriate departments.
- Maintain confidentiality and comply with data protection regulations (e.g., GDPR).
- Collaborate with clinical and administrative staff to streamline patient flow.
- Support digital record audits and quality improvement initiatives.
- Prepare physical health records for scanning, including sorting, removing staples, and categorising documents.
- Support the flow of incoming and outgoing Inpatient and Outpatient day forward packs.
Potential applicants should ensure they evidence the skills listed above in their application.
A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries, staff restaurants and accommodation. In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme.
Digital Health Records Administration Assistant | East Sussex Healthcare NHS Trust employer: ESHT
Contact Detail:
ESHT Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Digital Health Records Administration Assistant | East Sussex Healthcare NHS Trust
✨Tip Number 1
Network like a pro! Reach out to current employees at East Sussex Healthcare NHS Trust on LinkedIn. Ask them about their experiences and any tips they might have for landing the Digital Health Records Administration Assistant role.
✨Tip Number 2
Prepare for the interview by brushing up on your knowledge of digital health records and data protection regulations. We recommend practising common interview questions and having examples ready that showcase your organisational skills and proactive attitude.
✨Tip Number 3
Showcase your tech-savviness! During the interview, highlight your experience with electronic patient record systems and any relevant software. This will demonstrate your digital fluency and readiness to hit the ground running.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, you’ll find all the latest job openings and updates there.
We think you need these skills to ace Digital Health Records Administration Assistant | East Sussex Healthcare NHS Trust
Some tips for your application 🫡
Show Off Your Digital Skills: Make sure to highlight your digital fluency in your application. We want to see how comfortable you are with electronic patient record systems and any relevant software you've used. Don't be shy—give us examples of how you've used tech to improve processes!
Be Methodical and Organised: Since this role requires a methodical approach, share specific instances where your organisational skills made a difference. Whether it’s managing schedules or preparing documents, we love to see how you keep things running smoothly.
Emphasise Your Proactive Attitude: We’re looking for someone with a can-do attitude! In your application, mention times when you took the initiative to solve problems or improve workflows. Show us that you’re ready to jump in and make a positive impact.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy—just follow the prompts and you’ll be on your way to joining our team!
How to prepare for a job interview at ESHT
✨Know Your Digital Health Records
Familiarise yourself with the basics of digital health records and the specific systems used by the East Sussex Healthcare NHS Trust. Being able to discuss how you would manage and prepare digital records will show your understanding of the role and your enthusiasm for it.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences that highlight your organisational skills. Think about times when you successfully managed multiple tasks or ensured accuracy in documentation, as these are crucial for the role of an Administration Assistant.
✨Emphasise Your Proactive Attitude
During the interview, convey your proactive approach to problem-solving. Share instances where you identified issues before they became problems, especially in a fast-paced environment. This will demonstrate your ability to thrive in the dynamic setting of digital health records.
✨Understand Data Protection Regulations
Brush up on GDPR and data protection regulations relevant to health records. Be prepared to discuss how you would ensure confidentiality and compliance in your work, as this is a key responsibility in the role.