Executive Assistant

An exciting opportunity has arisen for an experienced Executive Assistant to support the CEO with our client, a successful engineering company in Inverclyde. This is a pivotal role requiring discretion, organisation, and a proactive approach in a fast‑paced environment.

What You’ll Be Doing

• Deliver a comprehensive and professional secretariat service to the CEO
• Attend meetings and produce accurate, concise minutes, ensuring prompt distribution.
• Manage complex diaries, emails, and schedules
• Prepare agendas and coordinate the distribution of board papers and documentation.
• Produce high‑quality reports, presentations, and correspondence.
• Coordinate meetings, travel arrangements, and appointments.
• Monitor progress on key projects and follow up with relevant stakeholders.
• Provide administrative and organisational support to senior leaders.
• Support company events, meetings, and ad hoc projects.
• Handle confidential information with the utmost discretion.

Ideal Candidate

• Proven experience as an Executive Assistant at senior or board level.
• Strong minute‑taking and organisational skills.
• Excellent written and verbal communication abilities.
• Advanced IT proficiency, including Microsoft Office (Outlook, Teams, Word, Excel and PowerPoint)
• High levels of discretion, attention to detail, and professionalism.